Weatherford's budget and tax rate

Weatherford City Council, Aug. 25, 2026: 15 items; public hearing on the City Manager's Proposed FY27 Budget

7.a: Hold a PUBLIC HEARING on the City Manager's Proposed FY27 Budget. Budget Manager Ashley Esquivel presented the City Manager's Proposed FY27 Budget, noting that all legal requirements under state law had been met and highlighted the following: • A balanced General Fund with $61.4 million in revenues and $61.3 million in expenditures, resulting in a surplus of approximately $65,000. • A projected FY27 year-end Fund Balance of $31.6 million, or 211 working days, of which $13.6 million will remain accessible beyond the 120-day reserve requirement. • Projected sales tax revenue of $23.6 million and property tax revenue of $13.7 million. • A proposed property tax rate of $0.392246 per $100 valuation, equal to last year’s rate and $0.01 less than the No-New-Revenue Rate, marking the sixth year in the past seven years that the City has adopted or proposed a rate equal to or less than the No-New- Revenue rate. Mayor Paul Paschall opened the Public Hearing at 6:14 p.m. With no comments received, Mayor Paschall closed the Public Hearing at 6:15 p.m. No action was taken or required at this time.

7.b: Receive recommendation regarding funding outside agency requests for the City's FY27 Budget. Budget Manager Ashley Esquivel reviewed the City Council-adopted policies for Outside Funding and presented the following outside agency funding requests for the City’s FY27 budget: Organization General Fund Hotel/Motel Fund CAC of Parker County $4,150 - CASA Hope for Children $4,150 - Chamber of Commerce - $150,000 Doss Heritage - $5,000 Freedom House $4,150 - Manna Storehouse $4,150 - Parker Co. Committee on Aging $4,150 - United Way of Parker County $4,150 - She explained that, after reviewing the applications, staff recommended funding all requests except United Way of Parker County due to the proposed use of funds for subgrants to other organizations, which is not permitted under the City’s policy. The City Council recommended funding the outside agency requests as recommended by City staff, with $5,000 from the General Fund to each approved organization, in addition to the recommended Hotel/Motel Fund allocations of $150,000 to the Chamber of Commerce and $5,000 to Doss Heritage.

7.c: Vote to Propose the City of Weatherford 2026 Property Tax Rate for FY27. Director of Finance Linzy Blain presented the City of Weatherford 2026 Property Tax Rates for FY27, reviewing the No-New-Revenue rate of $0.403187 and the Voter- Approval Rate of $0.527534, both per $100 of taxable value. She explained that the proposed FY27 budget was developed using the FY26 tax rate of $0.392246, maintaining the rate at the same level as the 2025 Tax Rate. On the motion of Matt Ticzkus, second by Luke Williams, the City Council voted 5 - 0 to propose a tax rate of 39.2246 cents per $100 of valuation for the fiscal year 2027 budget.

Future agenda items: City Manager James Hotopp reminded Council that the FY27 tax rate and budget would be adopted at the September 8 City Council meeting.

Sources: City of Weatherford: council minutes, Aug. 25, 2026 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 11, 2026: 8 items; Proclamation in Recognition of the 100th Anniversary of Schulman Theatres

8.a: Presentation of the City Manager's FY27 Proposed Budget. Assistant City Manager/CFO Dawn Brooks reviewed budget shortfall headlines from across the metroplex, noting that the City of Weatherford remains financially sound. She highlighted the proposed budget was balanced, with a tax rate below the No-New-Revenue Rate, while maintaining service and staffing levels despite rising costs. She also reviewed the strategies, policies, and challenges shaping the FY27 budget. Budget Manager Ashley Esquivel presented an overview of the City Manager’s FY27 Proposed Budget, noting that the proposed budget included 26 funds and 17 City departments, supported 333 employees, and provided for all municipal programs and services, excluding the electric and water utilities. She explained that the total city-wide budget of $120,783,427 maintained more than 120 days of operational reserves and provided a balanced General Fund with a marginal surplus. Mrs. Esquivel highlighted key investments shaping the upcoming year, including personnel enhancements, capital improvements and ongoing projects, and reviewed the following FY27 budget process timeline: August 25th September 8th Vote to Propose Tax Rate Public Hearing on Tax Rate Public Hearing on FY27 Proposed Budget Adoption of FY27 Budget Grant Funding Requests Ratification of the FY27 Adopted Budget Final Adoption of the Tax Rate

Future agenda items: • Mayor Pro Tem Zack Smith requested an annual report from the City's restaurant incentive program, similar to the one requested by the Weatherford Economic Development Board at its August 7 meeting, that would include ROI data per square foot for restaurants that have received benefits under the program. • City Manager James Hotopp reminded Council that the proposed tax rate would be voted on at the August 25 City Council meeting, with the tax rate and budget to be adopted

Sources: City of Weatherford: council minutes, Aug. 11, 2026 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, July 28, 2026: 12 items; Presentation on the Parker County Public Utility Agency Formation and Timeline

5.a: Presentation on the Parker County Public Utility Agency Formation and Timeline. Director of Water Utilities Rick Shaffer introduced Parker County Precinct 3 Commissioner Larry Walden and Andrew Franco of Freese and Nichols, who presented on the proposed Parker County Public Utility Agency and Water Supply Initiative. Mr. Franco reviewed the background and drivers behind the initiative, the goal of addressing short- and long-term water supply needs, regional collaboration considerations, and the benefits of forming a Public Utility Agency (PUA). He identified prospective PUA members, outlined the PUA formation process, and reviewed the ordinance and user agreement components, membership rules, and draft budgeting guidelines. Mr. Franco concluded by reviewing the formation timeline and reasons for forming and joining the Parker County PUA. No action was taken or required.

Sources: City of Weatherford: council minutes, July 28, 2026 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, July 14, 2026: 7 items, 1 split vote; Presentation of awards by the Department of War Employer Support for the Guard and

Future agenda items: There were no future agenda items requested. City Manager James Hotopp advised that the budget process would officially begin in August.

Sources: City of Weatherford: council minutes, July 14, 2026 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, June 9, 2026: 9 items; Proclamation declaring the month of June as Fidelity Month in the City of Weatherford

Consent agenda, approved as one vote: 7.a: Ratified the Mayor's appointment of Dale Fleeger to the Weatherford Housing Authority. 7.b: Reappointed John Hinton and Luke Williams to the Weatherford Economic Board; appointed Chase Rutledge and reappointed Doreen Dromgoole, Kindra Lucia, and Kathe McDonald to the Parks and Recreation Advisory Board. 7.c: Approved Resolution R2026-10 setting the rate per unit of electric power and water sold, and wastewater treated, to be transferred from the Municipal Utility Fund to the General Fund as gross receipts charge and a return on investment for Fiscal Year 2027. 7.d: Approved Resolution R2026-11 authorizing City of Weatherford representatives to perform activities associated with the City's bank accounts and investment pool accounts at PlainsCapital Bank, Texas Bank, Texas Class Investment Pool, TexStar Investment Pool, TexPool Investment Pool, and all brokerage firms authorized for use as described in the investment policy. 7.e: Authorized the City Manager to execute a professional services contract with Kimley-Horn & Associates, Inc. for design services for the Holland Lake Park Playground Project, in a contract amount not to exceed $40,000 for a total aggregate fiscal year expenditure amount of $1,239,500. 7.f: Authorized the City Manager to execute a construction contract with DRI Construction for the Service Center Restroom and Crew Facilities Renovation Project, via The Interlocal Purchasing System (TIPS) Contract Number 23010402, in the amount of $260,100, for a total aggregate fiscal year expenditure of $1,213,727.

Sources: City of Weatherford: council minutes, June 9, 2026 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, March 10, 2026: 5 items; authorizing the City Manager to execute a Design Build Contract for Phase 1 Design

8.a: General Plan Discussion Director of Development Services Scott McDonald presented an overview of the City’s General Plan, adopted in January 2018, and explained that the plan serves as the guiding policy for development and infrastructure decisions. He highlighted the plan’s core elements and supporting master plans, including the Master Thoroughfare Plan, Water and Wastewater Master Plan, Parks & Recreation Master Plan, and the Downtown Action Plan. Mr. McDonald reviewed the implementation strategy carried out through the annual budget, Capital Improvement Program, Zoning and Development Code, and incentive tools such as Tax Increment Reinvestment Zones and Chapter 380 agreements. He reported the General Plan is available to the public on the City’s website at: https://weatherford tx.gov/1807/General-Plan

Sources: City of Weatherford: council minutes, March 10, 2026 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Feb. 24, 2026: 13 items; public hearing and consider adoption of Ordinance O2026-04, concerning a general plan and

Consent agenda, approved as one vote: 6.a: Appointed Wayne Garrett to the Planning and Zoning Commission; reappointed Rick Mutina to the Building and Standards Commission; appointed Liza Walters as a Regular Member and Martin Troy as an Alternate Member to the Building and Standards Commission; and appointed Marc Sager as a Regular Member and Martin Troy and Allen Strickland as Alternate Members to the Zoning Board of Adjustment. 6.b: Consider a request for preliminary plat approval for Villas at Heritage Point Addition, being 89 residential lots on approximately 16.788 acres of land being generally located at along East 1st Street, City of Weatherford, Parker County, Texas. SBDP-26-0001. Director of Development Services Scott McDonald presented Items 6.b. and 6.c. together, a request for preliminary plat and final plat approval for the Villas at Heritage Point Addition, submitted by applicant Rob Foster. • Lynn Baber, 2126 Timber Cove Court, questioned the timeline associated with the plat. City Attorney Rob Allibon explained the plat approval process in accordance with state law. On the motion of Matt Ticzkus, second by Luke Williams, the City Council voted unanimously to approve the preliminary plat as presented, subject to all requirements of the Subdivision Ordinance. The motion carried 5 - 0. 6.c: Consider a request for final plat approval for Villas at Heritage Point Addition Phase 1, being 9 residential lots on approximately 0.919 acres of land being generally located at along East 1st Street, City of Weatherford, Parker County, Texas. SBD- 26-0001. On the motion of Luke Williams, second by Heidi Wilder, the City Council voted unanimously to approve the final plat as presented, subject to all requirements of the Subdivision Ordinance. The motion carried 5 - 0. 6.d: Approved a final plat for Shannon's Subdivision, being a total of 3 residential lots on approximately 0.66 acres of land, generally located on 517 North Brazos Street, City of Weatherford, Parker County, Texas. SBDM-26-0001. 6.e: Authorized the City Manager to purchase computer workstations, laptops, and technology products from CDW-G, LLC with budgeted dollars in an amount not to exceed $136,000. 6.f: Accepted the Weatherford Police Department's 2025 Racial Profiling Report.

Sources: City of Weatherford: council minutes, Feb. 24, 2026 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Sept. 9, 2025: 6 items; Presentation of Life Saving Award

7.a: Hold a PUBLIC HEARING on the proposed ad valorem tax rate of $0.392246 per $100 valuation, including $0.295646 per $100 valuation for operations and maintenance and $0.0966 per $100 valuation for interest and sinking (debt service). Budget Manager Ashley Esquivel explained that the 2025 proposed tax rate of 39.2246 cents per $100 of taxable valuation, used to build the FY26 proposed budget, was equal to the no-new-revenue tax rate and would provide sufficient revenue to meet the City’s needs without increasing property taxes. Mayor Paul Paschall opened the Public Hearing at 6:10 p.m. With no public comments received, Mayor Paschall closed the Public Hearing at 6:10 p.m. No action was required or taken on this item.

7.b: Consider and/or act upon approval of Ordinance O2025-41 adopting the City Manager's Proposed Budget for the fiscal year beginning October 1, 2025 and ending September 30, 2026. Budget Manager Ashley Esquivel explained that the FY26 Proposed Budget represented a balanced approach to municipal finance, covering 25 funds, supporting 15 departments, and 332 employees, while preserving and strengthening existing services. She added that it positioned Weatherford for continued fiscal stability, with reserve levels exceeding 120 days, combined revenues of $83.4 million, and total expenditures of $83.2 million, including funding for previously approved outside applications. Mrs. Esquivel noted that since the original proposal, the budget was amended to include a one-time contribution to the Chamber of Commerce for construction of a new facility. On the motion of Luke Williams, second by Zack Smith, the City Council voted unanimously to approve Ordinance O2025-41 adopting the City Manager’s Proposed Budget for the fiscal year beginning October 1, 2025, and ending September 30, 2026. The motion carried 4-0 and the ordinance is captioned at follows: ORDINANCE NO. O2025-41 AN ORDINANCE OF THE CITY COUNCIL FOR THE CITY OF WEATHERFORD, TEXAS, ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR OCTOBER 1, 2025 THROUGH SEPTEMBER 30, 2026; MAKING APPROPRIATIONS FOR THE SEVERAL DEPARTMENTS FOR [...]

7.c: Ratify property tax revenue increase reflected in the FY26 Budget pursuant to Texas Local Government Code Section 102.007. Budget Manager Ashley Esquivel explained that, under the Texas Local Government Code, the City Council must take a separate vote to ratify any increase in property tax revenue reflected in the budget. She noted that the FY26 budget included an increase of approximately $616,000 in property tax revenue due to new construction. On the motion of Luke Williams, second by Zack Smith, the City Council voted unanimously to ratify the adoption of the FY26 budget which will generate more revenue from property taxes than in the previous year. The motion carried 4 - 0.

7.d: Consider and/or act upon approval of Ordinance O2025-42 adopting the ad valorem tax rate of 39.2246 cents per $100 of valuation for the 2025 tax year (2026 fiscal year). Budget Manager Ashley Esquivel reviewed that the proposed 2025 tax rate of $0.392246 would generate the same property tax revenue from existing properties as in 2024, was equal to the no-new-revenue tax rate (meaning the City was not proposing a tax increase), and remained below the voter-approval rate, the highest rate the City may adopt without an election. Heidi Wilder moved to adopt an ad valorem tax rate of 39.2246 cents per $100 of valuation, which is effectively 1.5% decrease in the tax rate and equal to the No-New- Revenue tax rate. This includes a rate of 29.5646 cents for the operations and maintenance of the General Fund and 9.660 cents in order to service the City's debt, and to adopt Ordinance O2025-42. Zack Smith seconded the motion, and it carried 4 – 0. The ordinance is captioned as follows: ORDINANCE NO. O2025-42 AN ORDINANCE LEVYING TAXES FOR THE FISCAL YEAR OCTOBER 1, 2025 THROUGH SEPTEMBER 30, 2026 FOR THE CITY OF WEATHERFORD, TEXAS; ENACTING PROVISIONS RELATING THERETO; PROVIDING FOR APPROVAL OF THE TAX ROLLS PRESENTED TO THE CITY COUNCIL; PROVIDING A SEVERABILITY CLAUSE; REPEALING CONFLICTING ORDINANCES; AND PROVIDING AN EFFECTIVE DATE.

Sources: City of Weatherford: council minutes, Sept. 9, 2025 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 26, 2025: 23 items; public hearing on the City Manager's Proposed FY26 Budget

7.a: Hold a PUBLIC HEARING on the City Manager's Proposed FY26 Budget. Budget Manager Ashley Esquivel presented the City Manager's Proposed FY26 Budget, noting that all legal requirements under state law had been met and highlighted the following: • A balanced General Fund with $55.8 million in revenues and $55.7 million in expenditures, resulting in a surplus of approximately $47,000. • A projected Fund Balance at the end of FY26 of $32.6 million, or 229 working days; of that amount, $15 million will remain available beyond the 120-day reserve requirement. • Sales tax projected at $22.3 million, with $13.7 million anticipated in Property Tax Revenue. • A proposed Property Tax Rate of $0.392246 per $100 valuation, equal to the No-New Revenue Rate, representing a 0.15% decrease from the previous year and generating approximately $615,000 in additional revenue though new property growth. Mayor Paul Paschall opened the Public Hearing at 6:16 p.m. • Lynn Baber, 2126 Timber Cove Court, provided feedback related to the proposed budget. With no further speakers, Mayor Paschall closed the Public Hearing at 6:19 p.m. The City Council held a discussion regarding the budget; however, no action was taken or required at this time.

7.b: Receive recommendation regarding funding outside agency requests for the City's FY26 Budget. Budget Manager Ashley Esquivel presented the following outside agency grant requests for the City’s FY26 budget: Organization General Fund Hotel/Motel Fund CASA Hope for Children $5,000.00 - Chamber of Commerce - $150,000.00 Children’s Advocacy Center $5,000.00 - Doss Heritage - $5,000.00 Freedom House $5,000.00 - Manna Storehouse $5,000.00 - Parker County Committee on Aging $5,000.00 - City Manager proposed allocating an additional $250k from the Hote/Motel Fund to the Chamber of Commerce, to assist in the construction of the Chamber’s new building. The City Council recommended funding the outside agency requests as presented with allocating an additional $500 thousand to the Chamber of Commerce.

7.c: Vote to Propose the City of Weatherford 2025 Property Tax Rate for FY26. Assistant City Manager Dawn Brooks presented the City of Weatherford 2025 Property Tax Rates for FY26, reviewing the No-New Revenue Tax Rate of $0.392246 and the Voter-Approval Rate of $0.501813, both per $100 of taxable value. She explained that the proposed FY26 budget was built using the No-New Revenue rate of $0.392246. On the motion of Heidi Wilder, second by Matt Ticzkus, the City Council voted unanimously to propose a tax rate of 39.2246 cents per $100 of valuation for the fiscal year 2026 budget. The motion carried 5 - 0.

Future agenda items: No future agenda items were requested. City Manager James Hotopp reminded the Council that a Public Hearing on the proposed tax rate, adoption of the FY26 Budget, and adoption of the tax rate were all scheduled for the September 9th Regular City Council Meeting.

Sources: City of Weatherford: council minutes, Aug. 26, 2025 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 12, 2025: 10 items; Presentation of the City Manager's FY26 Proposed Budget

7.a: Presentation of the City Manager's FY26 Proposed Budget. CFO Dawn Brooks presented the City Manager's FY26 Proposed Budget and reported that it positioned Weatherford for continued fiscal stability. She reviewed that reserves maintained more than 120 days of operational funding, combined revenues across all funds totaled $77.5 million, projected expenditures were $75.6 million, and the General Fund was balanced with a slight surplus. Mrs. Brooks highlighted key initiatives, including the addition of three firefighters and repurposing positions to add animal services and IT staff with no net FTE increase. She also reviewed capital investments and the following budget calendar: August 26th September 9th Vote to Propose Tax Rate Public Hearing on Tax Rate Public Hearing on FY26 Proposed Budget Adoption of the FY26 Budget Grant Funding Requests Ratification of the FY26 Budget Final Adoption of the Tax Rate

7.c: Discussion and consideration of all matters incident and related to approving and authorizing publication of notice of intention to issue certificates of obligation, including the adoption of a resolution pertaining thereto. CFO Dawn Brooks presented an overview of the priority projects identified through the community survey and City Council retreat held earlier in the year, highlighting that transportation, public safety, and park improvements were recognized as top needs. She reported that the proposed $30 million in Certificates of Obligation would fund key projects including Lamar Street and Clairemont Boulevard improvements, the construction of Fire Station 5, renovations at Holland Lake, Love Street, and McGratton Parks, and a new Public Works equipment storage facility. She added that the FY26 budget included design funding to begin moving these projects forward and reviewed the financial structure of the proposed issuance, noting it would have no impact to taxpayers due to available debt capacity from maturing obligations. On the motion of Luke Williams, second by Zack Smith, the City Council voted unanimously to adopt Resolution R2025-13 authorizing the publication of notice of intention to issue the City of Weatherford, Texas Certificates of Obligation, Series 2025 in an amount not to exceed $30,000,000 for municipal infrastructure and capital projects. The [...]

Sources: City of Weatherford: council minutes, Aug. 12, 2025 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, June 24, 2025: 15 items; Downtown Weatherford, Inc

Consent agenda, approved as one vote: 7.a: Appointed Sarah Davis and reappointed Courtney Butler, Crystal Brown-Woerly, Debbie Browder, and Liza Walters to the Weatherford Public Library Board. 7.c: Approved Resolution R2025-08 setting the rate per unit of electric power and water sold, and wastewater treated, to be transferred from the Municipal Utility Fund to the General Fund as gross receipts charge and a return on investment for Fiscal Year 2026. 7.b: Consider a request for preliminary plat approval for Whiterock Homes Phase 2, being 34 residential lots on approximately 10.273 acres of land, generally located on 1713 E. Bankhead Dr., City of Weatherford, Parker County, Texas. SBDP-25-0004. Assistant City Manager Chad Marbut presented a preliminary plat approval request for Whiterock Homes Phase 2, located at 1713 E. Bankhead Drive, submitted by applicant Glenn Lynch. • Amy Hutton, 1718 E. Bankhead, spoke in opposition to the request and expressed concerns with flooding. On the motion of Matt Ticzkus, second by Luke Williams, the City Council voted unanimously to approve the preliminary plat subject to all requirements of the Subdivision Ordinance and the following three conditions: 1. The final alignment and design of all public improvements are subject to review and approval of the civil plans during the Site Development Permit process. 2. Per Section 11-6-3(d), at least 50% of the total centerline length of all streets within a residential subdivision must incorporate a curvilinear design. Please provide a chart or details showing how this criteria is met. 3. Please include a note on the plat indicating that Lot X Block 1, designated for the drainage easement, will be owned and maintained by the HOA The motion carried 5 - 0.

Sources: City of Weatherford: council minutes, June 24, 2025 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, May 27, 2025: 16 items; a presentation from the Weatherford Housing Authority

Consent agenda, approved as one vote: 7.a: Reappointed Ken Davis, Brandon Garrett, Tammy Gazzola, and James Hotopp to the Weatherford Economic Development Board, and Joe Harnett and Kathy Wylie to the Parks & Recreation Advisory Board. 7.b: Authorized the City Manager to approve a Subdivision Improvement Agreement for Centerpoint Addition. 7.c: Approved a final plat for Morningside, being 70 residential lots and 9 open space lots on approximately 25.669 acres of land, generally located along Old Dicey Road, City of Weatherford, Parker County, Texas. SBD-25-0003. 7.d: Approved a final plat for Wossum Ranch Phase 6, being 10 residential lots on approximately 15.969 acres of land, generally located along Eagle Drive, City of Weatherford, Parker County, Texas. SBD-25-0004. 7.e: Approved a final plat for Carus Estates, being 2 residential lots on approximately 12.576 acres of land, generally located on 700 W. Park Ave., City of Weatherford, Parker County, Texas. SBD-25-0005. 7.f: Consider awarding RFP No. 2025-012 for fleet maintenance and repair services to multiple vendors, Sargent's R&B1 LP and Christian Brothers Automotive Weatherford, in an annual amount not to exceed $125,000. This item was pulled from the Consent Agenda at the request of Council Member Zack Smith for separate consideration and discussion. The City Council held a discussion regarding the price difference between Sargent’s R&B1 LP and Christian Brothers Automotive bids. Accounting Manager Hannah Seymour addressed questions from the Council. On the motion of Zack Smith, second by Luke Williams, the City Council voted unanimously to approve the award of RFP No. 2025-012 to Sargent’s R&B1 LP for the remainder of the fiscal budget year and not pursue the contract with Christian Brothers Automotive – Weatherford; and authorize the City Manager to execute the contract for fleet maintenance and repair services to support the upkeep of the City of Weatherford’s departmental fleet, for a cumulative amount not to exceed $125,000 annually. The motion carried 5 - 0.

Sources: City of Weatherford: council minutes, May 27, 2025 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Dec. 17, 2024: 30 items; Presentation by Judge Pat Deen Regarding the Parker County Transportation Bond Project

Consent agenda, approved as one vote: 7.a: Approved Ordinance O2024-38 Amending Title IX, Public Ways and Property, by amending Section 9-16-3 and repealing Section 9-16-5 of Chapter 16 in the Code of Ordinances. The Ordinance is captioned as follows: ORDINANCE NO. O2024-38 AN ORDINANCE OF THE CITY OF WEATHERFORD, TEXAS, AMENDING SECTION 9-16-3 AND REPEALING SECTION 9-16-5 OF THE OFFICIAL CITY CODE OF THE CITY OF WEATHERFORD RELATING TO CAMPING, LODGING, LOUNGING, AND SLEEPING IN CERTAIN LOCATIONS; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. 7.b: Reappointed Dr. Tom Novak to the Municipal Utility Board; Randy Bacus, Luke Williams, Heidi Wilder, and Matt Ticzkus to the TIRZ #1 Board; Luke Williams, Heidi Wilder, and Matt Ticzkus to the TIRZ #2 Board; Brian McKeown and Mary Ann Williamson to the Planning and Zoning Commission; and appointed Rodney White to the Planning and Zoning Commission. 7.c: Authorized the Mayor to designate Division Chief Michael Baldwin as the Emergency Management Coordinator for the City of Weatherford. 7.d: Authorized the City Manager to execute a professional services contract with Kimley- Horn & Associates, Inc. for the US 180 Monument Sign Project in an amount not to exceed $47,000 for a total aggregate fiscal year expenditure amount of $1,375,000. 7.f: Approved payment for completed engine repairs on a Development and Neighborhood Services vehicle that exceeded the $5,000 authorization threshold under City Policy and Texas Local Government Code. 7.g: Authorized the purchase of network hardware, software maintenance, and support using the Texas DIR Contract (DIR-TSO-4288) with Maverick Computer Supplies in an amount not to exceed $281,000. This is a request to increase the previously approved amount of $200,000 by an additional $81,000. 7.h: Authorized the City Manager to purchase security systems and services from NextGen Security, LLC in an amount not to exceed $120,000 for a total aggregate fiscal year expenditure of $490,000. 7.i: Authorized the City Manager to purchase in-car cameras, body worn cameras, and related systems/equipment for the Weatherford Police Department using the HGAC Contract (RA05-21) with Motorola Solutions in the amount of $686,627 over five years. 7.j: Authorized the City Manager to renew support contracts with Tyler Technologies for municipal software systems, services, and related licenses in an amount not to exceed $265,000. 7.k: Authorized the City Manager to purchase network storage infrastructure from MGT Impact Solutions, LLC through The Interlocal Purchasing System (TIPS) contract in an amount not to exceed $180,000. 7.l: Authorized the City Manager to purchase and accept the Texas Department of Information Resources (DIR) state bid contract (DIR-CPO-5237) for the renewal of Microsoft Enterprise Agreement licensing through SHI Government Solutions with budgeted dollars in the amount of $718,628.40 over three years ($239,542.80 annually). 7.m: Approved Ordinance O2024-44, amending the adopted municipal fee schedule for FY25. The Ordinance is captioned as follows: ORDINANCE NO. O2024-44 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEATHERFORD, TEXAS, ADOPTING A FEE SCHEDULE FOR THE CITY OF WEATHERFORD AND REPEALING AND REPLACING ALL OTHER FEE SCHEDULES IN CONFLICT WITH THIS ORDINANCE. 7.n: Approved payment for completed promotional merchandise purchase that exceeded the $5,000 authorization threshold under City Policy and Texas Local Government Code. 7.o: Authorized the City Manager to execute a contract with HillCo Partners, LLC for professional services related to economic development in an amount not to exceed $75,000. 7.e: Consider authorizing the City Manager to execute a purchase agreement with Wild- TX Lands, LLC for the purchase of wetland mitigation credits for South Holland Lake Creek project in an amount not to exceed $529,392. Mayor Pro Tem Heidi Wilder shared her concerns regarding this item. City Manager James Hotopp and Assistant City Manager Chad Marbut addressed questions from the Council. • Lynn Baber, 2126 Timber Cove Court, expressed her objection to this item. Following discussion, the City Council requested staff to provide additional information for consideration at a future Council meeting. No action was taken on this item.

Sources: City of Weatherford: council minutes, Dec. 17, 2024 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Nov. 19, 2024: 25 items; Presentation of a certificate to the Weatherford Police Department for Re- Accreditation

Consent agenda, approved as one vote: 7.a: Approved an Interlocal Agreement for cooperative purchasing between the City of Weatherford and Parker County. 7.b: Authorized the City Manager to enter into an Interlocal Agreement with TML Multistate Intergovernmental Employee Benefits Pool for continued post 65 retiree Medicare supplemental insurance coverage. 7.c: Awarded the contract for administrative services only of the city's medical and prescription drug benefits to Blue Cross and Blue Shield of Texas pursuant to RFP 2024-021. 7.d: Authorized the City Manager to renew the support contract with Tyler Technologies for municipal software systems, services, and related licenses in an amount not to exceed $225,000. 7.e: Authorized the purchase hardware and software from SHI Government Solutions using applicable cooperative agreements and state bid contracts in an amount not to exceed $350,000. 7.f: Authorized the City Manager to purchase computer workstations, laptops, and technology products from CDW-G, LLC. with budgeted dollars in an amount not to exceed $210,000. 7.g: Approved the purchase of a new 2024 Hamm HD+70IVV Double Drum Roller from Kirby Smith Machinery, Inc., through BuyBoard Contract#685-22 in an amount not to exceed $160,500. 7.h: Authorized the City Manager to execute a Landscape Maintenance Agreement with the Texas Department of Transportation for the FM 2552 at Black Warrior Branch Bridge Replacement project. 7.i: Authorized the City Manager to execute a professional services contract with Kimley-Horn & Associates, Inc. for the Center Point Road Median Improvements Project in an amount not to exceed $45,000 for a total aggregate fiscal year expenditure amount of $1,328,000. 7.j: Approved the preliminary plat for Britton's Addition, being 7 residential lots on approximately 2.376 acres of land, generally located at 407 Edna Street, City of Weatherford, Parker County, Texas. SBDP-24-0005. 7.k: Approved the final plat for Britton's Addition, being 7 residential lots on approximately 2.376 acres of land, generally located at 407 Edna Street, City of Weatherford, Parker County, Texas. SBD-24-0013.

Sources: City of Weatherford: council minutes, Nov. 19, 2024 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Oct. 22, 2024: 16 items; public hearing and consider adoption of Ordinance O2024-35 concerning a request for a

Consent agenda, approved as one vote: 6.a: Authorized the City Manager to purchase network infrastructure, phone system hardware, and related services with budgeted dollars in an amount not to exceed $200,000 using the Texas Department of Information Resources (DIR) Contract (DIR- TSO-4288). 6.b: Awarded Bid No. 2024-025 Miscellaneous Trucking Services, items 1-5 to Lions Gate Logistics as primary vendor for Tandem and End Dump trucking services and Bear Down Logistics as the primary vendor for Flow Boy trucking services in an amount not to exceed $120,000. 6.c: Approved the purchase of radio system maintenance services from Motorola Solutions for an amount not to exceed $174,000. 6.d: Authorized the procurement of holiday and event lighting & decorative services and supplies from The Decor Group (DFW Holiday Kings), through The Interlocal Purchasing System (TIPS) program, in the amount not to exceed $200,000. 6.e: Awarded contract renewal of Christian Cleaning for Janitorial Services for Municipal Buildings in the amount of $300,084. 6.f: Approved HVAC Services from Enviromatic Systems, through an interlocal agreement with Texas Local Government Purchasing Cooperative (Buyboard) in an amount not to exceed $185,000. 6.g: Approved the purchase of Fire Department and Police Department personnel uniforms and protective equipment from Galls, LLC for an estimated amount of $85,000 through the North Texas Share Master Service Agreement #2021-073. 6.h: Approved the combined purchases of vehicle repair services from the sole source vendor Siddons-Martin, in an amount not to exceed $80,000. 6.i: Approved the final plat for Weatherford Martin Addition, being 2 lots on approximately 13.2798 acres of land, generally located at 1719 and 1801 Martin Drive, City of Weatherford, Parker County, Texas. SBD-24-0011. 6.j: Appointed Dustin Deel to the Animal Shelter Advisory Committee. 6.k: Accepted the FY24 4th Quarter Investment Report for quarter ended September 30, 2024.

Sources: City of Weatherford: council minutes, Oct. 22, 2024 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Sept. 10, 2024: 12 items; Proclamation recognizing John Hale

Consent agenda, approved as one vote: 7.a: Authorized the City Manager to renew the support contract with Azteca Systems, LLC for the City Works system in the amount of $63,000. 7.b: Authorized the City Manager to purchase security solutions and services from NextGen Security, LLC under Omnia Contract #R192008 with budgeted dollars in an amount not to exceed $90,000. 7.c: Authorized the City Manager to execute the Tarrant County Regional Auto Crimes Task Force Interlocal Assistance Agreement with Tarrant County.

8.a: Hold a PUBLIC HEARING on the proposed ad valorem tax rate of $0.39842 per $100 valuation, including $0.29882 per $100 valuation for operations and maintenance and $0.0996 per $100 valuation for interest and sinking (debt service). CFO Dawn Brooks presented this item and explained that the 2024 proposed rate of $0.39842 was equal to the no-new-revenue tax rate and would raise the same amount of property tax revenue from the same properties in both the 2023 and 2024 tax years. She added that the proposed rate of $0.39842 was used to build the FY2025 proposed budget and would provide sufficient revenue to meet the City’s needs for the next fiscal year. Mayor Paul Paschall opened the Public Hearing at 6:16 p.m. • Richard Heizer, 1001 Thistle Hill Trail, expressed his support for adoption of the no- new-revenue tax rate. As there were no other speakers, Mayor Paschall closed the Public Hearing at 6:18 p.m. No action was required or taken on this item.

8.b: Consider and/or act upon approval of Ordinance O2024-30 adopting the City Manager's Proposed Budget for the fiscal year beginning October 1, 2024 and ending September 30, 2025. CFO Dawn Brooks presented the FY25 proposed budget, which covered 25 funds, 15 departments, 330 employees, and all City functions (excluding electric and water utilities). She added that the budget was balanced with a reserve exceeding 120 days of operating costs. Mrs. Brooks reported total revenues of $77.5 million and expenditures of $75.6 million across all funds, with the General Fund balanced at $53.5 million in both revenues and expenditures and a $13,000 surplus. She noted the projected FY25 fund balance was $30.4 million, or 218 working days, with $13.1 million available beyond the 120-day reserve policy. • Lynn Baber, 2126 Timber Cove Court, emphasized the need for greater detail regarding the budget’s contractual services and reserves line items. On the motion of Luke Williams, second by Zack Smith, the City Council voted unanimously to approve Ordinance O2024-30 adopting the City Manager’s Proposed Budget for the fiscal year beginning October 1, 2024, and ending September 30, 2025. The motion carried 3 – 0 and the ordinance is captioned as follows: ORDINANCE NO. O2024-30 AN ORDINANCE OF THE CITY COUNCIL FOR THE CITY OF WEATHERFORD, TEXAS, ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR [...]

8.c: Ratify the adoption of the property tax revenue reflected in the FY25 Budget pursuant to Tx. Local Government Code section 102.007. CFO Dawn Brooks presented this item and explained that Texas Local Government Code requires the City Council to take a separate vote to ratify the property tax revenue increase reflected in the budget. She reported that the FY25 budget includes an increase in property tax revenues of approximately $142,000.00. On the motion of Zack Smith, second by Luke Williams, the City Council voted unanimously to ratify the adoption of the FY25 budget which will generate more revenue from property taxes than in the previous year. The motion carried 3 - 0.

8.d: Consider and/or act upon approval of Ordinance O2024-29 adopting the ad valorem tax rate of 39.842 cents per $100 of valuation for the 2024 tax year (2025 fiscal year). CFO Dawn Brooks presented this item and reviewed that the 2024 proposed rate of $0.39842 was equal to the no-new-revenue rate and would raise the same amount of revenue for properties on the tax roll in both the current fiscal year and next fiscal year. She added that the proposed rate was used to build the FY25 Adopted Budget and would provide adequate revenue to meet the needs of the City for the fiscal year. Zach Smith moved to adopt an ad valorem tax rate of 39.842 cents per $100 of valuation, which is effectively 0.15% decrease in the tax rate and equal to the No-New-Revenue tax rate. This includes a rate of 29.882 cents for the operations and maintenance of the General Fund and 9.960 cents in order to service the city's debt, and to adopt Ordinance O2024-29. Luke Williams seconded the motion, and it carried 3 – 0. The ordinance is captioned as follows: ORDINANCE NO. O2024-29 AN ORDINANCE LEVYING TAXES FOR THE FISCAL YEAR OCTOBER 1, 2024 THROUGH SEPTEMBER 30, 2025 FOR THE CITY OF WEATHERFORD, TEXAS; ENACTING PROVISIONS RELATING THERETO; PROVIDING FOR APPROVAL OF THE TAX ROLLS PRESENTED TO THE CITY COUNCIL; PROVIDING A SEVERABILITY CLAUSE; REPEALING CONFLICTING ORDINANCES; AND PROVIDING AN EFFECTIVE [...]

Sources: City of Weatherford: council minutes, Sept. 10, 2024 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 27, 2024: 13 items; Proclamation recognizing the 75th Anniversary of wfaa

8.a: Hold a PUBLIC HEARING on the City Manager's Proposed FY25 Budget. CFO Dawn Brooks explained that the Public Hearing on the proposed budget for the upcoming fiscal year was mandated by state law and confirmed that all legal requirements had been met. Mrs. Brooks provided a summary of the Proposed FY25 Budget, which included the following: • A balanced General Fund budget of $53.5 million in revenues and $53.5 million in expenditures, with a surplus of $13 thousand. • A projected fund balance at the end of FY25 of $30.4 million, or 218 working days, in which $13.1 million of that amount will remain available outside of the 120-day reserve policy. • A total revenue amount of $53.5 million; of which $21.8 million is budgeted from Sales Tax Revenue and $12.9 million is budgeted from Property Tax Revenue. • The proposed Property Tax Rate of $0.39842 per $100 valuation equals the No-New- Revenue Rate and represents a $0.006 decrease from the previous year, generating approximately $100,000 in new property additions. Mayor Paul Paschall opened the Public Hearing at 6:32 p.m. • Lynn Baber, 2126 Timber Cove Court, suggested updating the strategic development section, involving the public with improvements to the animal shelter, and defining what comprises contractual services. There being no further speakers, Mayor Paschall closed the Public Hearing at 6:36 p.m. No action was [...]

8.b: Vote to Propose the City of Weatherford 2024 Property Tax Rate for FY25. CFO Dawn Brooks presented the City of Weatherford 2024 Property Tax Rate for FY25 and reviewed the 2024 No-New Revenue Tax Rate of $0.39842 per $100 of taxable value, and the 2024 Voter-Approval Rate of $0.50478 per $100 of taxable value. She explained that the FY25 Budget was built using the No-New-Revenue Rate of $0.39842. • Richard Heizer, 1001 Thistle Hill Trail, expressed his appreciation to the City Council and City Manager for being fiscally responsible. On the motion of Matt Ticzkus, second by Heidi Wilder, the City Council voted unanimously to propose a tax rate of 39.842 cents per $100 of valuation for the Fiscal Year 2025 Budget. The motion carried 5 - 0.

8.c: Receive recommendation regarding funding outside agency requests for the City's FY25 Budget. CFO Dawn Brooks presented the following outside agency grant requests for the City's FY25 Budget: Organization General Fund Hotel/Motel Fund CASA Hope for Children $5,000.00 - Chamber of Commerce - $150,000.00 Children’s Advocacy Center $5,000.00 - Doss Heritage - $5,000.00 Freedom House $5,000.00 - Love Weatherford $5,000.00 - Manna Storehouse $5,000.00 - Parker County Committee on Aging $5,000.00 - The City Council held discussion regarding the grant requests and the policy regarding funding outside agency requests. On the motion of Zack Smith, second by Heidi Wilder, the City Council voted unanimously to approve funding the outside agency requests as presented, excluding Love Weatherford, which did not meet all policy criteria. The motion carried 5 - 0.

Sources: City of Weatherford: council minutes, Aug. 27, 2024 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 13, 2024: 15 items; Proclamation designating August 14th, 2024 as James Hamilton Day in the City of

Consent agenda, approved as one vote: 7.a: Authorized the City Manager to purchase security solutions and services from NextGen Security, LLC under Omnia Contract #R192008 with budgeted dollars in an amount not to exceed $80,000. 7.b: Approved Resolution R2024-16 adopting the City of Weatherford Investment Policy and Strategy. 7.c: Accepted the FY24 3rd Quarter Investment Report for quarter ended June 30, 2024. 7.d: Approved Ordinance O2024-24 amending the FY24 Adopted Budget. 7.e: Adopted Resolution R2024-17 supporting a statutory amendment to Texas Local Government Code Chapter 394 regarding Housing Finance Corporations in municipalities and counties. 7.f: Authorized the City Manager to purchase server hardware with budgeted dollars in the amount of $106,449 using the Texas Department of Information Resources (DIR) Contract (DIR-TSO-3763). 7.g: Reappointed Brad Burnett and Eric Shumar to the Animal Shelter Advisory Committee, appointed Brock Longcrier to the Building and Standards Commission, and appointed Chad Bettinger to the Historic Preservation Commission. 7.h: Authorized the City Manager to execute Contract Amendment No. 1 with Steven Smesny, an independent contractor, for additional inspection services in an amount not to exceed $12,000 for a total aggregate fiscal year contract amount of $112,000. 7.i: Approved Resolution R2024-18 authorizing the City Manager to execute an Advanced Funding Agreement (AFA) with the Texas Department of Transportation for the 2024 Active Transportation Plan. 7.j: Authorized the City Manager to execute a contract with Harendt Construction Group, LLC under the FY24 Job Order Contracting Program for construction services of the City Hall downstairs restroom renovations in the amount of $172,509.39. 7.k: Authorized the City Manager to execute a change order to the construction contract with C. Green Scaping, L.P. for the Town Creek Trails Phase III project in an amount not to exceed $26,800, for a total contract amount of $846,465.

8.a: Presentation of the City Manager's FY25 Proposed Budget. Chief Financial Officer Dawn Brooks presented the FY 2025 Proposed Budget and reviewed the following budget calendar: August 27th September 10th Vote to propose a tax rate Public Hearing on Tax Rate Public Hearing on the FY25 Budget Adoption of FY25 Budget Grant Funding Requests Ratification of the FY25 Budget Adoption of Tax Rate

Sources: City of Weatherford: council minutes, Aug. 13, 2024 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, July 16, 2024: 10 items; Take from the table and hold a public hearing and consider adoption of Ordinance

Consent agenda, approved as one vote: 6.b: Authorized the City Manager to purchase server hardware with budgeted dollars in the amount of $72,348.67 using the Texas Department of Information Resources (DIR) Contract (DIR-TSO-3763). 6.c: Authorized the City Manager additional funding for HVAC services with Enviromatic Systems, through an interlocal agreement with Texas Local Government Purchasing Cooperative (Buyboard) in the amount of $50,000, for a new total not to exceed amount of $250,000. 6.d: Authorized the procurement and installation of interior lighting at the Service Center from Fort Worth Electric, through The Interlocal Purchasing System (TIPS) in the amount of $73,653. 6.e: Reappointed Martha Hungate to the Weatherford Public Library. 6.f: Approved Resolution R2024-15 designating the Weatherford Democrat as the official newspaper for the City of Weatherford's legal publications. 6.a: Consider approval for the purchase of library books, material processing, Summer Reading Challenge books, and Book Club books from Ingram Library Services, LLC for a total amount not to exceed $130,000 during FY24 under Texas State Comptroller of Public Accounts contract #715-M2. This item was removed from the Consent Agenda and considered separately. City Manager James Hotopp explained that the city has the opportunity to review all library material prior to its delivery to ensure that it is appropriate for Weatherford’s Public Library. On the motion of Heidi Wilder, second by Matt Ticzkus, the City Council voted unanimously to approve the purchase of library books, material processing, Summer Reading Challenge books, and Book Club books from Ingram Library Services, LLC for a total amount not to exceed $130,000 during FY24 under Texas State Comptroller of Public Accounts contract #715-M2. The motion carried 5 - 0.

Sources: City of Weatherford: council minutes, July 16, 2024 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, June 25, 2024: 20 items; Presentation of the Weatherford Police Department's Citizenship Award to Amber and Layla

Consent agenda, approved as one vote: 7.a: Authorized the City Manager to utilize additional funds not to exceed $200,000 for contracted legal services with Taylor, Olson, Adkins, Sralla & Elam, LLP (TOASE) for the remainder of FY24. 7.b: Approved the purchase of asphalt pavement rejuvenator services, via a cooperative purchase agreement with the City of Highland Park, from Pavement Doctor Corp., LLC in an amount not to exceed $75,000. 7.c: Approved Resolution R2024-12 setting the rate per unit of electric power and water sold, and wastewater treated, to be transferred from the Municipal Utility Fund to the General Fund as gross receipts charge and a return on investment for Fiscal Year 2025. 7.d: Approved Resolution R2024-13 appointing the Chief Financial Officer as the Designated Officer for Tax Rate Calculations. 7.e: Approved the policies for General City Funding and Hotel Occupancy Tax Funding for Non-Municipal Organizations. 7.g: Authorized the City Manager to execute a contract with Yellow Rose Mapping, LLC to provide Aerial Based Topographic Survey services in an amount not to exceed $7,285 for a total aggregate fiscal year expenditure amount of $124,773. 7.h: Approved the purchase of public safety uniforms and protective equipment from Galls, LLC, under the North Texas Master Share Agreement #2021-073, for an additional $50,000. 7.f: Consider a request for final plat approval for QT 1948, being two (2) lots out of a 9.043 acre tract, generally located at the southeast corner of BB Fielder Road and South Main Street, said tract being situated in the A.M. Krouse Survey, Abstract No. 785 and the I&GN RR CO Survey, Abstract No. 1792, City of Weatherford, Parker County, Texas. SBD2024-0015. This item was removed from the Consent Agenda for separate consideration. • Danielle Ames, 3202 Oak Lane, expressed her concerns regarding the QT project. CC0625024 Page 2 of 9 On the motion of Matt Ticzkus, second by Luke Williams, the City Council voted unanimously to approve the final plat for QT 1948. The motion carried 5 - 0.

Sources: City of Weatherford: council minutes, June 25, 2024 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, May 14, 2024: 10 items; Issue the Certificates of Election and administer the Oaths of Office to Matt Ticzkus,

10.a: Update on the Northwest Downtown Street Rehabilitation Project. Director of Public Works Chad Marbut presented an update regarding the Northwest Downtown Street Rehabilitation Project and noted that the project was ahead of schedule and under budget.

Sources: City of Weatherford: council minutes, May 14, 2024 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, April 23, 2024: 14 items; the appointment of Zack Smith to the Municipal Utility Board as a City Council Member

Consent agenda, approved as one vote: 6.a: Authorized the City Manager to purchase computer workstations, laptops, and technology products from CDW-G, LLC with budgeted dollars in an amount not to exceed $195,900.00. 6.b: Authorized the expenditure of funds not to exceed $90,000.00 for printing costs and the lease/maintenance of existing multifunction printers/copiers from Ricoh USA using the Texas Department of Information Resources (DIR) contract (DIR-TSO- 3041). 6.d: Adopted Ordinance O2024-11 amending the FY24 Adopted Budget. The ordinance is captioned as follows: ORDINANCE NO. O2024-11 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEATHERFORD, TEXAS, ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR OCTOBER 1, 2023 THROUGH SEPTEMBER 30, 2024; MAKING APPROPRIATIONS FOR SEVERAL DEPARTMENTS FOR SAID YEAR IN ACCORDANCE WITH THE CHARTER AND ORDINANCES OF THE CITY OF WEATHERFORD, TEXAS AND THE LAWS OF THE STATE OF TEXAS; PROVIDING FOR FILING OF THE BUDGET; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. 6.e: Approved a final plat for Majors Industrial Addition, being 9 lots out of a 14.996-acre tract generally located at South East quadrant of Ward Street and Old Dicey Road located in the City of Weatherford, Parker County, Texas. SBD2024-0010. 6.f: Accepted the annual "Red Flag" Identity Theft Prevention Program report. 6.h: Authorized the City Manager to renew the subscription/support agreement with MCCi for GovBuilt and ePlanSoft in the amount of $78,434.50. 6.i: Authorized the City Manager to enter into a multi-year lease agreement with Canon USA, Inc. using the Texas Department of Information Resources (DIR) Contract (DIR-CPO-4437) through which the City may obtain multi-functional printers (printer/copy/fax/scan) with budgeted dollars. 6.j: Authorized the City Manager to execute a contract with Patcon Services, LLC to provide demolition services for a vacant structure located at 409 North Main Street in an amount not to exceed $50,000.00 for a total aggregate fiscal year expenditure amount of $1,684,400.00. 6.k: Accepted the right-of-way along Johnson Street and Jameson Street, said tracts being situated in the James A. Yoemans Survey, Abstract Number 1693, City of Weatherford, Parker County, Texas. 6.g: Consider approval of Resolution R2024-07 adopting the City of Weatherford Investment Policy and Strategy. This item was removed from the Consent Agenda for separate consideration. Chief Financial Officer Dawn Brooks presented this item and explained that this was the annual adoption of the City’s Investment Policy and Strategy. She added that there were no major changes in the policy, which was in compliance with Chapter 2256 of the Texas Government Code. Mrs. Brooks reported the main objectives of the strategy included safety, liquidity, diversification, and yield. Mayor Pro Tem suggested the Council consider changing the yield or the strategy for yield curve and proposed a Work Session to forecast future yields. On the motion of Heidi Wilder, second by Matt Ticzkus, the City Council voted unanimously to accept Approval of Resolution R2024-07 adopting the City of Weatherford Investment Policy and Strategy. The motion carried 5 - 0. 6.c: Consider acceptance of the FY24 2nd Quarter Investment Report for quarter ended March 31, 2024. This item was removed from the Consent Agenda for separate consideration and voted on last, after item 6.g. On the motion of Heidi Wilder, second by Kevin Cleveland, the City Council voted unanimously to accept the FY24 2nd Quarter Investment Report for quarter ended March 31, 2024. The motion carried 5 - 0.

Sources: City of Weatherford: council minutes, April 23, 2024 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council (Planning & Zoning Commission - special joint session), Feb. 15, 2024: 2 items; a report, hold a discussion, and provide feedback to staff regarding the 2023 Weatherford

2.b: Discuss establishing a new Corridor Overlay District along Interstate Highway 20. Mr. Kentner explained that Catalyst Commercial would also assist in updating the Weatherford General Plan, which was last updated in 2018. Specifically, looking at an I-20 corridor overlay plan to better facilitate growth. Mr. Claunch explained that existing standards in the I-20 corridor contain broad uses along the corridor that the City may want to evaluate. The following recommendations were offered in response to outcomes desired from the I-20 Corridor overlay process: • Weatherford’s character should not be defined by the appearance of the I-20 Corridor • The quality of businesses should determine the uses allowed • Consider current use, future use, and sustainability • Protect tax rate • Continue the momentum of economic development The following recommendations were given regarding key or strategic focus areas that need additional attention: • Santa Fe & I-20 • Areas where truck stops exist • The entire stretch of I-20 • Ric Williamson & I-20 • Pay respect to Bankhead Drive The following recommendation was offered in response to uses that need to be excluded or regulated: • Vape shops, anything to protect youth Marina Sears, 602 S. Main, provided background information related to her development project and its inclusion of private parks; and encouraged the Council and Commission to [...]

Sources: City of Weatherford: council minutes, Feb. 15, 2024 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Feb. 13, 2024: 7 items; approval to formally change the name of the Noon Lions Ringer Alley horseshoe pits at

8.a: Update on the Northwest Downtown Street Rehabilitation Project. Director of Public Works Chad Marbut presented an update regarding the Northwest Downtown Street Rehabilitation Project. He reported that the contractor (The Fain Group, Inc.) was approximately halfway through the project and on time with its schedule, anticipating a substantial completion date of June 23, 2024, and a final completion date of July 23, 2024. He added that the project was also aligned with its budget.

Sources: City of Weatherford: council minutes, Feb. 13, 2024 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Nov. 14, 2023: 16 items; Proclamation naming November 2023 as Home Care and Hospice Month in the City of

Consent agenda, approved as one vote: 7.a: Authorized the procurement of holiday and event lighting & decorative services and supplies from The Decor Group (DFW Holiday Kings), through The Interlocal Purchasing System (TIPS) program, in the amount not to exceed $200,000.00. 7.b: Authorized a roof replacement by DK Haney Roofing, Inc. for the Old City Hall Building, via The Interlocal Purchasing System (TIPS) Contract Number 21060301, in the amount not to exceed $85,700.00. 7.c: Appointed Zachary Cray to the Planning and Zoning Commission. 7.d: Authorized the City Manager to purchase and accept the Texas Department of Information Resources (DIR) state bid contract for the renewal of Microsoft Enterprise Agreement licensing through SHI Government Solutions with budgeted dollars in the amount of $131,155.44. 7.e: Authorized the approval of a purchase from CDW, Inc. in the amount of $62,970.13 for a support agreement renewal for the data storage systems used throughout the City. 7.f: Accepted the FY23 4th Quarter Investment Report for quarter ended September 30, 2023. 7.g: Authorized the City Manager to renew an interlocal agreement with the City of Fort Worth's Environmental Collection Center, allowing citizens to purchase Household Hazardous Waste vouchers. 7.h: Authorized the City Manager to renew the support contract with Tyler Technologies for the Municipal Justice system and to purchase additional software licenses and professional services from Tyler Technologies in the collective amount of $74,467.57. 7.i: Approved the purchase of six non-patrol vehicles from Southwest Ford/Gilchrist Automotive for an amount not to exceed $208,000.00 through an interlocal agreement with the Weatherford Independent School District. 7.j: Approved for the purchase of replacement body armor, carriers, accessories and tactical headsets for the Weatherford Police Department members of the Parker County Regional SWAT team from Primary Arms, LLC, under Texas BuyBoard Cooperative Purchasing contract # 698-23 for an amount not to exceed $72,000.00; and a combined purchase of approximately $100,000.00 from Primary Arms, LLC for the above listed equipment and the replacement firearms and firearm accessories.

Sources: City of Weatherford: council minutes, Nov. 14, 2023 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 8, 2023: 7 items; Presentation of the City Manager's FY24 Proposed Budget

Presentation of the City Manager's FY24 Proposed Budget. Finance Director Dawn Brooks presented this item. She noted that the FY24 proposed budget was balanced, enhanced current services levels, and would leave the City of Weatherford in a financially sound position with a reserve that would exceed one hundred and twenty days. Mrs. Brooks reviewed the following FY24 Budget Process: • August 14th: Budget Workshop • August 22nd: 1) Vote to propose a tax rate, 2) Public Hearing on the FY24 Budget, 3) Grant Funding Requests • September 12th: 1) Public Hearing on Tax Rate, 2) Adoption of FY24 Budget, 3) Ratification of the FY24 Budget, 4) Adoption of Tax Rate Mayor Paul Pascall added that the Budget Work Session will be held at 5:00 p.m. in the City Hall Council Chambers on Monday, August 14th. Due to a scheduling conflict, the City Council agreed to hold the Work Session in the absence of City Attorney, Rob Allibon. No action was required on this item at this time. Receive Notice of Publication of the Tax Year 2023 Property Tax Rates. Finance Director Dawn Brooks presented this item. She explained that the “Truth-in-Taxation” process requires the City to publish a “Notice of Tax Rates” as the first step in the rate setting process for the upcoming fiscal year. Mrs. Brooks reported the following 2023 Tax Rates: • No-New-Revenue Tax Rate: $0.371461 per $100 • Voter-Approval Tax [...]

Sources: City of Weatherford: council minutes, Aug. 8, 2023 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, June 13, 2023: 18 items; and/or act upon a recommendation to City Council to approve Resolution R2023- 11 setting

Consider and/or act upon a recommendation to City Council to approve Resolution R2023- 11 setting the rate per unit of electric power and water sold, and wastewater treated, to be transferred from the Municipal Utility Fund to the General Fund as gross receipts charge and a return on investment for Fiscal Year 2024. Director of Finance Dawn Brooks presented this item. Mrs. Brooks explained that Article X, Section E and F of the City of Weatherford Charter requires that the Municipal Utility System pay the City an annual gross receipts charge and an annual return on investment charge. The amount transferred to the General Fund is based on a per-unit rate, and the total dollar amount transferred increases as more units are sold. Historically, the per-unit rate was regularly adjusted based on the annual change in Consumer Price Index (CPI). Since Fiscal Year 2011, the rates for both the gross receipts charge and the return-on-investment charge have been frozen. Staff is recommending unfreezing the per-unit rates and resuming the established policy adopted to update the rates annually by an amount equal to the change in the twelve-month CPI as of March of each year. On the motion of Zack Smith, second by Heidi Wilder, the Council voted to approve this item. Motion carried 4 - 0.

Sources: City of Weatherford: council minutes, June 13, 2023 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, March 27, 2023: 7 items; Proclamation recognizing Ms

Consent agenda, approved as one vote (4-0, on the motion of Jeff Robinson, second by Matt Ticzkus): Approved the minutes of the City Council meeting held March 14, 2023. Authorized the City Manager to purchase computer workstations with budgeted dollars in the amount of $70,493.60 using the Texas Department of Information Resources (DIR) Contract (DIR-TSO-4159) and related cooperative purchasing agreements/HUBs. Approved the purchase of portable/mobile two-way radios, in-car video camera systems, body- worn cameras, maintenance services and accessories from Motorola Solutions for an amount not to exceed $150,000 under Texas DIR Contract DIR-TSO-4101. Authorized the City Manager to execute a construction contract with Harendt Construction Group, LLC for the Fire Station 1 Restroom Remodel project in an amount not to exceed $265,811. Appointed Phil Vandagriff to regular member on the Building and Standards Commission.

Sources: City of Weatherford: council minutes, March 27, 2023 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Dec. 13, 2022: 25 items, 1 split vote; Presentation of Annual Report for FY 2021-22

Consent agenda, approved as one vote (4-0, on the motion of Jeff Robinson, second by Matt Ticzkus): Approved the minutes of the City Council meeting held November 15, 2022. Approved a facade improvement grant for 115 College Avenue not to exceed $22,500.00. Approved a facade improvement grant for 501 North Main not to exceed $22,500.00. Approved a facade improvement grant for 103 College Avenue not to exceed $22,500.00. Approved a Chapter 380 Grant for Dan Anvery at Olde Towne Shoppes at 1115 Fort Worth Highway not to exceed $10,000.00. Approved a Chapter 380 Grant for John Sheppard for Shep's/Salt for outdoor seating off of Church Street not to exceed $20,000.00. Authorized the City Manager to purchase and accept the Texas Department of Information Resources (DIR) State Bid Contract for renewal of Microsoft Enterprise Agreement licensing with budgeted dollars in the amount of $129,752.64. Approved a purchase of one 2022 Komatsu GD655-6 Motor Grader from Kirby-Smith Machinery, Inc. under Sourcewell cooperative purchasing contract #032119-KOM.in an amount not to exceed $274,742. Authorized the City Manager to execute a construction contract with Patcon Services, LLC for the construction of Lakeway Estates Erosion Repair Project in the amount not to exceed $93,764.06. Authorized the City Manager to execute a construction contract with Patcon Services, LLC for the construction of Martin Drive Stormdrain Improvements in the amount not to exceed $200,367.17. Approved a preliminary plat for Freeman Ranch, 84 residential lots on approximately 176.46 acres located on West Lambert Road, in the extraterritorial jurisdiction (ETJ) of the City of Weatherford, Parker County, Texas, SBD2022-0069, on recommendation of the Planning and Zoning Commission (PZC), subject to all requirements of the subdivision ordinance and the following conditions: 1. Each sheet of the plat should contain a note referencing the datum used. The plat references Texas North Central Zone 4203 instead of 4202 (WMC) §11-4-3(b). 2. Show the right-of-way limits of West Lambert Road (WMC) §11-4-4(b). 3. Show areas contributing drainage to the proposed subdivision. This should include area, slope, and type of development and can be provided on a separate sheet if needed (WMC) §11-4-4(h). 4. Show the names and locations of all adjacent properties and right-of-way within 125’ of the property on the existing conditions sheet (WMC) §11-4-5(a). Some property information is not shown, such as the property south of the railroad right-of-way and the property north of West Lambert Road. 5. A title block shall contain lot and block listing for the subdivision (WMC) §11-4-3(d)(1)(c). 6. Building setback lines with dimensions shall be included. 35' Build line is inconsistently labeled across subdivision; revise for clarity (WMC) §11-4-4(f). Approved a final plat for Freeman Ranch, 84 residential lots on approximately 176.46 acres located on West Lambert Road, in the ETJ of the City of Weatherford, Parker County, Texas, SBD2022-0070, on recommendation of the PZC, subject to all requirements of the subdivision ordinance and the following conditions which must be met prior to certification and filing: 1. Remove the pavement edges of West Lambert Road (WMC) §11-5-2. Show the right-of- way limits and centerline of West Lambert Road (WMC) §11-5-2(m). 2. Provide an index sheet showing the entire subdivision (WMC) §11-5-2(f). 3. The legal meets and bound legal description is not consistent with the dimensions shown on the map (WMC) §11-5-2(k). 4. Include a note on the plat stating all pre-existing easements and/or dedications have been vacated or incorporated into the creation of this plat (WMC) §11-5-2(m). 5. Public improvements are required to be accepted before the final plat is recorded (WMC) §11-5-9(c)(1). A surety as required by Parker County will be required to record the plat prior to acceptance of public improvements (WMC) §11-5-9(c)(2). An approved preliminary plat is required before the final plat can be approved (WMC) §11-5-4(b). 6. The flood plain drainage easement and gas easement are shown within the area dedicated as right-of-way. Easements are not necessary within right-of-way. Provide dimensions for all proposed easements and enough information to recreate the easements on the ground. 7. A title block shall contain lot and block listing for the subdivision (WMC) §11-5-2(h)(1)(b). 8. The 35' build line is inconsistently labeled across subdivision; revise for clarity (WMC) §11- 4-4(f). Authorized the City Manager to accept a proposal from Gomez Floor Covering, Inc. for replacement of floor covering and related services for the Weatherford Public Library in an amount not to exceed $124,896 using BuyBoard contract 642-21 and repainting in an amount not to exceed $38,650 using BuyBoard contract 581-19. Approved a preliminary plat for Dove Hill Branch Estates, 12 residential lots on approximately 27.17-acres located at 2215 Zion Hill Road, located in the ETJ of the City of Weatherford, Parker County, Texas, SBD2022-0065, on recommendation of the PZC, subject to all requirements of the subdivision ordinance, and subject to the following conditions: 1. Each sheet of the plat should contain a note referencing the datum used. The plat should reference Texas North Central Zone 4202 (WMC) §11-4-3(b)). 2. All information shall be included as a set of sheets. If 2 pages are required for "Proposed" and "Existing" conditions, sheets should be labeled 1 of 4, 2 of 4, etc. (WMC) §11-4-3. 3. Label and dimension all right-of-way limits; this includes Dove Hill Lane and Zion Hill Road (WMC) §11-4-4(b). 4. The plat calls out an 80’ right-of-way for Zion Hill Road, but there is what appears to be a dimension for 90’. All dimensions should be consistent. Zion Hill Road is required to have an ultimate right-of-way width of 100’ per the Parker County Thoroughfare Plan. Right-of- way dedication based on a total 100’ width is required (WMC) §11-6-2(c). The City may consider a variance to this requirement if Parker County approves the preliminary plat. 5. Provide a statement of improvements that will be installed by the developer and a timeline when such improvements will be completed (WMC) §11-4-6(d). 6. Perimeter street improvements are required along adjacent roadways (EDCM §2.1.7). The City may consider a variance to this requirement if Parker County approves the preliminary plat. 7. Block lengths should not exceed 1,600’ (WMC) §11-6-1(f). Cul-de-sac streets shall be no longer than 600’ (WMC) §11-6-3(e). The City may consider a variance to these requirement if Parker County approves the preliminary plat. 8. A minimum of two public access points are required for single-family subdivisions (WMC) §11-6-3(a). The City may consider a variance to this requirement if Parker County approves the preliminary plat. 9. Linear is spelled incorrectly in the area table. Consider approval of the final plat for Dove Hill Branch Estates, 12 residential lots on approximately 27.17-acres located at 2215 Zion Hill Road, located in the ETJ of the City of Weatherford, Parker County, Texas, SBD2022-0066, on recommendation of the PZC, subject to all requirements of the subdivision ordinance, and the following conditions which must be met prior to certification and filing: 1. Each sheet of the plat should contain a note referencing the datum used. The plat should reference Texas North Central Zone 4202 (WMC) §11-4-3(b). 2. If more than one sheet is necessary to accommodate the entire areas at the required scale, an index sheet showing the entire subdivision at an appropriate scale shall be attached to the plat (WMC) §11-5-2(f). 3. Include date the drawing was produced in the title block (WMC) §11-5-2(h)(2). 4. Include Approval by the Planning & Zoning Commission block (WMC) §11-5-2(q)(3). Include Approval by the City Council block (WMC) §11-5-2(q)(4). 5. Label and dimension all right-of-way limits (WMC) §11-5-2(m). The plat calls out an 80’ right-of-way for Zion Hill Road, but there is what appears to be a dimension for 90’. All dimensions should be consistent. Zion Hill Road is required to have an ultimate right-of- way width of 100’ per the Parker County Thoroughfare Plan. Right-of-way dedication based on a total 100’ width is required (WMC) §11-6-2(c). 6. Block lengths should not exceed 1,600’ (WMC) §11-6-1(f). Cul-de-sac streets shall be no longer than 600’ (WMC) §11-6-3(e). A minimum of two public access points are required for single-family subdivisions (WMC) §11-6-3(a). The City may consider a variance to these requirements if Parker County approves the preliminary plat. 7. Linear is spelled incorrectly in the area table. 8. Perimeter street improvements are required along adjacent roadways (EDCM §2.1.7). The City may consider a variance to this requirement if Parker County approves the preliminary plat. 9. An approved preliminary plat is required before the final plat can be approved (WMC) §11- 5-4(b). Ratified a termination notice for the professional services agreement related to Texas Department of Transportation Project CSJ 0314-07-070. Approved a purchasing agreement with Mansfield Oil Company of Gainesville, Inc. for fleet fuel cards and related services. Appointed Terry Hughes and Marc Sager to the Transportation Advisory Board. Consider a request for a facade improvement grant for 115 College Avenue not to exceed $22,500.00. This item was removed from the Consent Agenda. Assistant City Manager Brad Burnett presented this item. The Weatherford Economic Development Board recommended approval at their meeting on November 10, 2022. Discussion included whether or not neon signs are prohibited in the current design regulations, the granting of a facade improvement agreement for a sign as opposed to a building, and that this sign is historically significant to the identity of Downtown Weatherford. Staff stated that this sign is not “neon” and therefore is not prohibited. On the motion of Kevin Cleveland, second by Matt Ticzkus, the Council voted to approve this item as presented. Motion carried 3 - 1. Mayor Pro Tem Heidi Wilder voted in opposition.

Sources: City of Weatherford: council minutes, Dec. 13, 2022 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Sept. 13, 2022: 11 items; Proclamation naming September 17-23, 2022 as Constitution Week in the City of Weatherford

Hold a PUBLIC HEARING on the proposed ad valorem tax rate of $0.4581 per $100 valuation, including $0.3321 per $100 valuation for operations and maintenance and $0.1260 per $100 valuation for interest and sinking (debt service). Finance Director Dawn Brooks presented this item. On August 23, 2022, the City Council voted to propose a tax rate for FY23 of $0.4581 per $100 valuation, including $0.3321 per $100 valuation for operations and maintenance and $0.1260 per $100 valuation for interest and sinking (debt service). This is the first and final public hearing on the proposed tax rate. Mayor Paschall opened the public hearing at 6:54 p.m. • Richard Heizer, 1001 Thistle Hill Trail, asked the Council to consider the No-New-Revenue rate instead of the proposed rate. • Robert Anderson, 311 West Owens Street, asked the Council to consider the No-New-Revenue rate. As there were no other speakers, Mayor Paschall closed the hearing at 7:00 p.m. After discussion, Council consensus was to adopt the No-New-Revenue rate of $0.456344, which would reduce revenue by approximately $53,000 versus adoption of the proposed rate of $0.4581. Mayor Paschall noted that Weatherford is a full-service City offering police, fire, library, and animal services and that Weatherford’s tax rate is very competitive when considering the quality, width, and depth of the services provided. Hold a PUBLIC HEARING [...]

Consider and/or act upon approval of Ordinance O2022-22 adopting the City Manager's Proposed Budget for the fiscal year beginning October 1, 2022 and ending September 30, 2023. Finance Director Dawn Brooks presented this item. This budget encompasses 24 separate funds, 15 departments, 313 employees and all city programs with the exception of electric and water utilities. The proposed budget is balanced, maintains current service levels, and will leave the City in a financially sound position. Total budgeted revenues (across all funds) is $69.3 million and total budgeted expenditures is $66.8 million. The General Fund budget includes $45.5 million in revenues and $45.3 million in expenditures. On an ongoing basis, the budget is balanced with a surplus of $45K. The projected fund balance at the end of FY23 is $25.3 million, 211 working days. Of that, $10.4 million will remain available outside of the 120-day reserve policy. On the motion of Kevin Cleveland, second by Jeff Robinson, the Council voted unanimously to approve this item with the no new revenue rate. Motion carried 5 - 0.

On the motion of Heidi Wilder, second by Jeff Robinson, the Council voted unanimously to ratify the adoption of the FY23 budget which will generate the same amount of revenue from property taxes than in the previous year. Motion carried 5 - 0.

Consider and/or act upon approval of Ordinance O2022-23 adopting the ad valorem tax rate of 45.81 cents per $100 of valuation for the 2022 tax year (2023 fiscal year). Finance Director Dawn Brooks presented this item. During the public hearing on the ad valorem tax rate earlier in this meeting, Council directed staff to change the proposed tax rate to the No-New-Revenue rate of $0.456344. The FY23 proposed rate is equal to the No-New-Revenue rate, which means it will raise the same amount of revenue for properties on the roll in both the current fiscal year and the next fiscal year, it also means that the City is not proposing to increase property taxes and lastly, it is below the maximum rate that will trigger an election. The proposed rate will provide adequate revenue to meet the needs of the City for the fiscal year. Pursuant to Truth-In-Taxation laws, the adoption of the tax rate must be within 7 days of the public hearing. The No-New-Revenue tax rate calculation was published in the newspaper and posted on the City's website as required by Truth-In-Taxation laws. Adoption of this tax rate would allow for full implementation of the FY23 Proposed Annual Budget, containing any changes City Council, as a complete governing body, has requested since the budget's presentation. Jeff Robinson moved that the property tax rate be decreased by the adoption of a tax rate of 45.6344 [...]

Sources: City of Weatherford: council minutes, Sept. 13, 2022 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 23, 2022: 13 items; public hearing and consider adoption of Ordinance O2022-19 on the voluntary annexation of

Hold a PUBLIC HEARING and consider adoption of Ordinance O2022-19 on the voluntary annexation of Tricor/South Bowie Trails an approximate 36.360 acres of land, more or less, situated in the Ferdinand Emma Survey, Abstract Number 421, in Parker County, Texas, and being a portion of Tract 1 described by deed to South Bowie Investments Partners, LP, as recorded under Volume 2385, Page 571, Official Public Records of Parker County, Texas, to enlarge and expand the boundaries of the City of Weatherford. (The applicant has requested this item be withdrawn.) Director of Development and Neighborhood Services Kaleb Kentner presented this item. Mr. Kentner stated that the application has been withdrawn; however, it was published as a public hearing. Mayor Paschall opened the public hearing at 6:33 p.m. As there were no speakers, Mayor Paschall closed the hearing at 6:33 p.m. No action was taken on this item. Hold a PUBLIC HEARING on the City Manager's Proposed FY23 Budget. Finance Director Dawn Brooks presented this item. Mrs. Brooks stated that by state law, the City is required to hold a public hearing on the budget. The budget has been properly filed with the City Secretary, notice of the hearing was published in the Weatherford Democrat and the budget has been placed in the City Hall lobby, the library, and on the City’s website for public review. Mrs. Brooks provided a brief [...]

Vote to Propose the City of Weatherford Property Tax Rate for FY23. Finance Director Dawn Brooks presented this item. Before proceeding with the required public hearing, the governing body must hold a recorded vote to propose a tax rate for FY23. The FY23 proposed budget recommends setting the City's property tax rate at $0.4581 per $100 valuation. This rate is $0.001756 (0.3%) higher than the to the no-new-revenue tax rate of $0.456344 per $100 valuation and $0.0387 (19.1%) less than the voter approved rate of $0.566353 per $100 valuation. A public hearing for this proposed rate will be held September 13, 2022 and a vote to adopt the rate will also be held the same date; as the adoption of the tax rate is required to be held within seven days of the public hearing. On the motion of Heidi Wilder, second by Kevin Cleveland, the Council voted unanimously to propose a tax rate of 45.81 cents per $100 of valuation for the Fiscal Year 2023 budget. Motion carried 5 - 0.

Receive recommendation regarding funding outside agency requests for the City's FY23 Budget. Finance Director Dawn Brooks presented this item as well. The City received the following requests: Organization General Fund Hotel Tax Fund CASA Hope for Children $5,000 - Chamber of Commerce - $101,000 Children’s Advocacy Center of Parker County $5,000 - Doss Heritage and Cultural Center $5,000 - Freedom House, Manna Storehouse $5,000 - Parker County Committee on Aging $5,000 - Total: $25,000 $101,000 On the motion of Kevin Cleveland, second by Heidi Wilder, the Council voted unanimously to approve these requests as presented. Motion carried 5 - 0.

Future agenda items: • Public Hearing on tax rate and budget discussion at next meeting.

Sources: City of Weatherford: council minutes, Aug. 23, 2022 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 9, 2022: 3 items; Presentation of the City Manager's FY23 Proposed Budget

Presentation of the City Manager's FY23 Proposed Budget. Director of Finance Dawn Brooks presented the proposed budget. This was the initial presentation of the document to the Council. The budget calendar is as follows: • August 23, 2022 o Vote to propose tax rate o Public Hearing on the FY23 Budget o Grant funding request • September 13, 2022 o Public Hearing on tax rate o Adoption of FY23 Budget o Adoption of tax rate Council requested a work session to discuss long-term priorities. No action was required at this time. Receive Notice of Publication of the Tax Year 2022 Property Tax Rates. Ms. Brooks presented this item as well. The Texas Tax Code 26.04 requires municipalities to publish their no-new-revenue and voter-approval tax rates. The primary purpose of this publication is to inform taxpayers of these tax rates and how they were calculated. The "Notice of Tax Rates" has been placed on the City's homepage of the website, as required by this code. The tax rates for Tax Year 2022 (FY23) are: • No-New-Revenue Tax Rate: $0.456344 per $100 • Voter-Approval Tax Rate: $0.566353 per $100 The Tax Code requires one public meeting on the tax rate, the scheduled public hearing for the FY23 tax rate is: September 13th, 2022, at 6:30 p.m. to be held in the Council Chambers at 303 Palo Pinto Street. On the motion of Heidi Wilder, second by Matt Ticzkus, the Council voted unanimously [...]

Sources: City of Weatherford: council minutes, Aug. 9, 2022 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, April 12, 2022: 14 items; Proclamation naming April 17-23, 2022 as Volunteer Appreciation Week

Consent agenda, approved as one vote (5-0, on the motion of Jeff Robinson, second by Matt Ticzkus): Approved the minutes of the City Council meetings held March 22, 2022 and March 24, 2022. Reappointed Faye Maxwell (non-voting) to the Animal Shelter Advisory Committee; and reappointed Lance Gerry and Rick Mutina to the Building and Standards Commission; and reappointed Doreen Dromgoole, Kindra Lucia, Kathe McDonald, and Rich Zimmer to the Parks and Recreation Advisory Board; and reappointed Marty Hungate (non-voting) to the Weatherford Public Library Board; and reappointed Rick Mutina and Kwin Smith to the Zoning Board of Adjustments. Approved Ordinance O2022-06 amending the FY22 Adopted Budget. Approved a construction contract with Capko Concrete Structures, LLC for the construction of Storm Drain Improvements at the 1500 Block of East Lake Drive in the amount not to exceed $168,566.00. Approved the purchase of Micro-Surface services for various City streets via an interlocal agreement with the City of North Richland Hills from Intermountain Slurry Seal Inc. in the amount not to exceed $172,000. Approved the purchase of school zone flashers via the BuyBoard purchasing cooperative from SA-SO/ ACP International in the amount not to exceed $57,076. Adopted Ordinance O2022-07 establishing stop signs at various street locations within the City and Ordinance O2022-08 establishing a no parking zone on East Bankhead Highway. The ordinances are captioned as follows: ORDINANCE O2022-07 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEATHERFORD, TEXAS, AMENDING WEATHERFORD CODE OF ORDINANCES, TITLE X MOTOR VEHICLES AND TRAFFIC, CHAPTER 3 TRAFFIC-CONTROL DEVICES, SECTION 10-3-12 SPECIFICALLY CONTROLLED STREETS BY ADDING THERETO CERTAIN INTERSECTIONS FOR THE ENFORCEMENT OF TRAFFIC CONTROL DEVICES ON RIGHT-OF-WAYS IN THE CITY OF WEATHERFORD, TEXAS, PROVIDING FOR THE REPEAL OF ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT; AND PROVIDING A SAVINGS CLAUSE, ESTABLISHING A PENALTY. ORDINANCE O2022-08 AN ORDINANCE AMENDING TITLE X MOTOR VEHICLES AND TRAFFIC, CHAPTER 4 PARKING REGULATIONS, SECTION 10-4-21 PROHIBITED PARKING OF THE CITY CODE OF WEATHERFORD, TEXAS, BY ADDING THERETO AND DESIGNATING PORTIONS OF CERTAIN STREETS AND AVENUES WHERE THE PARKING OF VEHICLES SHALL BE PROHIBITED DURING CERTAIN PERIODS OF THE DAY; PROVIDING A PENALTY OF FINE NOT TO EXCEED $200.00; PROVIDING FOR THE REPEAL OF ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THE PROVISIONS HEREOF; PROVIDING A SAVINGS CLAUSE; AND DECLARING AN EMERGENCY. Approved hiring the consulting firm of Risa Weinberger & Associates, Inc. to develop a Regional Composting Feasibility and Implementation Plan. Authorized the City Manager to enter into a service agreement with MCCi, LLC. and a license agreement with Laserfiche for the installation, upgrade, and use of the Laserfiche document management system. Funds are currently allocated in the amount of $53,010.42 in the FY22 budget for this project. Approved Resolution R2022-12 amending the City of Weatherford Investment Policy and Strategy, which conforms to the Public Funds Investment Act, Chapter 2256, Texas Government Code and also addresses potential opportunities to expand the City's investment portfolio beyond those specifically listed in Chapter 2256, Texas Government Code.

Sources: City of Weatherford: council minutes, April 12, 2022 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Jan. 25, 2022: 13 items; public hearing and consider a request for a General Plan Amendment and Zone Change from

Consent agenda, approved as one vote (5-0, on the motion of Kevin Cleveland, second by Matt Ticzkus): Approved the minutes of the City Council meeting held January 11, 2022. Approved Ordinance O2022-01 amending the FY22 Adopted Budget. Accepted the FY22 1st Quarter Investment Report for quarter ended December 31, 2021. Approved the purchase of two 2022 Ford F250 4x4 Command Vehicles and one Ford F250 Rescue Squad from Chastang Enterprises-Houston LLC under Buy Board Contract #601-19 for a total of $128,046. Approved a construction contract with Capko Concrete Structures, LLC for the construction of the Boundary Street Bridge Repair Improvements in the amount not to exceed $451,837.00. Approved a professional services contract with Freese and Nichols, Inc for the analysis, study, and on-going monitoring of erosion risks along the Black Warrior Channel drainageway in the amount not to exceed $115,000. Authorized the City Manager to purchase computer workstations with budgeted dollars in the amount of $82,934.43 using Texas Department of Information Resources (DIR) Contract DIR- TSO-4159 and related cooperative purchasing agreements/HUBs. Adopted Resolution R2022-03 ordering the May 7, 2022 General Election for Mayor, authorizing the Mayor to execute the "Notice of General Election", and authorizing the Mayor to contract with the Parker County Elections Administrator to administer early and Election Day voting. Approved the purchase of fitness equipment for the Weatherford Public Safety Building from Team Marathon Fitness for an amount not to exceed $86,000 under Buy Board Contract #583- 19. Approved the purchase of the fleet vehicle upfitting to Dana Safety Supply Inc. through the Texas Buy Board competitive bid contract #603-20 for four 2022 Chevrolet Police Tahoe equipment packages for an amount not to exceed $91,000. Consider approval to purchase a 2022 Ram 2500 4x4 truck from Moritz Chrysler Dodge Jeep Ram for Emergency Management pursuant to a competitive bid process for an amount not to exceed $52,000. This item was removed from the Consent Agenda for separate consideration. On the motion of Heidi Wilder, second by Matt Ticzkus, the Council voted to approve this item. Motion carried 4 - 0. Council Member Jeff Robinson recused himself.

Sources: City of Weatherford: council minutes, Jan. 25, 2022 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Oct. 26, 2021: 14 items; usmc Staff Sergeant David Cox and Major Natalie Lamb presented a framed United States

Consent agenda, approved as one vote (5-0, on the motion of Kevin Cleveland, second by Jeff Robinson): Approved the minutes of the City Council meeting held October 12, 2021. Accepted the FY21 4th Quarter Investment Report for quarter ended September 30, 2021. Renewed the contract with Christian Cleaning for Janitorial Services of Municipal Buildings in the amount of $158,797.80, with options for special events and emergency cleanings set at $35.00 per hour. Authorized the City Manager to execute a development agreement pertaining to the Hudson Oaks Business Park subdivision allowing the developer to have the final plat recorded after provision of security for public paving and storm water improvements but prior to completion and acceptance of those public improvements. Approved a preliminary plat approval for Wossum Ranch, 80 residential lots plus 2 gas-well sites being 113.783 acres in the JJ Bradford Survey, Abstract No. 1931, City of Weatherford, Parker County, Texas, SBD2021-0069, subject to all requirements of the subdivision ordinance and, specifically, the following conditions: 1. A gas line on the western portion of the property that was shown on previous submittals is missing on current submittal. The gas line and any easement(s) should be shown and labeled. (Reference Weatherford Municipal Code (WMC) §11-4-5(b)). 2. The revision to the drainage easement limits on Lots 8-17, Block 3 will be reviewed under the site development permit. The information submitted proposes to modify the channel in this area. Open channels will not be permitted unless the flow will exceed the capacity of a 72" storm drain. 3. The Trailwood Drive right-of-way is required to be based on an ultimate width of 80' The ultimate right-of-way dedication will be determined upon review of the traffic impact analysis. (Reference Weatherford Municipal Code (WMC) §11-6-2(b)). 4. The City Thoroughfare Plan indicates collector roadways are needed on this property. The need for such collectors will be evaluated during review of the civil engineering plans and traffic impact analysis. 5. Per the subdivision improvement agreement, the property south of the future loop will be required to be annexed into the City prior to acceptance and approval of the final plat(s) for Phases 3 through 6. (Reference Subdivision Improvement Agreement §1(A)(c)). Authorized the City Manager to renew the support contract with Tyler Technologies for the Munis software system in the amount of $81,098.83. Authorized the City Manager to renew the support contract of Azteca Systems, LLC for the City Works system in the amount of $54,000.00. Appointed Jacob Gustainis from alternate member to the vacant regular member seat on the Building and Standards Commission. Authorized the City Manager to purchase and accept the Texas Department of Information Resources (DIR) State Bid Contract for renewal of Microsoft Enterprise Agreement licensing with budgeted dollars in the amount of $127,967.52.

Sources: City of Weatherford: council minutes, Oct. 26, 2021 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Oct. 12, 2021: 16 items; Recognize Scout Braden Vails for his Eagle Scout Project at Camp Holland

Consent agenda, approved as one vote (5-0, on the motion of Kevin Cleveland, second by Jeff Robinson): Approved the minutes of the City Council meeting held September 28, 2021. Adopted Ordinance O2021-54 amending Title V, Chapter 9, "Alcoholic Beverages" of the Code of Ordinances of the City of Weatherford by repealing in its entirety Section 5-9-3, which provided for the issuance of local permits and fees for said permits and to conform the ordinance to current applicable Texas Alcoholic Beverage Code. Authorized the City Manager to utilize funds not to exceed $150,000 for FY21-22 contractual legal services with Taylor, Olson, Adkins, Sralla & Elam, LLP (TOASE). Authorized the City Manager to execute a contract with Petty & Associates, Inc. for consulting services for the Hotel Convention Center, Annual Council Retreat Strategic Planning Project, Downtown By-Pass Alignment, TIRZ 1, TIRZ 2, and Economic Development to utilize funds not to exceed $100,000. Authorized the Transportation and Public Works Department to utilize the Water Utility Department Bid #2020-011 for annual concrete and asphalt repairs from Reytech Services, LLC not to exceed an amount of $150,000. Authorized the City Manager to execute a development agreement pertaining to the proposed Oxford at Weatherford multifamily development. Approved the purchase of an LED information board including supporting rock structure from Legacy Signs of Texas via an existing BuyBoard cooperative purchasing agreement in the amount of $57,840. Formed, on recommendation from the Weatherford Transportation Advisory Board, a Roadway Capital Improvements Advisory Committee for the Roadway Impact Fee Study. Approved the purchase of library books, audiovisual materials, material processing, Summer Reading Challenge books, and Book Club books from Ingram Library Services, LLC for a total amount not to exceed $140,633 during FY22 under Texas State Comptroller of Public Accounts contract #715-M2. Authorized the City Manager to execute a contract with Johnny Campbell Consulting for consulting services for Downtown Weatherford, Inc. and the Weatherford Economic Development Board to utilize funds not to exceed $140,000. Approved a professional engineering services contract with Kimley Horn and Associates for the design of roadway improvements on the Northwest Quadrant of Downtown in an amount not to exceed $155,500. Consider adoption of Ordinance O2021-55 amending the adopted municipal fee schedule for FY22 by the addition of a non-resident library services fee. This item was removed from the Consent Agenda for separate consideration. The following spoke:. Linda Kline, 115 Derek Drive, Hudson Oaks, spoke in opposition. David Kline, 115 Derek Drive, Hudson Oaks, spoke in opposition. It was noted that approximately 53 to 55 percent of the library’s patrons are non-city residents. It was also noted that, since 2011, the city has asked Parker County to pay a fair share of the library’s annual budget; however, to date, the county does not pay even one-fourth of the annual expenses. The county has not stepped up for the people they serve. It was suggested that all those concerned should attend Commissioner’s Court to relay their concerns. item. Motion carried 5 - 0.

Sources: City of Weatherford: council minutes, Oct. 12, 2021 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Sept. 14, 2021: 14 items; Recognize Bret Watson for being selected as the 2021-2022 State Commander for The

Hold a PUBLIC HEARING on the proposed ad valorem tax rate of $0.4581 per $100 valuation, including $0.3245 per $100 valuation for operations and maintenance and $0.1336 per $100 valuation for interest and sinking (debt service). Finance Director Dawn Brooks presented this item. No action was required or taken. Mayor Paschall opened the public hearing at 6:52 p.m. Mr. Richard Heizer, 1001 Thistle Hill Trail, thanked the Council for taking into consideration the 'no new revenue' rate and proposing a rate less than the ‘no new revenue’ rate. As there were no other speakers, Mayor Paschall closed the hearing at 6:55 p.m. No action was required or taken.

Consider and/or act upon approval of Ordinance O2021-51 adopting the City Manager's Proposed Budget for the fiscal year beginning October 1, 2021 and ending September 30, 2022. Finance Director Dawn Brooks presented this item stating that no changes have been made since this budget was originally proposed on August 10th. The FY22 City Manager’s Proposed Budget includes: • 23 separate funds • Expanded service levels • 17 departments • Excess of 120-day reserve • 315 employees • Total Revenues - $60.9M • All city programs (except utilities) • Total Expenditures - $59.3M • Balanced budget On the motion of Kevin Cleveland, second by Heidi Wilder, the Council voted to approve Ordinance O2021-51 adopting the City Manager's Proposed Budget for the fiscal year beginning October 1, 2021 and ending September 30, 2022. Motion carried 4 - 0.

Consider and/or act upon approval of Ordinance O2021-52 adopting the ad valorem tax rate of 45.81 cents per $100 of valuation for the 2021 tax year (2022 fiscal year). Finance Director Dawn Brooks presented this item as well. Heidi Wilder moved that the property tax rate be decreased by the adoption of a tax rate of 45.81 cents per $100 valuation which is effectively a 5% decrease in the tax rate and includes a rate of 32.45 cents for the operations and maintenance of the General Fund and 13.36 cents in order to service the city's debt. Second by Jeff Robinson. Motion carried 4 - 0.

Sources: City of Weatherford: council minutes, Sept. 14, 2021 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 24, 2021: 18 items; Presentation of Medal of Valor to Firefighter Dakota Stroud

Receive recommendation regarding funding outside agency requests for the City's FY22 Budget. Ms. Brooks presented this item as well. Council recommended the following: General Fund Requests: Hotel Occupancy Tax Funds: CASA $5,000 Chamber of Commerce $96,000 CAC of Parker County $5,000 Doss Heritage and Culture Center $5,000 Freedom House $5,000 Manna Storehouse $5,000 Parker County Committee on Aging $5,000 On the motion of Heidi Wilder, second by Jeff Robinson, the Council voted unanimously to approve this item as presented. Motion carried 5 - 0.

Vote to Propose the City of Weatherford Property Tax Rate for FY22. Ms. Brooks presented this item as well. Before proceeding with the required public hearing, the governing body must hold a recorded vote to propose a tax rate for FY22. The FY22 proposed budget recommends setting the City's property tax rate at $0.4581 per $100 valuation. This rate is equal to the no-new-revenue tax rate of $0.4581 per $100 valuation and less than the voter approved rate of $0.5276 per $100 valuation. A public hearing for this proposed rate will be scheduled for September 14, 2021 and a vote to adopt the rate will also be held on September 14th; as the adoption of the tax rate is required to be held within seven days of the public hearing. On the motion of Jeff Robinson, second by Kevin Cleveland, the Council voted unanimously to propose a tax rate of 45.81 cents per $100 of valuation for the fiscal year 2022 budget. Motion carried 5 - 0.

Sources: City of Weatherford: council minutes, Aug. 24, 2021 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 10, 2021: 8 items; Recognize Weatherford College's diagnostic medical sonography program for being named

Presentation of the Quarterly Financial Report for Q3 of FY21 and the City Manager's FY22 Proposed Budget Ms. Brooks presented the quarterly financial report. Council had no questions regarding this report. Ms. Brooks presented the City Manager's Proposed Budget for FY22. The proposal includes: • 23 separate funds • 17 departments • 315 employees • All city programs with the exception of utilities • A balanced budget • Expands current service levels • Exceeds 120-day reserve • Total Revenues - $60.9M • Total Expenditures - $59.3M Ms. Brooks provided the following budget schedule: • August 24 • September 14 o Vote to propose a tax rate o Public Hearing on tax rate o Public Hearing on the FY22 Budget o Adoption of FY22 Budget o Discuss grant funding requests o Adoption of tax rate These items were for informational purposes only and no action was required at this time.

Sources: City of Weatherford: council minutes, Aug. 10, 2021 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, April 27, 2021: 8 items; and/or act upon approval of Resolution R2021-09 requesting the temporary closure of U.S

Consent agenda, approved as one vote (5-0, on the motion of Heidi Wilder, second by Kevin Cleveland): Approved the minutes of the City Council meeting held April 13, 2021. Approved the final plat approval for the Hudson Oaks Business Park, 13 lots on 44.437 acres located at Westbound I-20 Frontage Road; East of CenterPoint in the City of Weatherford and Hudson Oaks, Parker County, Texas. SBD2021-0019. Authorized the City Manager to purchase body worn cameras and related equipment for the Weatherford Police Department with budgeted dollars using the Texas Department of Information Resources (DIR) contract number DIR-TSO-4163 in the amount of $171,114.30. Adopted Resolution R2021-10 amending the Economic Development Incentive Policy to reflect changes in Section III (F) Façade Improvement Program, (G) Main Street Restaurant Incentive Program, (I) Parklet Program and Section IV (A) Incentive Consideration Process. Consider a final plat for the 137 residential lot Waterford Park subdivision on 44.253 acres out of the Texas and Pacific Railway Company Survey, Abstract No. 1499 and the John McCullough Survey, Abstract No. 911, City of Weatherford, Parker County, Texas. SBD2021-0014. This item was removed from the Consent Agenda. Director of Development and Neighborhood Services Kaleb Kentner presented this item. Staff recommended approval with the following conditions, which must all be met prior to certification and filing: 1. Include the several lines that are missing from the line table on sheet 2 such as L42 and L44. 2. Provide a letter confirming all required monuments have been set by the surveyor (Reference Subdivision Ordinance 11-5-9(c)(4)). 3. Provide a copy of an executed and recorded HOA agreement for the maintenance of private infrastructure and open spaces (Reference Subdivision Ordinance 11-5-3(d)). 4. Approved civil plans including the provided flood study and traffic impact analysis and any required improvements shall be in place (Reference Weatherford Engineering Design and Construction Manual (EDCM) §3.6). Upon review of the civil plans, changes to the final plat could be required. 5. Public improvements are required to be accepted before the final plat is recorded (Reference Subdivision Ordinance 11-5-9(c)(1)). A subdivision improvement agreement and surety are required to record the plat prior to acceptance of public improvements (Reference Subdivision Ordinance 11-5-9(c)(2)). At their April 14th meeting the Planning and Zoning Commission voted (7-0) to approve the final plat subject to the aforementioned conditions which must be met prior to certification and filing of the plat. Mayor Paschall called the following speakers:. Mr. Remington Wheat of Banister Engineering was available for questions. Mark Ward, Sr., 2208 Louis Trail, president of the Bedinger Place HOA, was allowed to speak approximately ten minutes with all of the following residents in his neighborhood concurring that he would be speaking on their behalf: Mark Ward, Jr., Nathan Crowley, Dean Lockett, Bobby Baker, Keith Sanford, Kathy Gilbert, Lisa Edwards, Marilyn Reynolds, and Curren McLane. Mr. Ward gave a presentation regarding the concerns of the neighborhood. Mr. Wheat addressed some of the questions and concerns. After much discussion, on the motion of Heidi Wilder, second by Paul Paschall, the Council voted unanimously to deny this final plat on the basis of the aforementioned conditions. Motion carried 5 - 0. Council recommended that the developer meet with the Bedinger Place HOA. Additionally, if the developer chooses to reapply for the final plat, the fee will be waived. Consider award of BID #2021-012 to MHD Construction for Library's Restroom Renovation in the amount of $136,712.69, with a not to exceed amount of $158,587.69 in the event alternate proposal is needed. This item was removed from the Consent Agenda. Director of Municipal and Community Services Dustin Deel presented this item. He explained the details of the renovation and stated that accessibility requirements are driving the cost of this remodel. Council expressed concern due to only one bid having been submitted for this project and agreed that additional bids would provide a greater level of comfort in price verification. On the motion of Kevin Cleveland, second by Jeff Robinson, the Council voted unanimously to reject this bid and readvertise. Motion carried 5 - 0. Consider award of BID #2021-013 to MHD Construction for City Hall's Restroom Renovation (East) in the amount of $99,169.00. This item was removed from the Consent Agenda for the same consideration as the prior item regarding the library’s restroom. On the motion of Kevin Cleveland, second by Jeff Robinson, the Council voted unanimously to reject this bid and readvertise. Motion carried 5 - 0. Consider a request for final plat approval for the Montclaire subdivision, 89 lots totaling 23.706 acres between West Park Avenue and South Bowie Drive, situated in the B.B.B. & C. RR Company Survey, Abstract Number 145, the J.A. Yeoman Survey, Abstract Number 1692, and the J.M. Gibson Survey, Abstract Number 509, City of Weatherford, Parker County, Texas. SBD2020-0020. This item was removed from the Consent Agenda. Director of Development and Neighborhood Services Kaleb Kentner presented this item. Staff recommended approval subject to the following conditions, all of which must be met prior to certification and recording of the plat: 1. Provide a copy of an executed and recorded HOA agreement for the maintenance of common areas and screening walls. Weatherford Municipal Code 11-5-3(d). 2. Provide a signed letter from the Weatherford Post Office stating they accept the proposed location of the cluster mailboxes. Provide an exhibit showing the location of cluster mailboxes. Weatherford Municipal Code 11-5-3(e). 3. Public improvements are required to be accepted before the final plat is recorded. A subdivision improvement agreement and surety are required to record the plat prior to acceptance of public improvements. Weatherford Municipal Code 11-5-9(c)(1-2). 4. Provide a letter sealed by the surveyor confirming all required monuments have been set by the surveyor. Weatherford Municipal Code 11-5-9(d). 5. Correct the wall maintenance easement on Lot 3X, Block 1 to follow the alignment of the wall in the approved civil plans. 6. Revise the legend or references to Radius Points on the plat to use a consistent abbreviation (RP or PR). 7. Extend 10-foot utility easement across the southern portion of Lot 2X and Lot 30 and add utility easement adjacent to gas easement on Lot 1X. 8. Detention ponds shall be contained within drainage easements. 9. An access easement shall be provided across Lot 1X, Block 4. At their April 14, 2021 regular meeting, the Planning and Zoning Commission voted unanimously to approve the final plat subject to the conditions recommended by staff. Applicant’s representative Casey Stevenson of Peloton Land Solutions was available for questions. final plat with nine conditions as recommended by staff. Motion carried 5 - 0.

Sources: City of Weatherford: council minutes, April 27, 2021 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Dec. 15, 2020: 20 items; Floodplain Management City Excellence Award from the Texas Floodplain Management

Consent agenda, approved as one vote (3-0, on the motion of Heidi Wilder, second by Matt Ticzkus): Approved the minutes of the City Council meeting held November 17, 2020. Authorized the City Manager to sign a development agreement with Russel Feed & Supply, Inc. Authorized the City Manager to purchase and accept the Texas Department of Information Resources (DIR) State Bid Contract for renewal of Microsoft Enterprise Agreement licensing with budgeted dollars in the amount of $126,777.65. Authorized the City Manager to renew the support contract of Tyler Technologies Munis Enterprise Resource Planning (ERP) system in the amount of $76,518.75. Authorized the City Manager to purchase computer workstations with budgeted dollars in the amount of $115,657.33 using Texas Department of Information Resources (DIR) Contract DIR- TSO-4159 and related cooperative purchasing agreements/HUBs. Approved Director of Public Safety request for the Weatherford Fire Department to be placed on "inactive status" through the Texas Commission on Law Enforcement. Awarded fleet vehicle purchase to Caldwell Country Chevrolet through the Tarrant County Cooperative competitive bid contract #2020-174 for six 2021 Chevrolet Tahoe police package patrol vehicles for $202,674. Reappointed Robert T. Galbreaith as City of Weatherford Municipal Judge effective January 1, 2021 and expiring December 31, 2022. Approved Resolution R2020-21 accepting the North Central Texas Council of Government (NCTCOG) grant funded Regional Waste Minimization Evaluation. Adopted ordinance O2020-65 revising school speed zone times on various streets. The ordinance is captioned as follows: ORDINANCE O2020-65 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEATHERFORD, TEXAS, AMENDING TITLE 10, CHAPTER 17, SECTION 10-17-2 BY AMENDING THE SCHOOL ZONE OF SAID SECTION TO AMEND SCHOOL ZONE TIME REQUIREMENTS FOR THE DESIGNATED SCHOOL ZONES; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT; PROVIDING A SAVINGS CLAUSE; AND PENALTY. Authorized the City Manager to apply for the Texas Volkswagen Environmental Mitigation Program grant in the amount of $270,027 for the replacement of a solid waste truck in the Municipal and Community Department; and a dump truck in the Transportation and Public Works Department; and two dump trucks in the Water Department. Approved a request for final plat for the Woodland Lakes subdivision, 68 lots on 167.257 acres between Zion Hill Road and Farm to Market Road 920 in the extraterritorial jurisdiction of the City of Weatherford, Parker County, Texas. SBD2020-0055. Approved a request for final plat for the WC Weatherford Transfer Station addition, 1 lot on 14.618 acres at 3306 Old Brock Road, City of Weatherford, Parker County, Texas. SBD2020-0058. Approved a request for preliminary plat for the Haydon Creek Ranch subdivision, 49 lots on 113.459 acres adjacent to Floyd Road in the extraterritorial jurisdiction of the City of Weatherford, Parker County, Texas. SBD2020-0052.

Sources: City of Weatherford: council minutes, Dec. 15, 2020 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Sept. 22, 2020: 15 items; Update from County Judge on use of 1/2 cent sales tax

Update from County Judge on use of 1/2 cent sales tax. County Judge Pat Deen presented this update. He stated that the 1/2 cent sales tax equates to 1/5 of the County's budget. Judge Deen referred to COVID-19 and stated he could not provide a list of where the dollars have been spent other than taking care of citizens. Council requested more involvement and partnership with the City over the next year. Discussion also included road taxes. No action was required or taken.

Consider and/or act upon approval of Ordinance O2020-53 adopting the ad valorem tax rate of 48.29 cents per $100 of valuation for the 2020 tax year (2021 fiscal year). Finance Director Jessica Doss presented this item as well. Jeff Robinson moved that the property tax rate be decreased by the adoption of a tax rate of 48.29 cents per $100 valuation which is effectively a 1% decrease in the tax rate. This includes a rate of 33.43 cents for the operations and maintenance of the General Fund and 14.86 cents in order to service the city's debt. Second by Matt Ticzkus. Motion carried 4 - 0.

Sources: City of Weatherford: council minutes, Sept. 22, 2020 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Sept. 8, 2020: 11 items; public hearing and consider approval of Ordinance O2020-44 on the voluntary annexation of

Hold a PUBLIC HEARING on the proposed ad valorem tax rate of $0.4879 per $100 valuation, including $0.3393 per $100 valuation for operations and maintenance and $0.1486 per $100 valuation for interest and sinking (debt service). Finance Director Jessica Doss presented this item. The proposed ad valorem tax rate of $0.4879 per $100 valuation is the maximum rate the Council may adopt; however, the proposed budget is based upon a tax rate of $0.4829 per $100 valuation. Mayor Paschall opened the public hearing at 6:36 p.m. As there were no speakers, Mayor Paschall closed the hearing at 6:36 p.m. Hold a PUBLIC HEARING on the City Manager's Proposed FY21 Budget. Finance Director Jessica Doss presented this item as well. Mayor Paschall opened the public hearing at 6:40 p.m. As there were no speakers, Mayor Paschall closed the hearing at 6:40 p.m.

Sources: City of Weatherford: council minutes, Sept. 8, 2020 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 25, 2020: 15 items; Presentation of Environmental Project of the Year Award from the Texas Chapter of the

Receive recommendation regarding funding outside agency requests for the City’s FY21 Budget. Finance Director Jessica Doss presented this item. Each year, the City of Weatherford receives requests from local organizations for distributions from General Fund and Hotel Occupancy Tax revenue. The requests are as follows: From the General Fund: $25,000 • Parker County Committee on Aging: • CASA Hope for Children: $5,000 $5,000 o funded in FY19 for $5,000 o funded in FY20 for $5,000 o no application submitted for FY20 From the Hotel Fund: $101,000 • Children's Advocacy Center: $5,000 • Doss Heritage & Culture Center: $5,000 o funded in FY20 for $5,000 o funded in FY20 for $5,000 • Freedom House: $5,000 • Weatherford Chamber of Commerce: o funded in FY20 for $5,000 $96,000 • Manna Storehouse: $5,000 o funded in FY20 for $96,000 o funded in FY20 for $5,000 On the motion of Heidi Wilder, second by Matt Ticzkus, the Council voted unanimously to approve the aforementioned requests in the amounts as stated. Motion carried 5 - 0.

Budget work session to discuss the FY21 City Manager's proposed budget Finance Director Jessica Doss presented this item. Ms. Doss presented the following comparison of property tax rates by cities comparable in size, location, and/or amenities: It was noted that, in this comparison, only Aledo’s tax rate is less than Weatherford’s. It was also noted that Aledo has neither police nor fire departments. The current and FY21 proposed property tax rate of 48.79 cents is shown; however, the City Manager’s proposed budget is based on a proposed tax rate of 48.29 cents, a decrease of one percent. Considering two moderately priced home values of $150,000 and $175,000, the one percent decrease in property tax rates would equate to an annual savings of $7.50 for a home value of $150,000 and an annual savings of $8.75 for a home value of $175,000. Ms. Doss stated that the budget is balanced with the proposed FY21 tax rate of 48.29 cents. The City is providing quality and consistent services at a competitive value, continuing to reserve funds for capital needs, and demonstrating conservative fiscal management. The FY21 Proposed Budget is $40.3 million, which is an increase of $688K or 1.7 percent over the FY20 budget. This total includes expenses such as personnel increases, funding for the downtown project, renovations to City facilities, and economic development agreements. Included in [...]

Sources: City of Weatherford: council minutes, Aug. 25, 2020 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 11, 2020: 12 items, 1 split vote; public hearing and consider approval of Ordinance O2020-38 on the voluntary annexation of

Heidi Wilder and Matt Ticzkus voted in opposition. Vote to Propose the City of Weatherford Property Tax Rate for Fiscal Year 2021. Finance Director Jessica Doss presented this information. Heidi Wilder moved to propose a tax rate of 48.79 cents per $100 of valuation for the fiscal year 2021 budget. Motion failed for lack of a second. After discussion regarding a potential rate between 48.29 and 48.79, on the motion of Heidi Wilder, second by Kevin Cleveland, the Council voted unanimously to propose a tax rate of 48.79 cents per $100 of valuation for the fiscal year 2021 budget. Motion carried 5 - 0.

Presentation of the Quarterly Financial Report for Q3 of FY20 and the City Manager's FY21 Proposed Budget Finance Director Jessica Doss presented the third quarterly report for FY2020. No action was taken or required. Ms. Doss presented the City Manager’s FY21 Proposed Budget. She stated that this budget continues progress from previous years. The budget is balanced. It focuses on keeping service levels current while managing future risks and opportunities. The budget maintains a 120-day fund balance, maintains financial flexibility, and includes facility renovations and remodels. Major focuses include major capital projects such as the police and fire stations, and the Downtown Project. This budget encompasses $63.8 million, includes 23 different funds, 17 different departments, 316 employees, and every city program except utility-related functions. City-wide supplemental packages include: • Fleet/Equipment o 8 Police Vehicles o 3 Work Trucks • Technology o Software Maintenance o TRAKit Improvement Project • Facilities o Library Shade Pavilion o Utility Building • Contract Services o Mowing Services o Street Services • Supplies o Fleet Maintenance o Rescue Tools and Equipment o Traffic Calming Devices o Expansion of Special Events Upcoming meetings regarding the budget include: • August 25th o Budget Work Session o Grant Funding Request • September 8th o Public Hearing on Tax [...]

Sources: City of Weatherford: council minutes, Aug. 11, 2020 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Dec. 10, 2019: 16 items; Recognize David Mote, Recreation Manager of the Parks, Recreation & Special Events

Consent agenda, approved as one vote (5-0, on the motion of Kevin Cleveland, second by Heidi Wilder): Approved the minutes of the City Council meeting held November 12, 2019. Reappointed John Hinton, Rachel Pattillo, and Matt Ticzkus to the Planning and Zoning Commission; and reappointed Howard McClurkin to the Municipal Utility Board. Authorized the City Manager to purchase computer workstations with budgeted dollars in the amount of $95,513.00 using Texas Department of Information Resources (DIR) Contract DIR- TSO-4159. Adopted Ordinances O2019-56 and O2019-57 for establishing Stop and Yield signs at various street locations within the City and a speed zone change on East Lake Drive. The ordinances are captioned as follows: ORDINANCE O2019-56 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEATHERFORD, TEXAS, AMENDING WEATHERFORD CODE OF ORDINANCES, TITLE X MOTOR VEHICLES AND TRAFFIC, CHAPTER 3 TRAFFIC-CONTROL DEVICES, SECTION 10-3-12 SPECIFICALLY CONTROLLED STREETS BY ADDING THERETO CERTAIN INTERSECTIONS FOR THE ENFORCEMENT OF TRAFFIC CONTROL DEVICES ON RIGHT-OF-WAYS IN THE CITY OF WEATHERFORD, TEXAS, PROVIDING FOR THE REPEAL OF ALL ORDINANCES OR PAR.TS OF ORDINANCES IN CONFLICT, AND PROVIDING A SAVINGS CLAUSE, ESTABLISHING A PENALTY. ORDINANCE O2019-57 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEATHERFORD, TEXAS, AMENDING TITLE 10, CHAPTER 17, SECTION 10-17-2 BY MODIFYING FARM TO MARKET 730 REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT; PROVIDING A SAVINGS CLAUSE; AND PENALTY OF A FINE NOT TO EXCEED $200.00 FOR VIOLATION OF THIS ORDINANCE. Approved a professional services agreement with Catalyst Commercial, Inc. for services related to retail recruitment. Approved Resolution R2019-30 to name authorized City signers on all bank accounts at First Financial Bank. Approved Resolution R2019-31 authorizing City of Weatherford representatives to perform activities associated with the City's investment accounts at TexPool. Approved Resolution R2019-32 to name authorized City signers on all accounts at TexSTAR. Approved Ordinance O2019-58 repealing Title V, Chapter 10, regarding massage establishments, in its entirety. Authorized the City Manager to execute a professional services agreement with Brown Reynolds Watford Architects for architectural and engineering services for the City of Weatherford Public Safety building.

Sources: City of Weatherford: council minutes, Dec. 10, 2019 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Sept. 24, 2019: 14 items; Housing Study Report by Stinger Consulting Naomi Byrne of Stinger Consulting, LLC

Consider and/or act upon the first and final ratification of the property tax revenue increase reflected in the Proposed FY20 Weatherford Municipal Annual Budget Ms. Doss presented this item as well. Kevin Cleveland moved to approve that the FY20 Proposed Budget, with a tax rate of $.04879 per $100 valuation, will raise more total property taxes than last year's budget by $742,970, or 6.2%. Of that amount, $287,364 is tax revenue to be raised from new property added to the tax roll this year. Second by Curtis Tucker. Motion carried 5 - 0.

Consider and/or act upon approval of Ordinance O2019-49 adopting the proposed ad valorem tax rate of 48.79 cents per $100 of valuation for the 2019 tax year (2020 fiscal year). Ms. Doss presented this item as well. Kevin Cleveland moved to approve that the property tax rate be increased by the adoption of a tax rate of 48.79 cents per $100 valuation which is effectively a 4.3% increase in the tax rate. This includes a rate of 33.93 cents for the operations and maintenance of the General Fund and 14.86 cents in order to service the City's debt. Second by Heidi Wilder. Motion carried 5 - 0.

Report regarding new summer programs and the Cherry Park Pool. Director of Parks, Recreation and Special Events Shannon Goodman presented this report alongside Assistant Director Jaycob Kirkpatrick and Recreation Manager David Mote. They spoke about the quality of Weatherford’s recreation projects, the 2019 pool rentals and learn to swim registrations, double-header softball leagues, facility rentals, all-day and half-day summer camps. The Parks Department served 330 children through summer camps this year. In closing, Mr. Mote provided the following budget numbers: FY18 Goal: $233k Total Revenue: $204k Cost Recovery: 87% FY19 Goal: $232k Total Revenue: $297k Cost Recovery: 128%

Sources: City of Weatherford: council minutes, Sept. 24, 2019 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 27, 2019: 12 items; Proclamation naming September 2019 as Suicide Prevention Month in Weatherford

Hold a PUBLIC HEARING on the proposed ad valorem tax rate of $0.49 per $100 valuation, including $0.3414 per $100 value for operations and $0.1486 for interest and sinking (debt service.) Finance Director Kyle Lester presented this item. On August 13th, the City Council voted to propose a tax rate for FY20 of $0.49 per $100 valuation, including $0.3414 per $100 value for operations and $0.1486 for interest and sinking (debt service). The City Manager's proposed budget is based on a tax rate of $0.4879; however, the City Council has allowed for the possibility of a higher rate, should that be deemed necessary. No action is required at this time; the second and final public hearing on the tax rate for fiscal year 2020 will be held on September 10, 2019. Mayor Paschall opened the public hearing at 6:42 p.m. As there were no speakers, Mayor Paschall closed the public hearing at 6:42 p.m.

Sources: City of Weatherford: council minutes, Aug. 27, 2019 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 13, 2019: 13 items; Budget Work Session City Manager Sharon Hayes stated this is the first official budget

Budget Work Session City Manager Sharon Hayes stated this is the first official budget session of this season. Staff have been working on the budget since March. She noted that Weatherford’s tax rate compares favorably with other full-service cities across the county and state. Finance Director Kyle Lester spoke about the services offered by the City of Weatherford including: • Comprehensive protection of lives and property o Access to round-the-clock public safety services o Planning, permitting and code processes to keep buildings safe and aesthetically pleasing • Premier leisure options o Over 90,000 library holdings o Over 800 acres of park space • Maintenance of all City streets • A litany of public services with the singular goal to inspire every person, family and organization to achieve their highest potential right here in Weatherford...building a strong community. Weatherford continues to provide these services at a tax rate which is lower than the average rate of the more than 200 north Texas cities in 13 counties. This is possible due to Weatherford’s diverse revenue stream and strong fiscal management. This budget continues the forward progress from previous years. • Budget is balanced • Focus on keeping service levels current while managing future risks and opportunities • Maintains 120-day fund balance • Financial flexibility The major focuses of this budget [...]

Vote to Propose the City of Weatherford Property Tax Rate for Fiscal Year 2020. Finance Director Kyle Lester presented this item. Before proceeding with the required public hearings, the governing body must hold a recorded vote to propose a specific tax rate. The only requirement is that an exact tax rate be proposed and voted on by the City Council. This vote does not obligate the City Council to approve the tax rate that is proposed. It does, however, functionally set a cap on the rate that can ultimately be adopted. Council cannot adopt a rate higher than the proposed rate, but it can adopt a rate below the proposed rate. Public hearings will be held on August 27 and September 10, and future budget work sessions will provide opportunities to discuss and propose a final rate. This vote is required by state law in order to move forward with the budgeting process. The rate Council proposes today represents the highest allowable rate that Council may ultimately pass for FY20. As this vote establishes an effective ceiling on the potential tax rate for FY20, staff recommends Council votes to propose the highest rate they would consider for the upcoming fiscal year. Mr. Lester explained the steps for compliance with the truth in taxation law. He also explained the effective rate and the rollback rate. The Parker County Appraisal District determined that overall values increased [...]

Sources: City of Weatherford: council minutes, Aug. 13, 2019 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, July 23, 2019: 7 items; Recognize Bryant Huggins for academic achievements

Receive financial report for the 3rd quarter of FY19 Finance Director Kyle Lester presented this item. Through June, the General Fund has collected 76% of budgeted revenue and spent 70% of budgeted expenditures, leaving a surplus of $1.2M. Interest earnings have fared significantly better in recent years. Comptroller reports indicate that state and City allocations through May are up 7.9% from last year, most of which is from current collections. On the expenditure side, the City is on target having spent approximately 70% of the annual budget. The Solid Waste Fund has a deficit as of June, with 76% of revenues received and 72% of expenditures spent. Internal restructuring has driven this deficit. Staff will be adjusting the administrative services transfer, which should make this fund whole before year-end. The hotel motel fund has a surplus of $184,000 through the second quarter which is driven by higher Hotel Occupancy Tax (HOT) collections. This marks a large turnaround in hotel tax receipts since 2015. Staff will always be cautious with this revenue since it is completely dependent upon tourism; however, it is clear that this surplus has reach a new level. The City Manager’s Office and budget staff have held meetings with each department to review base budgets and funding requests in detail. The proposal will be presented to the Council on August 13th. The FY20 Budget [...]

Sources: City of Weatherford: council minutes, July 23, 2019 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, April 23, 2019: 12 items; public hearing and consider approval of Ordinance #O2019-18 for a zoning district change

Consent agenda, approved as one vote (5-0, on the motion of Mayor Pro Tem Jeff Robinson, second by Curtis Tucker): Approved the minutes of the City Council meeting held April 9, 2019. Approved Ordinance O2019-14 amending the FY19 Adopted General City Budget. Approved Ordinance O2019-13 closing a portion of South Denton Street in the J. A. Yeoman Survey, Abstract 1693 and authorizing the mayor execute Quit-Claim deeds to the adjacent property owners. Approved Ordinance O2019-21 amending Title V Business Regulations, Chapter 8 Private Commercial Garbage and Recyclables Services, Section 5-8-6 (b) of the Official Code of the City of Weatherford by requiring additional information to be collected from commercial haulers. Approved Ordinance O2019-22 moving Chapter 2 "Animal Control" of Title VI "Police Regulations" of the Official Code of the City of Weatherford into a new Title XIV entitled "Animal Control". Authorized the City Manager to purchase computer workstations with budgeted dollars in the amount of $84,826.70 using Texas Department of Information Resources (DIR) Contract DIR- TSO-4159.

Sources: City of Weatherford: council minutes, April 23, 2019 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, March 26, 2019: 15 items; Presentation of City's tourism video

Consider and/or act upon awarding Request for Proposal (RFP) # 2018-019 to Zuercher Technologies for a Computer-Aided Dispatch (CAD) and Records Management Software System (RMS). Police Chief Lance Arnold presented this item. The RFP was released on April 20, 2018 and was advertised in the newspaper of record for two consecutive weeks on April 21, 2018 and April 28, 2018. Six proposals were submitted; they were opened on May 30, 2018. The proposals were reviewed and evaluated by a multi-disciplinary city evaluation committee to determine the respondents’ ability to meet the 3,390 total functional and technical requirements deemed critical or desired by city staff. The evaluation criteria included functionality, technical capabilities, approach, vendor experience, and proposed staff experience. A vendor short list was identified, and those vendors conducted on-site scripted demonstrations in August 2018. The evaluation committee conducted reference checks and Zuercher Technologies LLC was selected as the preferred vendor. The project will be funded by a grant from the Office of the Governor, Public Safety Office, Criminal Justice Division for the Texas Conversion to the National Incident-Based Reporting System Program for $505,818 and not to exceed $145,684 from the General Fund. On the motion of Heidi Wilder, second by Kevin Cleveland, the Council voted unanimously to approve [...]

Consider authorizing the City Manager to execute a professional services agreement with BerryDunn and Associates for services related to the implementation of the Computer-Aided Dispatch (CAD) and Records Management Software System (RMS). Police Chief Lance Arnold presented this item. This professional services agreement will engage BerryDunn and Associates to the lead the implementation of the Zuercher Technologies CAD, RMS and Mobile. For the past year, BerryDunn and Associates has assisted the city in developing a request for proposal (RFP) and selecting a replacement for the current CAD/RMS system. Utilizing the services and experience of BerryDunn and Associates will help the city achieve full project implementation and success. This project will be funded by a grant provided by the Office of the Governor, Public Safety Office, Criminal Justice Division for the Texas Conversion to the National Incident-Based Reporting System Program in the amount of $225,000 and not to exceed $90,090 from the General Fund. On the motion of Heidi Wilder, second by Jeff Robinson, the Council voted unanimously to approve this item. Motion carried 5 - 0.

Sources: City of Weatherford: council minutes, March 26, 2019 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Feb. 12, 2019: 18 items; Presentation of City's Economic Development video

Receive quarterly financial report and consider and/or act upon approval of Ordinance O2019-03 amending the FY19 Adopted General City Budget. Finance Director Kyle Lester presented this item. He stated that the city closed the fiscal year by decreasing the fund balance by only $306k. Revenues were over projections by $761k and expenditures were under by more than one million, which totals a $1.8m increase over staff’s projections. General Fund departments have $846k that will need to be rolled over into this fiscal year. The gain over FY18 plus rollovers totals $731,971. Roll-over items include: 1. After the first quarter of each year, city staff takes an inventory of all items that were budgeted for the previous fiscal year, but unable to be spent. These items are subsequently added to the current year’s budget in order to complete the originally planned projects, with priority given for projects with active purchase orders. For FY18, these items total approximately $853,000. A brief synopsis of these items are as follows: a. The largest single category for our rollover items is facilities maintenance. We have several projects that were initiated in FY18 and will be completed in FY19: i. Old City Hall Remodel - $122,728 ii. Police Department Auto Gate - $84,000 iii. Cherry Park Community Center rehab - $17,120 iv. Restore Dragon Fountain (Chandor Gardens) - $6,800 b. Capital [...]

Sources: City of Weatherford: council minutes, Feb. 12, 2019 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Nov. 27, 2018: 22 items; public hearing and consider approval of ordinance 938-2018-53 for a zoning district

Consider and/or act upon awarding Request For Proposal (RFP) # 2018-009 to Tyler Technologies Munis for an Enterprise Resource Planning (ERP) Software System. Troy Garvin, Director of Technology Services, provided a recap and update on the status of the ERP selection. Staff recommended awarding RFP #2018-009 to Tyler Technologies Munis. Mr. Garvin introduced Seth Hedstrom with BerryDunn. ERP is an industry term for a modular financial software package. Mr. Hedstrom gave an overview of the project approach and the work performed thus far. This was a collaborative process involving approximately 40 City staff members. Mr. Hedstrom stated the following challenges and areas of improvement were discovered during the process: 1. There is duplicate entry into multiple systems throughout the City 2. There is a lack of integration between Incode and other systems used in the City. 3. There are many paper-based processes throughout the City. 4. Several shadow systems are in use due to a reported lack of information accessible within the system. Proposed modules include Tyler Technologies Munis and ExecuTime software products for the following uses: • Financial Functionality (e.g. budgeting, purchasing) • Human Capital Management (e.g. payroll, employee records) • Utility Billing (e.g. citizen self service, incident management, GIS integration) • Time and Attendance The implementation [...]

Sources: City of Weatherford: council minutes, Nov. 27, 2018 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Oct. 9, 2018: 12 items; Proclamation naming October 28 - November 4, 2018 as Week of Prayer for Weatherford and

Discuss and consider authorizing the City Manager to execute a Memorandum of Understanding (MOU) to establish area of responsibility between the City of Weatherford and Weatherford College for the construction of a roundabout at the intersection of College Park Drive and Martin Drive. Transportation and Public Works Director Manny Palacios presented this item. He provided background information about roundabouts and their advantages. Mr. Palacios stated that the City's first true roundabout was completed in the summer of 2016 at the intersection of Charles Street and Mockingbird Lane. The roundabout replaced a three-way intersection that caused traffic to queue at the stop signs. The roundabout has addressed this queuing problem and traffic now moves freely. The City received an award for the roundabout in 2017. Staff is working to identify additional intersections that would benefit from the installation of a roundabout. The intersection of College Park Drive and Martin Drive is at the main entrance of Weatherford College. Staff has been in discussion with Weatherford College for several months. On August 13, 2018, the Weatherford College Board was briefed on the proposal and agreed to a Memorandum of Understanding (MOU). The MOU delineates the responsibilities of each party. The FY 2019 budget includes funds to construct the infrastructure and Weatherford College agrees to [...]

Discuss and consider allowing the City Manager to execute an interlocal agreement with Parker County to provide library services for Parker County residents. Director of Library Services Chris Accardo presented this item. He stated that Parker County contracts annually with the Weatherford Public Library to provide library services to Parker County citizens residing outside the Weatherford city limits. In February 2018, a letter was sent to the County Judge and the Parker County Commissioner’s Court requesting an increase in funding. On June 29th, Mr. Accardo along with Councilwoman Wilder, gave a budget presentation to the Commissioner’s Court. All libraries in Parker County attended, and other organizations that the County funds were also present. At the Commissioner’s Court meeting on August 21st, motions were made to increase funding for the Azle and Weatherford libraries. Both motions failed by votes of 2 - 3. Ms. Wilder suggested keeping open communication about the services all the libraries offer and provide to the county citizens, as well our own citizens. Services provided are the same for everyone, regardless of residency. For services provided, Parker County will pay the Weatherford Public Library the sum of $45,100 for the 2018-2019 fiscal year. Councilman Robinson agreed with the renewal of this contract for this year but asked that it be just this once and that [...]

Sources: City of Weatherford: council minutes, Oct. 9, 2018 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Sept. 25, 2018: 17 items; public hearing and consider a request for a zoning district change to allow an AG

Discuss and consider the City Council holiday meeting schedule for November and December 2018. After discussion, the Council agreed to meet on the second and fourth Tuesdays in November and to meet only once in December on the 11th. Consider and/or act upon approval of Ordinance 926-2018-41 adopting the City Manager’s Proposed Budget as amended by the City Council for the fiscal year beginning October 1, 2018 and ending September 30, 2019. Finance Director Kyle Lester presented this item. He stated that this item is for the adoption of the FY19 budget. The budget was proposed August 14th. A Work Session was held August 28th and the required public hearings were held on August 28th and September 11th. The FY19 budget includes $57.3m over 22 different funds, 35 departments, and includes every City program, except utilities-related functions. Staff requests the Council adopt the budget as presented on August 14th with the following changes which were discussed previously: • Addition of $250k in property tax to capital plans • Addition of new vehicle for Building Inspector - $25k • Addition of Outside Agency Grants o General Fund - $20k o Hotel/Motel Fund - $5k Mr. Lester presented the following General Fund Overview, including changes that had been discussed previously: Council discussed the proposed tax rate. City Manager Sharon Hayes stated that the proposed rate equates to [...]

Consider and/or act upon the first and final ratification of the property tax revenue increase reflected in the Proposed FY19 Weatherford Municipal Annual Budget Mr. Lester presented this item as well. The tax rate discussed, 48.99, was no change in the rate from last year; however, that rate is above the effective rate. Mr. Lester stated that, by state law, Council must first ratify the tax rate increase that is reflected in the budget that has been passed. He noted that this is not the formal adoption of the tax rate but it is a recognition that the rate reflected in the proposed budget would result in a tax increase. Heidi Wilder moved to approve the FY19 Proposed Budget, with a tax rate of $0.4899 per $100 valuation, which will raise more total property taxes than last year’s budget by $535,856, or 5%, and of that amount, $226,803 is tax revenue to be raised from new property added to the tax roll this year. Curtis Tucker seconded the motion. Motion carried 4 - 1.

Jeff Robinson voted in opposition. Consider and/or act upon approval of Ordinance 927-2018-42 adopting the proposed ad valorem tax rate of 48.99 cents per $100 of valuation for the 2018 tax year (2019 fiscal year). Mr. Lester presented this item as well. He stated that the proposed budget was balanced on a tax rate of .4899 which is the same tax rate that the City has in the current fiscal year. Mr. Lester identified additional rates as follows: Mr. Lester stated that the required public hearings were held. Councilwoman Wilder moved that the property tax rate be increased by the adoption of a tax rate of 48.99 cents per $100 valuation which is effectively a 2.3% increase in the tax rate. This includes a rate of 33.43 cents for the operations and maintenance of the General Fund and 15.55 cents in order to service the City's debt. Councilman Tucker seconded the motion. Councilman Cleveland stated that he does not wish to go down to the rollback rate, but that he would like movement in a downward direction. Ms. Wilder stated that the budget is balanced based on this rate and that this rate increases approximately $1.25 per month per average household, but in turn will save a lot of money in interest if the City issues debt for future capital projects. After further discussion, Mayor Swancy called for a vote. Ms. Wilder’s motion carried by a vote of 3 - 2. Councilmembers Robinson [...]

Staff report regarding Tract B, Clear Lake Country, Phase II. City Manager Sharon Hayes stated that at the last meeting staff was asked to develop a plan or projection to create a park/bird watching station at the intersection of Clear Lake Road and Lake Forest Drive. The Park Master Plan sets the minimum park size at five acres and this site is much less than that. It is currently being maintained as a green space and we can continue to do that. If Council chooses to continue to maintain this site, staff proposes the following improvements: • Install signage to indicate that it is public property • Designate a parking area and block off the ability to drive past the parking area. • Consider installation of an aeration system to improve water quality Staff will continue to maintain the site at the current level. The estimated cost to add the features listed above is not to exceed $50k. Funding for these improvements are not included in the parks department’s proposed budget and would require an amendment. Council consensus was that the property should remain a greenspace. Discussion included possibly phasing in the improvements so that a budget amendment would not be necessary. Additional speakers included: • Zan Prince, 2200 Lake Country Drive, stated that the greenspace is great as long as it is maintained and policed. She stated that some people access private property from [...]

Sources: City of Weatherford: council minutes, Sept. 25, 2018 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Sept. 11, 2018: 10 items; Proclamation naming September 17-23, 2018 as Constitution Week

Hold a PUBLIC HEARING on the proposed ad valorem tax rate of $0.50 per $100 valuation, including $0.3445 per $100 value for operations and $0.1555 for interest and sinking (debt service.) Mayor Swancy opened the public hearing at 6:43 p.m. As there were no speakers, Mayor Swancy closed the public hearing at 6:43 p.m. Hold a PUBLIC HEARING on the City Manager's Proposed FY19 Budget. Mayor Swancy opened the public hearing at 6:44 p.m. As there were no speakers, Mayor Swancy closed the hearing at 6:44 p.m.

Receive recommendation from Council regarding funding outside agency requests for the City's FY19 Budget Finance Director Kyle Lester stated that each year, the City of Weatherford receives requests from local organizations for distributions from General Fund and Hotel Occupancy Tax revenue. Staff facilitates this request process and provides the applications to the City Council, who funds the requests at their discretion. Council must determine which organizations, and to what extent, they would like the City to support financially for FY18/19. The requests are as follows: General Fund: $20,000 • Casa-Hope for Children: $5,000 (funded in FY18 at $5,000) • Freedom House: $5,000 (funded in FY18 at $5,000) • Manna Storehouse: $5,000 (funded in FY18 at $5,000) • Parker County Committee on Aging: $5,000 (funded in FY18 at $5,000) Hotel Fund: $101,000 • Weatherford Chamber of Commerce: $96,000 (funded in FY18 at $96,000) • Doss Heritage & Cultural Center: $5,000 (funded in FY18 at $20,000) After discussion, Mr. Lester stated that the aforementioned amounts will be included in the budget for final adoption.

Sources: City of Weatherford: council minutes, Sept. 11, 2018 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 28, 2018: 6 items; public hearing and consider approval of Ordinance #918-2018-33 for a zoning district

Hold a PUBLIC HEARING on the proposed ad valorem tax rate of $0.50 ner S100 valuation, including $0.3445 per S100 value for operations and $0.1555 for interest and sinking (debt service.) Finance Director Kyle Lester presented this item. Mayor Swancy opened the public hearing at 6:40 p.m. As there were no speakers, Mayor Swancy closed the public hearing at 6:40 p.m. No action was required or taken at this time.

Budget Work Session City Manager Sharon Hayes briefly reviewed the council-manager form of government and staffs responsibility versus council responsibility regarding the budget. Council sets the priorities and the tax rates while the City Manager brings forward the budget proposal. Ms. Hayes stated the process starts in April each year. All departments meet with the budget team which includes the City Manager's Office and the Budget Office. The team reviews all requests based on needs and Council priorities. This year, departments submitted $9.7m in requests. Of those requests, $7.2m were one-time/non-recurring requests and the remaining $2.5m were ongoing/recurring expenditures. Total revenue available is only $2.8m. Approximately $2.2m was recurring and only approximately $300k was non-recurring. Ms. Hayes stated that the budget team attempts to make sure that each department’s needs are accommodated, while still paring down the requests, over and over, until the team feels the budget is ready to present to the Council. Finance Director Kyle Lester presented this item. He provided the following summary depicting a modification based upon staffs recommended tax rate and the Council-proposed tax rate: Mi-. Lester stated that the effective rate pulls the budget down by $250k ongoing, while the proposed rate would add approximately $230,000 to the budget. During the previous [...]

Sources: City of Weatherford: council minutes, Aug. 28, 2018 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, April 10, 2018: 11 items; Proclamation for National Volunteer Week recognizing the volunteers that assist the

Consent agenda, approved as one vote (5-0, on the motion of Kevin Cleveland, second by Heidi Wilder): Approved the minutes of the City Council meeting held March 27, 2018. Approved Resolution R2018-10 authorizing the Weatherford Police Department to apply for grant funding offered by the Office of the Governor, Criminal Justice Division, for a Records Management System (RMS). Accepted the Single Audit Report for the fiscal year ended September 30, 2017, as presented by Pattillo, Brown & Hill, L.L.P., Certified Public Accountants. Authorized the City Manager to enter into a lease agreement with Ricoh USA, Inc. through which the City can obtain multi-function printers (Print/Copy/Fax/Scan) with budgeted dollars. Consider approval of Ordinance 896-2018-11 amending the FY18 Adopted General City Budget. This item was removed from the Consent Agenda for separate consideration. Kyle Lester, Assistant Director of Finance, presented this item. Mr. Lester stated that this amendment can be split into three categories. The first category is the remainder of items that were discussed in conjunction with the January budget amendment and includes items that were flagged for approval since the City had sufficient dollars at the end of last fiscal year. Those items amount to $166,349. The second category is grant funding for the police department. The third category is interdepartmental transfers to utilize a portion of the dedicated $500k property tax receipts for capital items which is proposed for facilities maintenance projects. Councilman Cleveland stated that he thought of the $500k that was set aside for capital projects as more of a big-picture expense such as land acquisition for a police department or some other large capital expense. He stated the proposed items are more maintenance than capital and that maintenance items should be covered in the day-to-day budget, not capital. Mr. Lester stated that the lines can sometimes seem blurred between what is capital and what is maintenance; given the life of the projects under consideration, staff considers them to be more on the capital side. Mr. Lester stated that his office recently completed the second quarter revenue projections and he fully believes that a significant amount of sales tax dollars will come in, far over budget. Staff could have asked the Council to obligate some of the excesses that have been seen to date. Instead, in staff’s estimation, these items were capital in nature; therefore, staff asked to obligate capital dollars that had been set aside. At the end of the year, when the City receives the sales tax excess of which staff is virtually certain, then staff can fully replenish the dollars for these capital projects, which total $378,000. At the end of the year, both the capital fund and the sales tax dollars should remain essentially whole. Mr. Cleveland considered that some of the projects may not be able to wait until the dollars are in hand, though personally, he would rather wait until the dollars are in hand and also not transfer dollars from the $500k. One project that might not be able to wait is the Old City Hall renovation. Councilwoman Wilder and Councilman Fleeger agreed the proposed capital projects were contrary to what they considered the $500k would be used for. Mr. Lester stated that the City is ahead of budget trajectory on sales tax dollars by approximately one-half million, or more. Mr. Fleeger asked the Council to articulate more clearly how the capital dollars are to be utilized. He suggested clearly articulating that the capital fund is for long-term projects such as acquisition of land, buildings, and etcetera. City Manager Sharon Hayes stated these are larger capital projects than what are normally handled out of departmental budgets. Financing is available with or without these funds. Ms. Hayes mentioned the only new item on this list is the security fencing for the police department. Mayor Pro Tem Robinson agreed that if these items could be funded with sales tax overage, then that is the better route. Mr. Lester stated staff had budgeted for $12.6m in sales tax and projections right now are at the low end of $13.6m and pushing $14m at this point. Mr. Lester stated that the use of sales tax overage would be an effective way to meet these goals. this item with recommended changes using sales tax dollars. Motion carried 5 - 0. The ordinance was captioned as follows: ORDINANCE NO. 896-2018-11 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEATHERFORD, TEXAS, ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2018, AND MAKING APPROPRIATIONS FOR THE SEVERAL DEPARTMENTS FOR SAID YEAR IN ACCORDANCE WITH THE CHARTER AND ORDINANCES OF THE CITY OF WEATHERFORD, TEXAS AND THE LAWS OF THE STATE OF TEXAS; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT; AND PROVIDING A SAVINGS CLAUSE. Consider award of bid #2018-014 to Joe R. Jones Construction in the amount of $313,000 for the Old City Hall Renovation. This item was removed from the Consent Agenda for separate consideration. It was discussed in conjunction with the budget amendment item. On the motion of Kevin Cleveland, second by Heidi Wilder, the Council voted unanimously to approve this item. Motion carried 5 - 0. Mr. Lester stated he would make sure that the use of the capital dollars are clearly defined as staff enters into the budget process for the upcoming fiscal year.

Sources: City of Weatherford: council minutes, April 10, 2018 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Feb. 13, 2018: 12 items; Presentation from Doss Heritage and Culture Center regarding the relocation of the log

Consent agenda, approved as one vote (5-0, on the motion of Jeff Robinson, second by Heidi Wilder): Approved the minutes of the City Council meeting held January 23, 2018. Accepted the Weatherford Police Department Annual Contact Report for 2017. Approved an Interlocal Agreement with the City of Fort Worth to acquire permission to add the City of Fort Worth's interoperable radio channels to the City of Weatherford's radio channel list. Reappointed the following: Lindsey Hester to his first full term on the Municipal Utility Board (MUB) effective 12/31/17; Bill Cantrell to his first full term on the Building and Standards Commission (BAS) effective 1/31/18; Kwin Smith to his first full term on the Zoning Board of Adjustments (ZBA) effective 1/31/18; Kathy Lyon to her second term on the Animal Shelter Advisory Committee (ASAC) effective 2/27/18; Faye Maxwell to her first full term on the ASAC effective 2/27/18; Curtis Tucker to his second term on the Historic Preservation Commission (HPC) effective 3/20/18; Allen Beadel, Jeff Brazzell, and Debbie Browder to additional terms (no limits) on the Weatherford Housing Authority effective 05/01/18; Lexie Lee to her first full term on the Parks and Recreation Advisory Board (PARD) effective 5/31/18; Trey Woodard to his second full term on the PARD effective 5/31/18; Rich Zimmer to his first full term on the PARD effective 5/31/18. Appointed the following: Rachel Pattillo to the vacant seat on the Planning and Zoning Commission (PZC), effective immediately; Liza Walters from alternate member to regular member on the BAS effective immediately; and Lexie Lee to the vacant regular member seat on the ZBA effective immediately. Approve the City of Weatherford Investment Policy and Strategy. Approved the purchase of Micro-surfacing for various city streets from Intermountain Slurry Seal Inc. through the current Cooperative Purchasing Agreement between the City of Weatherford and the City of North Richland Hills. Consider approval of a two-year agreement for budget software as a service for the Finance Department from OpenGov, Inc. not to exceed a total cost of $96,010. This item was removed from the Consent Agenda for separate consideration. Assistant Director of Finance Kyle Lester presented this item. He stated that the City does not currently have budget software which makes succession planning difficult. Software would make the process much more efficient and reduce potential errors. Mr. Lester stated he is seeking a two-year agreement because that would carry the City up to the point of an overall ERP (enterprise resource planning) software. Mr. Lester stated that the budget software will integrate with the current accounting system and that it is driven by GL data. All of the datamining will be on actual audited numbers. Mr. Lester stated he was uncertain if the software will perform all calculations automatically, but the software will make it easier for staff to work with the calculations. On the motion of Heidi Wilder, second by Kevin Cleveland, the Council voted unanimously to approve this item. Motion carried 5 - 0.

Sources: City of Weatherford: council minutes, Feb. 13, 2018 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Jan. 23, 2018: 19 items, 2 split votes; public hearing and consider approval of ordinance 888-2018-03, a request for a zoning

Receive Quarterly Financial Report and discuss and consider approval of Ordinance 891-2018-06 for Budget Amendments for fiscal year 2018. Kyle Lester, Assistant Director of Finance, presented this item. After the first quarter of each year, City staff takes an inventory of all items that were budgeted for the previous fiscal year, but were unable to be spent. These items are subsequently added to the current year’s budget in order to complete the originally planned projects, with priority given for projects with active purchase orders. For FY18, these items total $1,495,963. A brief synopsis of these roll-over items are as follows: a. $500k originally budgeted for land purchase in FY17. This item will be rolled into non-departmental and transferred into the General Capital Projects fund for use on the City’s Capital Improvement Plan (CIP). b. $300k for potential economic development agreement payments. As of the end of the fiscal year, $150k remained unspent. Staff would like to add that to the FY18 budget for potential economic development payments. After this year, any amount left over will be designated as a reserve for future payments. c. Fees for Public Works services paid for through development revenues received in previous years: $198,310 d. Facilities Maintenance projects (primarily the Old City Hall remodel): $167,000 e. Consulting Services for a Public Works [...]

Sources: City of Weatherford: council minutes, Jan. 23, 2018 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Nov. 14, 2017: 16 items; Estate gift awarded to Weatherford Parker County Animal Shelter's Giving Second Chances

Estate gift awarded to Weatherford Parker County Animal Shelter's Giving Second Chances Capital Campaign. Dustin Deel, Director of Municipal and Community Services presented this item. Mr. Deel stated that the Weatherford/Parker County Animal Shelter's Giving Second Chances Capital Campaign has received a generous gift and introduced former City Manager Jerry Blaisdell. Mr. Blaisdell spoke about a husband and wife with whom he was acquainted, and which wished to remain anonymous. Both donors passed away within the last two years and Mr. Blaisdell was named their trustee. Mr. Blaisdell's acquaintances had a love for animals and, having no children, left a very generous estate gift to the Weatherford/Parker County Animal Shelter. Mr. Blaisdell presented a check to Mr. Deel in the amount of $429,708.72 with the following stipulations: 1) the gift is to be used for the direct care, comfort, and welfare of the animals; 2) the gift is not to be used for administration, vehicles, salaries, reducing the budget, or supplanting the budget. Once the gift has been expended, a final report must be given to the trust.

Consent agenda, approved as one vote (4-0, on the motion of Kevin Cleveland, second by Heidi Wilder): Approved the minutes of the City Council meetings held October 17, 2017 and October 24, 2017. Approved Resolution R2017-38 setting two public hearings on the voluntary annexation of approximately 2.23 acres tract of land, located at 2909 East Bankhead Drive, situated in the L.P. Duncan Survey, Abstract No. 391 and the W. M. Cozart Survey, Abstract No. 245, Parker County, Texas, and being a portion of a called 5 acre tract of land described in the Contract of Sale and Purchase as recorded in Volume 1878, Page 1449, Real Records, Parker County, Texas. Approved the Continuation of Coverage (COC) administrative agreement with TML Intergovernmental Employee Benefits Pool. Approved Ordinance 876-2017-60 amending the FY17 Adopted General City Budget. Approved Resolution R2017-37 casting the City's votes for John Hinton and Paul Paschall for the Parker County Appraisal District Board of Directors (PCAD). Authorized the City Manager to purchase and accept the Texas Department of Information Resources (DIR) State Bid Contract for renewal of Microsoft Enterprise Agreement licensing with budgeted dollars in the amount of $108,503.14. Quarterly investment report and cash forecast. Brad Burnett, Assistant City Manager, presented this report via a pre-recorded video. On the motion of Heidi Wilder, second by Kevin Cleveland, the Council voted to accept the quarterly investment report.

Sources: City of Weatherford: council minutes, Nov. 14, 2017 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Oct. 24, 2017: 18 items; Proclamation naming November 3, 2017 as Texas Arbor Day

Consent agenda, approved as one vote (5-0, on the motion of Jeff Robinson, second by Heidi Wilder): Approved the minutes of the City Council meeting held October 10, 2017. Allowed purchases of 322 Motorola APX radios, 4 MCC7500 dispatch consoles, 16 WAVE Mobile Communicators Licenses, and 1, 700 MHz 6 channel RF site for a total cost of $3.2 Million. Authorized the City Manager to execute a lease contract with Motorola Solutions for the purchase of radio equipment. Authorized the City Manager to renew a support contract for Tyler Technologies financial management suite. Approved the continuation of an agreement with Dr. S. Kent Glenn, DVM to provide veterinary services for the Weatherford/Parker County Animal Shelter (WPCAS). Authorized the City Manager to purchase servers with budgeted dollars not to exceed $53,500 using a Texas Department of Information Resources (DIR) Contract.

Give staff final direction on FY18 Outside Agency funding. Kyle Lester, Assistant Director of Finance, presented this item. Council discussed the following requests at previous budget meetings: • General Fund: $20,000 o Casa-Hope for Children: $5,000 o Freedom House: $5,000 o Manna Storehouse: $5,000 o Parker County Committee on Aging: $5,000 • Hotel Fund: $20,000 o Doss Heritage & Cultural Center: $20,000 After discussion on the Doss Heritage & Cultural Center request on September 26, the agency has agreed to reallocate their proposal so that no Weatherford funds are requested to pay for advertising. All Weatherford dollars granted will be utilized on direct program expenses. On the motion of Dale Fleeger, second by Kevin Cleveland, the Council voted unanimously to approve these requests. Motion carried 5 - 0.

Chris Accardo, Director of Library Services, presented this item. Parker County contributes $45,100 to the City to provide library services for Parker County residents that live outside the Weatherford City limits. Having discussed this matter in work session on October 17, 2017, on the motion of Heidi Wilder, second by Dale Fleeger, the Council voted unanimously to approve this request with the understanding that the City needs to have further discussion with the County during budget and that the City will no longer accept only $45,100 for library services. Motion carried 5 - 0.

Sources: City of Weatherford: council minutes, Oct. 24, 2017 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Oct. 10, 2017: 14 items; Presentation regarding employee health insurance

Consent agenda, approved as one vote (5-0, on the motion of Jeff Robinson, second by Heidi Wilder): Approved the minutes of the City Council meeting held September 26, 2017. Authorized purchases of library books, audiovisual materials, material processing, Summer Reading Challenge books, and Book Club books from Ingram Library Services, Inc. for a total amount not to exceed $129,531 under Texas State Comptroller of Public Accounts contract #715-M2. Adopted ordinance 865-2017-49 establishing a stop sign on Roberts Bend at the Austin Court intersection. Approved ordinance 866-2017-50 for a school zone on South Main Street (Hwy 171/ FM 51) adjacent to the Weatherford 9th Grade Center. Approved ordinance 870-2017-54 amending the City of Weatherford's schedule of fees and charges. Approved ordinance 869-2017-53 on first and final reading for the voluntary annexation of ‘PCCOA,’ located at 1410 Vine Street, land generally described as 35.968 acres tract of land out of the T. & P. R.R. Co. Survey, section 163, Abstract No. 1451, and the R.E. Davis Survey, Abstract No. 393, all In Parker County, Texas, all that certain "tract 2" as recorded in volume 2601, page 1501, real records, Parker County, Texas. Awarded fleet vehicle purchase to Holiday Chevrolet through the Tarrant County Cooperative competitive bid contract #2016-006 for two 2018 Chevrolet Tahoe Police package patrol vehicles for the amount of $64,200.14 and award of fleet vehicle purchase to Sam Pack Five Star Ford through the Tarrant County Cooperative competitive bid contract #2016-185 for Two 2018 Police Interceptor SUV vehicles for the amount of $54,026.00. Total purchase price of vehicles is $118,226.14. Approved resolution R2017-35 amending the 2016 Weatherford Little League User Agreement. Discuss and consider allowing the City Manager to execute an interlocal agreement with Parker County to provide library services for Parker County residents. This item was removed from the Consent Agenda for separate consideration. Chris Accardo, Director of Library Services, presented this item. He stated that Parker County has paid the City the sum of $45,100 since FY 2012. Since 1999, the County has paid between $44,000 and $45,100 towards a $1m budget. Approximately 55 percent of the users are residents from the County, not the City. Kathy Lee, 1020 West Lake Drive, spoke about fairness to the ratepayers and to all of the citizens. Councilmember Wilder invited the County Judge and the Commissioners to join the City at the next regular City Council meeting. Ms. Wilder encouraged residents and county residents to reach out to the Commissioners Court about how important the library is to the children and their futures. Council consensus was to hold a work session on October 17 before meeting jointly with the Commissioner's Court. item. Motion carried 5 - 0.

Sources: City of Weatherford: council minutes, Oct. 10, 2017 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council (Work Session), Sept. 26, 2017: 1 item; Discussion regarding FY18 budget

Discussion regarding FY18 budget. Kyle Lester, Assistant Director of Finance, presented this item. Mr. Lester provided the following General Fund overview and fund balance summary graphs: Mr. Lester spoke about tax rates in other cities and noted that the City of Weatherford has a very competitive tax rate among 118 north Texas cities that he surveyed recently. Mr. Lester provided the following chart regarding proposed tax rates and average tax bills: CCWS09262017 Page 1 of 2 He stated that $0.4992 is still staff’s recommendation for the tax rate; however, staff has cut $200k from the proposed budget with $100k from capital and $100k from operations, as requested by Council during the last work session. Mr. Lester stated that he has prepared the ordinances for tonight’s regular session based upon a tax rate of $0.4899. Council consensus was to proceed with the tax rate of $0.4899 for FY18. It was noted that the city may receive sales tax dollars over what was estimated. Staff will discuss this with the Council before anything is done with additional dollars. Council may wish to review the priorities list from May, retiree liability, or other items. Staff will bring this back to the City Council at the last meeting in October. Other discussion included General Fund and Hotel Occupancy Tax (HOT) Fund requests, and Chandor Gardens.

Sources: City of Weatherford: council minutes, Sept. 26, 2017 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Sept. 26, 2017: 16 items; Proclamation for Kaye Jordan recognizing her participation in the 2017 Legacy Challenge:

Mayor Swancy and Councilman Fleeger voted in opposition. REGULAR SESSION ITEMS Consider and/or act upon approval of Ordinance 863-2017-47 adopting the City Manager’s Proposed Budget as amended by the City Council for the fiscal year beginning October 1, 2017 and ending September 30, 2018. Kyle Lester, Assistant Director of Finance, presented this item. The following changes have been made since the proposal: • Added $20,000 in Gen Fund Grants • Added $20,000 in Hotel/Motel Grants • Tax rate originally proposed at 49.92 cents; reduced this evening • Budgeted expenses reduced correspondingly The General Fund Overview is as follows: On the motion of Heidi Wilder, second by Dale Fleeger, the Council voted unanimously to approve ordinance 863-2017-47 adopting The City Manager’s proposed budget. Motion carried 5 - 0.

Consider and/or act upon the first and final ratification of the property tax revenue increase reflected in the Proposed FY18 Weatherford Municipal Annual Budget. Mr. Lester presented this item as well. He stated that this vote is required to be separate from the budget vote and the tax rate vote. On the motion of Heidi Wilder, second by Dale Fleeger, the Council voted unanimously to ratify the property tax revenue increase reflected in the FY18 Proposed Weatherford Municipal Annual Budget. Motion carried 5 - 0.

Consider and/or act upon approval of Ordinance 864-2017-48 adopting the proposed ad valorem tax rate of 48.99 cents per $100 of valuation for the 2017 tax year (2018 fiscal year). Mr. Lester presented this item as well. He stated that staff initially proposed tax rate of 49.92 cents per $100 of valuation. Mr. Lester discussed the effective and rollback rates and provided this graph of the tax rates that have been discussed during previous City Council work sessions: Councilwoman Wilder moved that the property tax rate be increased by the adoption of a tax rate of 48.99 cents per $100 valuation which is effectively a 5.6 percent increase in the tax rate. This includes a rate of 33.43 cents for the operations and maintenance of the General Fund and 15.55 cents in order to service the city's debt. Kevin Cleveland seconded the motion. Motion carried 5 - 0.

Sources: City of Weatherford: council minutes, Sept. 26, 2017 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council (Work Session), Sept. 12, 2017: 1 item; Discussion regarding FY18 budget and provide staff recommendation on outside agency

Discussion regarding FY18 budget and provide staff recommendation on outside agency funding requests. Kyle Lester, Assistant Director of Finance, presented this item. Mr. Lester reviewed the budget summary. He stated there has been one change since the last meeting: the entire city's telecommunication costs have been consolidated under the Information Technology (IT) department. He stated that FY18 would end with $10.77m and a small ongoing surplus of $14,000. The tax rate proposal is as follows: Mr. Lester stated that he surveyed 35 cities and that the City of Weatherford is currently the only city with a 120-day fund balance. Ninety days is the standard. Mr. Lester presented the following chart indicating dollars free up if the Council should choose to lower the reserve preference from 120 days. Mr. Lester stated that during last FY, $525k was set aside from fund balance for retiree liability. This year approximately $375k was set aside; however, some retirements have occurred. As of next year, the reserve is $707k, which takes into account the amount staff has used for retirements. Council discussed the proposed tax rate of .4992. The consensus of Swancy, Fleeger, and Wilder was to proceed with staff's recommendation of the .4992 tax rate. Cleveland and Robinson suggested a lesser rate. Cleveland suggested .4852. Robinson stated that even though the proposed rate is lower, [...]

Sources: City of Weatherford: council minutes, Sept. 12, 2017 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Sept. 12, 2017: 9 items; Proclamation naming September 17-23, 2017 as Constitution Week

Hold a PUBLIC HEARING on the proposed voluntary annexation of “PCCOA” being A 35.968 Acres Tract Of Land Out Of The T. & P. R.R. Co. Survey, Section 163, Abstract No. 1451, And The R.E. Davis Survey, Abstract no. 393, All In Parker County, Texas: All That Certain "Tract 2" As Recorded In Volume 2601, Page 1501, Real Records, Parker County, Texas. Mr. Farmer presented this item as well. The applicant is in favor of this annexation. City staff is working with the applicant for fire protection and paved access. This request is for the Parker County Committee on Aging's senior citizen center, including the Meals on Wheels program and will require a full CUP as the process moves forward. The rear portion of the property will be left for future development. Mayor Swancy opened the public hearing at 8:01 p.m. As there were no speakers, Mayor Swancy closed the hearing at 8:01 p.m. Hold a PUBLIC HEARING on the proposed ad valorem tax rate of $0.4992 per $100 valuation, including $0.3437 per $100 valuation for operations and maintenance and $0.1555 per $100 valuation for interest and sinking (debt service). Kyle Lester, Assistant Director of Finance, stated this is the second and final public hearing on the proposed tax rate. Mayor Swancy opened the public hearing at 8:03 p.m. As there were no speakers, Mayor Swancy closed the hearing at 8:03 p.m. Hold a PUBLIC HEARING on the FY18 City [...]

Sources: City of Weatherford: council minutes, Sept. 12, 2017 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 22, 2017: 13 items; Mayor Swancy announced this item will be covered later during this meeting

Consent agenda, approved as one vote (5-0, on the motion of Dale Fleeger, second by Heidi Wilder): Approved the minutes of the City Council meeting held August 8, 2017. Approved Resolution R2017-19 authorizing the Weatherford Office of Emergency Management to accept grant funding offered by the Office of the Governor, Emergency Management Division, for an Emergency Response Trailer. Approved a request to enter into a purchase agreement with Axon Enterprises (TASER) for a 5- year purchase agreement for 41 X26P Taser Units. Approved Ordinance 853-2017-37 amending the city’s fee schedule. Approved an increase the General Fund’s full-time position count. Ratified the appointment of Lela Morris to the Weatherford Economic Development Board as the Weatherford College representative.

Hold a PUBLIC HEARING on the proposed ad valorem tax rate of $0.4992 per $100 valuation, including $0.3437 per $100 valuation for operations and maintenance and $0.1555 per $100 valuation for interest and sinking (debt service). Kyle Lester, Assistant Director of Finance, presented this item. He stated this is the first of two required public hearings. Mayor Swancy opened the public hearing at 6:41 p.m. Eva Earl Rutledge, 209 West Russell Street, asked the Council to consider a lower tax rate. As there were no other speakers, Mayor Swancy closed the public hearing at 6:43 p.m. Hold a PUBLIC HEARING and consider approval of ordinance 854-2017-38, a zoning change request for property zoned C1 Commercial to C1 Commercial with a Conditional Use Permit (CUP) to allow a tattoo service (cosmetic microblading) located 908 South Main Street, Suite F also described as Lot S 55, Block 5 in the Anderson Subdivision, City of Weatherford, Texas. ZCH2017-0019 Craig Farmer, Director of Planning and Development, presented this item. The location is on South Main and the use is for microblading which is an accessory use for a salon. Mr. Farmer noted that several salons in town provide this service as a minor part of their business. Technically, it is tattooing; however it is for cosmetic purposes and is a minor part of the salon’s business. Mayor Swancy opened the public hearing at 6:45 p.m. As [...]

Discussion regarding FY18 budget. Kyle Lester, Assistant Director of Finance, presented this item. Mr. Lester reviewed updates to the budget since the last Council meeting: • Added • Funding for PCAD charges: + $18,076 • CitySourced Request (311 enhancement): +$6,000 • Needed IT Storage Space: +$6,000 • TOTAL: +$30,076 • Changed • 3-year transfer of $50k to Animal Shelter Fund changed to non-recurring; will budget transfer if funds are available in FY19 and FY20 There is nothing in the animal services contract with Parker County that would require them to contribute to the animal shelter’s road project. The plan was to move $50k over the course of three years to proceed with the road around the shelter. The first year will be out of one-time funds. The second and third years will be determined when those budgets are set. The proposed General Fund Overview is now as follows: The proposed fund balance summary is now as follows: The tax rate proposal is as follows: With regards to capital planning, definite debt needs include: • Police Station: est. $14m • Rights-of-Way Acquisition: est. $6m • Radio System Needs Assessment: est. $5.1m Cash Eligible • Accounting Software: est. $1m • Facility Remodels: est. $1m The 'radio system needs' includes radios, consoles, operating system, and towers. The needs assessment was conducted last year and that is how staff determined the estimated [...]

Sources: City of Weatherford: council minutes, Aug. 22, 2017 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 8, 2017: 21 items, 3 split votes; Presentation of the FY17 3rd Quarter Financial Report and the City Manager’s Proposed

Presentation of the FY17 3rd Quarter Financial Report and the City Manager’s Proposed Budget for FY18. City Manager Sharon Hayes stated that the budget process began in April. She spoke briefly about budgetary priorities and noted that property appraisals have increased. Kyle Lester, Assistant Director of Finance, presented the quarterly report for the third quarter. No action was required or taken on this report. Mr. Lester then presented the City Manager’s Proposed General Budget document for FY18 (Fiscal Year 2017-18). The document contains a total of $50.2m within 21 funds and incorporates all city programs and services except water, wastewater, and electric services, which are represented in a separate budget document. Mr. Lester’s presentation focused primarily on the General Fund. The proposed budget continues the momentum gained in FY17. Due to this year’s gains in sales tax, staff proposes to keep retiree funding on its planned trajectory while maintaining the 120 days fund balance purely for stabilization reserve. This budget also continues the vehicle and major equipment rotation funding, adding six vehicles and equipment from Parks, Police, Fire, and Public Works to this rotation. Other major focuses in this budget include a compensation plan that is a placeholder until staff receives the results of the current classification and compensation study; the addition of [...]

Vote to Propose the City of Weatherford Property Tax Rate for Fiscal Year 2018. Kyle Lester, Assistant Director of Finance, presented this item. to propose a tax rate of 49.92 cents per $100 of valuation for the fiscal year 2018 budget. For FY17, the City of Weatherford’s ad valorem tax rate is $0.5116 per $100 of assessed property value. This includes $0.34 per $100 for operations and maintenance (O&M), and $0.1716 for interest and sinking (I&S). Certified Appraised Values for the upcoming fiscal year indicate that the effective tax rate is $0.4605267, meaning that it would require a lower tax rate to generate the same amount of property tax revenue on properties that exist on the tax rolls for both years. State law requires the city to hold two public hearings before adopting a tax rate that exceeds the effective tax rate. Before proceeding with the required public hearings, the governing body must hold a record vote to propose a specific tax rate. A summary of the options available and their effect on the budget will be presented to Council with the FY18 Proposed Budget on August 8. The only requirement is that an exact tax rate be proposed and voted on by City Council. This vote does not obligate the City Council to approve the tax rate that is proposed. It does, however, functionally set a cap on the rate that can ultimately be adopted. Council cannot adopt a rate higher [...]

Sources: City of Weatherford: council minutes, Aug. 8, 2017 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, June 13, 2017: 9 items; Proclamation for Western Music Association Youth Day

Presentation by Ray Associates, Inc. on Classification and Compensation Study; decisions by Council on cities to include in total direct compensation survey and how competitive the City wants to be in the market. Katherine Ray, Ray Associates, Inc. presented this update. Ms. Ray provided information regarding the methodology used to determine the 10 benchmark cities. The following cities were recommended as benchmarks: Granbury, Waxahachie, Burleson, Greenville, The Colony, Lancaster, Cleburne, Denton, Garland, and Benbrook. Discussion included that, though Garland and Denton are larger cities, they were included because they have electric utilities which is needed for comparison with the City's electric positions. Ms. Ray discussed "meeting" the market, the median, and the average. By choosing to meet the market at the 50th percentile, the City will take out the highest paying and lowest paying employers. The budget includes up to 12 employers. Council consensus was to add Terrell and Midlothian to the study. Ms. Ray stated she would be meeting with employees on Wednesday to review the project, the employee's involvement, and the job questionnaires. On the motion of Dale Fleeger, second by Kevin Cleveland, the Council voted to approve the list as presented with the first 12 cities and to consider the 50th percentile. Motion carried 4 - 0.

Sources: City of Weatherford: council minutes, June 13, 2017 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council (Canvass of the Votes and Retreat), May 16, 2017: 9 items; public hearing and consider approval of Ordinance No

Discuss and consider development of a policy for funding General Fund and Hotel Occupancy Tax fund requests. Kyle Lester, Assistant Director of Finance, reviewed the draft policy for General Fund grants. Discussion included the ability for applicants to provide their website address and email address on the application, and that the applicants be able to submit their application electronically. Mr. Lester noted that staff has a better opportunity to obtain information and details when applicants communicate directly with the finance department. Staff and Council stated they are hesitant to negotiate with applicants since that is a time-consuming project during the already time sensitive budget process. No subcommittee is proposed; Council will serve as the review committee. Council directed three changes to the draft policy for General Fund grants: 1) limit General Fund grants to a total of $25k annually; 2) cap grants at $5k per program; 3) require that General Fund grants are matching grants. Organizations can be held accountable by requiring them to provide their budget before and after the program is complete. Mr. Lester provided an overview of the Hotel Occupancy Tax (HOT) fund grant policies. Discussion included the self-imposed buffer of 20 percent for operations; adding an additional amount to the buffer; the City's partnership/sponsorship program and what, if any, [...]

Sources: City of Weatherford: council minutes, May 16, 2017 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, May 9, 2017: 12 items; public hearing and consider approval of Ordinance 843-2017-27 for a zoning change from C1

Discuss and consider development of a policy for funding General Fund and Hotel Occupancy Tax fund requests. City Manager Sharon Hayes presented this item asking for Council's direction on giving General Fund and Hotel Occupancy Tax Fund grants to local organizations. Discussion included: • Do not draw HOT funds down such that the fund becomes depleted. • Organizations requesting/receiving HOT funds should use specific criteria to prove their organization or events put 'heads in beds'. • General Fund grants should be given to organizations that have a direct cost benefit to the citizens. • No more than one fund day should be allocated for General Fund grants. • Some agencies that request General Fund grants use the money to pay utility bills. • The City should not provide a grant that will pay an agency who in turn will pay the City back for the client’s utility bills. • Develop an evaluative process regarding the services the entities provide. • The agencies know which clients need the money/bills paid; the City does not know who needs it. • Only two organizations receive HOT funds because the state statues are very strict. • Be responsible with the distribution of funds. • HOT funds are expected to fluctuate so there is no issue with depleting the fund. • Use very specific criteria for General Fund grants since they are given with taxpayers' dollars. Research of other cities [...]

Sources: City of Weatherford: council minutes, May 9, 2017 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, March 28, 2017: 10 items; Presentation regarding children's advocacy center

Consent agenda, approved as one vote (5-0, on the motion of Dale Fleeger, second by Heidi Wilder): Approved the minutes of the City Council meetings held March 14, 2017 and March 21, 2017. Awarded Bid#2017-008 for asphalt paving on various City streets to Weldon C. and Bill Jordan Construction, Inc. based on lowest most responsive overall bid. Appointed Dr. Kent Glenn to the vacant veterinarian seat on the Animal Shelter Advisory Committee. Consider and/or act upon award of Bid #2017-007 Contract for Mowing to WCD Enterprises, LLC. based on lowest and most responsive overall bid that complied with requirements. This item was removed from the Consent Agenda for separate consideration. Shannon Goodman, Director of Parks, Recreation, and Special Events, presented this item. Staff advertised for bids and two were received; one company bid $99,000 and the other bid $32,000. After staff review, it was determined that the $32,000 bid from WCD Enterprises, LLC. met all the City's standards. Because the bid was less than expected, staff has been able to add three more properties to the project, without exceeding the dollars that have been budgeted for this line item. The contract is not to exceed $80,000. Dave Stewart, 401 Little Reba Ranch Road, asked how the competitor’s bid was much less than his own. Mr. Goodman explained that larger companies around the country are bidding projects low to get their foot in the door in hopes of gaining a three to five-year contract. During the first year, the companies determine their actual cost for the job and will then give subsequent bids for an amount closer to their actual cost of service. Staff contacted references for WCD and all gave high marks. this item. Motion carried 5 - 0.

Sources: City of Weatherford: council minutes, March 28, 2017 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Nov. 15, 2016: 6 items; Presentation on the Weatherford Public Library’s 2016 Facility Needs Assessment from

Presentation on the Weatherford Public Library’s 2016 Facility Needs Assessment from Denelle Wrightson, Director of Library Architecture at Dewberry Architects, Inc. Chris Accardo, Director of Library Services, introduced Denelle Wrightson of Dewberry Architects Inc. Ms. Wrightson gave an overview of the assessment process. She presented the top community ratings from over 500 completed surveys. Those results are as follows: self check out outdoor program space enclosed quiet study RFID sorting multi-purpose gathering space comfortable lounge solar panels multi-purpose meeting space media lab children's environment group study/tutoring area computer lab exterior porch open quiet study local history/genealogy face out displays The existing floor plan is approximately 17k square feet. The expansion plan increases the floor plan to approximately 49.9k square feet. The project is to be completed in two phases for a total estimated cost of $12,387,342. Ms. Wrightson also addressed operational budget projections for personnel, materials/services, and utilities from 2016 through 2020. The budget in FY16 for these items is $1,072,959 and the projected cost increases incrementally through 2020 to a total of $1,298,737 for these items. The timeline is approximately 28 months. Presentation of Texas Police Chief’s Association Recognition Certificate to Weatherford Police Department. [...]

Reveal of new tourism brand, sponsor partner program, and promotional video. Blake Rexroat, Director of Communications and Marketing, presented this item, along with Mr. Goodman, and Main Street Director Debra Wakeland. Mr. Rexroat stated that staff has hired The Sponsor Bureau, Saffire, and Jackrabbit to assist in this marketing/branding program. TCU Roxo has also partnered with the City and is providing their services pro bono to the City of Weatherford. He presented a promotional video for visiting Weatherford which could also be used on television and radio spots. The tourism website will go live on December 8th; Mr. Rexroat stated that he will present the website to the Council at the next meeting on December 13th. Consider authorizing the City Manager to enter into a lease agreement with Ricoh USA, Inc. through which the City can purchase a commercial printer/equipment with budgeted dollars for the annual lease payment of $18,000. This item was removed from the Consent Agenda for separate consideration. Mr. Rexroat, presented this item. He stated that booklets such as the employee guide are currently built internally and that the new machine will allow for a more professional design to help market the City better. This printer will save approximately 89 percent in print costs compared to outsourcing the same jobs. Staff has 'made do' but it is time to jump to a higher [...]

Sources: City of Weatherford: council minutes, Nov. 15, 2016 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Sept. 27, 2016: 11 items; Recognition of Outstanding Community Partner Award presented to Michael Howard of the

Discuss and consider allowing the City Manager to execute a contract revision with Innovative Interfaces, Inc. that will reduce annual maintenance costs for Polaris, the library’s integrated library system (ILS) in exchange for obligating the library to continue using Polaris software through FY2021. Chris Accardo, Director of Library Services, presented this item. The Weatherford Public Library (WPL) uses Polaris ILS software to automate functions relating to the cataloging and circulation of library materials. WPL has been using this software since 2007 and pays an annual maintenance fee for updates and technical support. Under the current contract, the annual maintenance costs have been applied at five percent each year. As part of this year's budget process, staff began researching the software costs paid by libraries across the country. Staff secured an agreement to reduce the total maintenance cost in FY2017. This revision will apply to all other libraries in the Parker County Library Association (PCLA), who share WPL's Polaris ILS. This agreement will save WPL a total of $17,480 and by FY2021, the WPL will still be below the FY2016 maintenance cost. The savings are as follows: FY2017 FY2018 FY2019 FY2020 FY2021 $2,307 $2,864 $3,457 $4,089 $4,763 On the motion of Jeff Robinson, second by Heidi Wilder, the Council voted unanimously to authorize the City Manager to execute [...]

Consider and/or act upon approval of Ordinance 804-2016-50 adopting the City Manager’s Proposed Budget as amended by the City Council for the fiscal year beginning October 1, 2016 and ending September 30, 2017. Kyle Lester, Assistant Director of Finance, presented this item. Council received the proposed budget on August 19. Work Sessions and Public Hearings were held on August 23 and September 13. This budget encompasses 23 funds and totals approximately $48.8m; the largest fund is the General Fund which totals $30.3m. Mr. Lester reviewed the items that have been added, which were as follows: – $38,350 in General Fund Grants – $121,000 in Hotel/Motel Grants • Includes $25,000 for Peach Festival Overtime – Incrementally reserving fund balance for retirees – Pay increases are recurring, funded through 2.5 cent tax increase over FY16 tax rate – This budget is based on a tax rate of 51.16 cents • (FY16 Rate + 2.5 cents) 48.66 + 2.5 = 51.16 Councilwoman Wilder proposed that the $38,350 for General Fund Grants be divided only between Freedom House at $20k and Parker County Committee on Aging at $18,350. Councilman Robinson recused himself from this portion of the discussion. Councilman Fleeger suggested returning to the one full day of fund balance since these organizations were asked to apply, and have taken the time to do so, and since the City has traditionally given at least [...]

Ms. Hayes asked for clarification. The amount of $38,350 was included in the budget for General Fund grants; a Work Session will be held at the next meeting in order to work out the distributions. Consider and/or act upon the first and final ratification of the property tax revenue increase reflected in the Proposed FY17 Weatherford Municipal Annual Budget. Mr. Lester presented this item and stated that the Council is required by law, anytime there is an effective tax rate increase, to ratify the actual revenue increase that the City will receive. On the motion of Heidi Wilder, second by Kevin Cleveland, the Council voted unanimously to free form ratify the increase. Motion carried 5 - 0.

Consider and/or act upon approval of Ordinance 805-2016-51 adopting the proposed ad valorem tax rate of 51.16 cents per $100 of valuation for the 2016 tax year (2017 fiscal year). Mr. Lester presented this item. The initial proposed tax rate was $0.5213. The effective rate is $0.4963 and the rollback rate is $0.5458. The new proposed rate, as requested by the Council, is 51.16 cents per $100 valuation, which is a 2.5 cent change from FY16. Heidi Wilder moved that the property tax rate be increased by the adoption of a tax rate of 51.16 cents per $100 valuation which is effectively a 4.7% increase in the tax rate. This includes a rate of 34 cents for the operations and maintenance of the General Fund and 17.16 cents in order to service the city's debt. Second by Dale Fleeger. Motion carried 5 - 0.

Sources: City of Weatherford: council minutes, Sept. 27, 2016 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Sept. 13, 2016: 10 items, 1 split vote; Work Session regarding the Fiscal Year 2016-17 (FY17) proposed General Fund budget

Work Session regarding the Fiscal Year 2016-17 (FY17) proposed General Fund budget. Kyle Lester, Assistant Director of Finance, presented this item. The FY17 budget proposal includes a $31m expense budget, of which $28.5m is recurring operations. The ending fund balance for FY17 is projected at $9,335,813.Mr. Lester discussed the proposed tax rate increase, $0.5213 per $100 valuation, which is 3.47 cents over the City's current FY16 rate. This would allow a gain of approximately $470k in additional revenue over the effective rate. Including $30k in general capacity, allows a total of $500k in capital cash funding each year. The intent is to use these dollars for capital each year, though there may come a time where it would have to be directed to operational if the City does not gain room in property tax values. The first formal capital budgeting cycle will begin this fall. It will involve identification of all capital needs for the next five to ten years, identifying costs, associated operational costs, and funding sources. This tax increase will be an integral source. The major capital priority for FY17 is the land purchase, estimated at $500k, for a new Police Station. Mr. Lester reviewed the tax rate comparison presented at the August 24 City Council Work Session. Weatherford's tax rate, including the proposed increase, is consistently less than 60 percent of the 90 cities [...]

Hold a PUBLIC HEARING on the proposed ad valorem tax rate of $0.5213 per $100 valuation, including $0.3497 per $100 valuation for operations and maintenance and $0.1716 per $100 valuation for interest and sinking (debt service). Kyle Lester, Assistant Director of Finance, presented this item. This is the second and final public hearing on the proposed tax rate. Mr. Lester stated that, following this afternoon's work session, staff will bring back a tax rate that is slightly lower than the proposed rate. Mayor Pro Tem Robinson opened the Public Hearing at 6:51 p.m. As there were no speakers, Mayor Pro Tem Robinson closed the Public Hearing at 6:51 p.m. Hold a PUBLIC HEARING on the FY17 City Manager’s Proposed Budget. Mr. Lester presented this item and stated that this is the first and only required hearing on the budget. Mayor Pro Tem Robinson opened the Public Hearing at 6:52 p.m. As there were no speakers, Mayor Pro Tem Robinson closed the Public Hearing at 6:52 p.m. Hold a PUBLIC HEARING and consider approval of Ordinance 797-2016-43, a request for a zoning change for property zoned AG Agricultural to R1 One-Family, located along Causbie Road between E. BB Fielder and Lockwood Lane, also described as 31.159 acres predominately in the V.A. Holmes Survey, A-658. ZCH2016-0006. CC091316 Page 3 of 6 On the motion of Heidi Wilder, second by Dale Fleeger, the Council voted [...]

Provide staff direction regarding Outside Agency Funding requests. Mr. Lester presented this item. Council first considered the General Fund requests, which were as follows: Councilman Fleeger proposed to fund all organizations at their full request, even though the total equals slightly over one full day fund balance. Councilman Cleveland proposed not going over one day fund balance and further, to not fund any of the organizations at any level. Councilwoman Wilder proposed cutting funding by proportionate amounts based on the request of each organization. Heidi Wilder moved to fund one-half day and that we equally decrease the amount according to what was requested. This motion died for lack of a second. Dale Fleeger moved to fund requests totaling one full day fund balance and divide the reductions to each agency equally. This motion died for lack of a second. Kevin Cleveland moved that we do not fund any of the above mentioned items. This motion also died. On the motion of Kevin Cleveland, second by Heidi Wilder, the Council voted to fund one-half day being dispersed proportionately based on the agencies’ request. Motion carried 2 - 1.

Sources: City of Weatherford: council minutes, Sept. 13, 2016 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 23, 2016: 6 items; Work Session regarding the Fiscal Year 2016-17 (FY17) proposed General Fund budget

Work Session regarding the Fiscal Year 2016-17 (FY17) proposed General Fund budget. City Manager Sharon Hayes spoke about the budgetary struggles over the past several years. Between 2000 and 2008, the City received an increase of approximately 21 percent each year on both property and sales tax. Then, between 2009 and 2015, the City dropped to a yearly average increase of approximately six percent in property and sales tax. Approximately $1m was absorbed into the operational budget. Today, the City continues to lose ground on competitive salaries, and attempts to bring positions up to market level have been at the expense of eliminating key positions. Ms. Hayes discussed the proposed use of fund balance to meet the ongoing obligation of retiree separation costs. Until 2009, the policy was 90 days and anything over that was used for one-time/non- recurring expenses. In 2009, due to the uncertain economy, positions were frozen and significant cuts in street maintenance were made as a precaution. Once the economy stabilized, the fund balance grew and Council chose to keep the fund balance considerably higher than the 90 day policy. Staff is comfortable recommending the reduction in fund balance for retiree separation costs. Ms. Hayes reminded the Council that when this high percentage of eligible retirees begin retiring, the dollars will have to come from fund balance anyway. [...]

Proclamation naming September 11, 2016 as Patriot Day in the City of Weatherford. Mayor Craig Swancy issued the proclamation. Receive presentations from outside agencies requesting funding via General Fund and Hotel Occupancy Tax Revenue. Tomara Holloway, Finance Analyst, presented this item and introduced the following organizations, who spoke briefly about their request for funding. Requesting General Funds: CC082316 Page 3 of 6  CASA, Hope for Children, Barb Tucker, requesting $2,500  Center of Hope, Paula Robinson, requesting $10,000  Cross Roads Teen Services, Cindy Hanna, requesting $6,000  Freedom House, Catherine Tietjen, requesting $20,000  Manna Storehouse, Janice Smith, requesting $10,000 for utility assistance  Parker County Committee on Aging, Shelly Mowery, requesting $40,000 Requesting Hotel Occupancy Tax Funds:  The Doss, Amanda Edwards, requesting $30,000  Weatherford Chamber of Commerce, Tammy Gazzola and Peggy Hutton, requesting $106,400

Hold a PUBLIC HEARING on the proposed ad valorem tax rate of $0.5213 per $100 valuation, including $0.3497 per $100 valuation for operations and maintenance and $0.1716 per $100 valuation for interest and sinking (debt service). Kyle Lester, Assistant Director of Finance, presented this item. This is the first of two Public Hearings which are required by law anytime the proposed tax rate exceeds the effective rate. Mayor Swancy opened the Public Hearing at 7:33 p.m. As there were no speakers, Mayor Swancy closed the Hearing at 7:33 p.m.

Sources: City of Weatherford: council minutes, Aug. 23, 2016 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 9, 2016: 11 items; Presentation of the Fiscal Year 2015-16 (FY16) 3rd Quarter Report

Presentation of the Fiscal Year 2015-16 (FY16) 3rd Quarter Report. Kyle Lester, Assistant Director of Finance: Budget and Purchasing, presented this report. No action was required or taken. Presentation of the City Manager’s Fiscal Year 2016-17 (FY17) proposed General Fund budget. Mr. Lester presented this item as well. This proposal includes 21 funds and a total of $48.1m, encompassing all City programs and services with the exception of municipal utilities, which are covered in another budget document. This presentation will focus primarily on the General Fund. The proposal takes the Council's strategic plan into consideration and addresses the following action items:  utilizes $1.5m of existing fund balance as a reserve for retiree separation costs which involves the reduction of the preferred 120 day reserve policy to a 100 day reserve;  increases taxes by 2.5 cents over the published effective rate which will generate approximately $470k in additional property tax revenue to be used to cash fund some City projects over the next several years including, specifically in 2017, land purchases for the City hall and police department expansions; and  continues the two-year fleet funding plan utilizing dollars from this year to purchase vehicles for next year since the ongoing funding has been built in. Mr. Lester offered the following General Fund Overview: CC080916 Page 1 [...]

Vote to Propose the City of Weatherford Property Tax Rate for Fiscal Year 2017. CC080916 Page 6 of 10 Assistant Director of Finance Kyle Lester presented this information. He stated that the vote tonight is to propose the maximum that the City can discuss for this upcoming FY. He explained the effective tax rate and how it is calculated. Considering only the properties that existed on both tax rolls for 2015 and 2016, values declined. • The effective tax rate is higher than the current rate by 0.97 cents. – From 48.66 cents to 49.63 cents – Proposal: 48.66 (current) + 0.97 = 49.63 cents (effective rate) 49.63 (effective) + 2.5 (extra increase) = 52.13 (proposed) Notice will be given this weekend for Public Hearings to be held on August 23rd, and September 13th. Staff recommends a vote to propose a tax rate of $0.5213/$100 (52.13 cents per $100 of assessed value). Mr. Lester provided the following revenue change comparison: On the motion of Heidi Wilder, second by Kevin Cleveland, the Council voted to free form to propose a tax rate of 52.13 cents per $100 of valuation for the fiscal year 2017 budget. Motion carried 4 - 0.

Discuss the proposed Parker County Transportation plan and/or act upon approval of Resolution R2016-22 giving formal consent to Parker County for the use of Eminent Domain to secure certain properties within the corporate boundary of the City of Weatherford. Mr. Hughes presented this item as well. The request for approval to use eminent domain within the boundary of the City of Weatherford is a statutory requirement. If approved, the proposed resolution will give formal consent to Parker County to exercise eminent domain authority to secure two parcels of land near the IH-20 and Centerpoint Road Interchange, which is inside the municipal boundary of the City of Weatherford. Mark Riley, Parker County Judge, gave a general overview of the project. He spoke about the savings during the west loop project which, in part, were due to the economy, but have also been leveraged from partnerships with the Texas Department of Transportation (TxDOT), the RTC, and other cities in Parker County. The cost for the east loop is $56m; however, the total cost of the entire priority list that might be submitted to voters for a bond election is $76m. The entire priority list includes projects in other precincts and areas such as Aledo, Brock and Springtown. The County is considering a bond election for these transportation priorities. The Judge has proposed a budget with a lower tax rate because [...]

Future agenda items: Council requested a 4:30 p.m. Work Session at the next meeting to further discuss the tax rate and options.

Sources: City of Weatherford: council minutes, Aug. 9, 2016 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, July 12, 2016: 2 items; Announcement and recognition regarding Spark in the Park

Future agenda items: Ms. Wilder inquired about budget books. Ms. Hayes stated that they would be available to the Utility Board at the July board meeting and to the City Council at the first meeting in August.

Sources: City of Weatherford: council minutes, July 12, 2016 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council (Retreat), May 31, 2016: 1 item; City Council Retreat to discuss and consider City Council goals and objectives;

City Council Retreat to discuss and consider City Council goals and objectives; staff/departmental operational needs and capital priorities; policies; and strategies to address these goals, objectives, needs, and priorities. City Manager Sharon Hayes introduced Trent Petty, Petty and Associates, who reviewed the Staff Operations, Capital, and Capital Projects Prioritization questionnaire that directors completed for the City Manager’s Office approximately three weeks ago. Mr. Petty did not go into detail on the responses; however, he did state that, across the board with the exception of two departments, staffing was the number one operational issue. The Council and management need to be headed in the same direction because the City does not have a lot of extra dollars at the same time as we have many needs across the departments. City Manager Sharon Hayes gave a quick budgetary history beginning in 2006 and spoke about succession planning. Assistant City Manager James Hotopp spoke about personnel being the number one cost to the city, and other operational challenges including cost of service increases, aging facilities, aging fleet, aging work force, employee retention, and competitive work environments. The Parks, Recreation & Special Events and Transportation & Public Works departments have constantly been asked to do more with less since 2008. Chief Financial Officer Brad [...]

Sources: City of Weatherford: council minutes, May 31, 2016 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, April 26, 2016: 3 items, 1 split vote; Proclamation naming April 24th-30th, 2016 as Volunteer Appreciation Week in the City of

Discuss and consider adoption of Ordinance 779-2016-25 amending Title IV Building and Property Maintenance Regulations, Chapter 13. Historic Preservation, to provide for alternative tax incentive for historic preservation and authorize the Council to provide additional tax incentives for historic properties in general and for new and replacement structures in the Central Business District (CBD) that maintain the historic character of the district. Craig Farmer, Director of Planning and Development, presented this item. He stated that the Historic Preservation Commission (HPC) met last Wednesday night and unanimously recommended four amendments to the historic preservation ordinance. Mr. Farmer reviewed the proposed amendments. Specifically, one of the amendments is a new paragraph for tax incentives for new and replacement CC042616 Page 1 of 2 buildings in the CBD. It states that: ‘The Council, upon recommendation of the HPC, may authorize tax incentives for a compatible new or replacement structure in the CBD to preserve the historic character of the district.’ Mr. Farmer reiterated that the Council has the final determination, and that dollars for these incentives have yet to be budgeted. On the motion of Heidi Wilder, second by Dale Fleeger, the Council voted unanimously to approve Ordinance 779-2016-25. Motion carried 4 - 0.

Sources: City of Weatherford: council minutes, April 26, 2016 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council (Youth Advisory Council Joint Special Session), March 22, 2016: 1 item; Discussion on Litter Campaign

Discussion on Litter Campaign. Blake Rexroat, Public Relations Manager, spoke about the litter initiative. Staff and Youth Advisory Council want to help move this campaign forward. Victory Baptist Academy has planned a clean-up day for Saturday, April 9. Matt Ticzkus, Principal at Victory Baptist Academy, is organizing the event and their goal is for 1,000 people to pick up trash for one hour each on April 9. Staff is working with the ‘Nextdoor’ social media outlet to push information out to citizens. A Litter League town hall meeting will be held on Thursday, March 31. This will be organized through the city’s Public Relations department. Shannon Goodman, Director of Parks, Recreation & Special Events, spoke about the Keep Texas Beautiful (KTB) initiative and locally, the Keep Weatherford Beautiful (KWB). KTB is the ‘don't mess with Texas’ organization and they are coordinating a ‘Texas Trash-Off’ on April 9 where participants can obtain free materials and advertising on the KTB website. Mr. Goodman stated that his goal is to reestablish the KWB board which existed in Weatherford several years ago. Some of the goals include:  Determine organizational structure and board membership  Prepare a mission statement  Prepare bylaws, KWB guidelines, and an ordinance for KWB  Prioritize projects that KWB would like to accomplish in the first year  Establish a budget  Develop [...]

Sources: City of Weatherford: council minutes, March 22, 2016 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, March 8, 2016: 7 items; Update from the Weatherford Chamber of Commerce concerning tourism and the use of hotel

Future agenda items: 1. Memorialize the methodology for various baseline revenues 2. Discuss budgetary priorities 3. Consider holding work sessions and executive sessions before the regular meetings Council agreed to hold work and executive sessions prior to regular meetings for the next 120 days.

Sources: City of Weatherford: council minutes, March 8, 2016 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Feb. 23, 2016: 10 items; donation from the Weatherford Noon Lions

Update on the city's curbside recycling program. Steve Bates, Director of Municipal and Community Services, presented this update. In August 2015, the city contracted with a new Materials Recovery Facility (MRF) and began accepting glass; however, also since that time, the city can no longer accept Styrofoam. Currently, the city has 1,480 recycling customers, which is 13 percent of the customer base. Staff would like to increase that to 20 percent. This program is break-even. The previous roll-off containers were contaminated frequently. Due to staff efforts, the city has no contamination with the curbside program. While we do experience some contamination at curbside, staff has door-hangers they leave for the customer to remedy the issue so that there is no contamination when the city delivers the recyclables to the M R F. This update was for informational purposes only; no action was required or taken. Discussion regarding the city's strategic plan. CC022316 Page 4 of 5 Kyle Lester, Budget Manager, presented this update. Mr. Lester provided a timeline for the FY 17 budget process. He reviewed the initial strategic goals from 2013 and the updates from FY14/15: • Conduct a Citizens'Survey • Upgrade Infrastructure (incl. Streets) • Convene Capital Advisory Committee • Evaluate resources put toward "non-resident services" • Prepare new Comprehensive Plan • Explore new [...]

Sources: City of Weatherford: council minutes, Feb. 23, 2016 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Jan. 26, 2016: 5 items; public hearing and consider a request for a Zoning Change for property zoned PD Planned

Discuss and consider approval of a contract with Black & Veatch to conduct a radio needs assessment. James Hotopp, Assistant City Manager, presented this item. The city has over 275 radios utilized by more than eight departments. Staff is beginning to plan for a radio system replacement driven by both technology changes and federal mandates which will cut the broadcast frequency in half. Mr. Hotopp stated this happened once in 2013 and will happen again in the next five years. Most of the city's current radios will become incompatible when the Federal Communications Commission (FCC) institutes the second round of narrow banding. To plan adequately for a radio system replacement, staff recommends hiring of a professional consultant to conduct a comprehensive needs assessment. The consultant would meet with departments to determine current and future needs. They will perform a complete evaluation of the city's equipment and what can be maintained or reused in future configurations. They will evaluate the public safety dispatch operation currently in place including staffing levels. They will provide a description of system alternatives along with budgetary cost estimates. Discussion included the needs assessment, interfacing with the county, what the city's needs are going forward if we want to be a regional provider for other cities, that Black and Veatch are working with other [...]

Sources: City of Weatherford: council minutes, Jan. 26, 2016 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Sept. 22, 2015: 6 items, 1 split vote; CC092215 Page 1 of 4 Consider and/or act upon approval of Ordinance 737-2015-26 adopting

CC092215 Page 1 of 4 Consider and/or act upon approval of Ordinance 737-2015-26 adopting the City Manager's Proposed Budget as amended by the City Council for the fiscal year beginning October 1, 2015 and ending September 30, 2016. Kyle Lester, Budget and Strategic Planning Manager, presented this item. The budget was proposed on August 11, 2015. A work session was held on August 25. Required public hearings were held on August 25 and September 8. This proposed budget covers 22 funds including the General Fund (GF). The proposed budget for the GF is $30.3m in expenses and the budget for all funds to be adopted in this ordinance totals $43.9m. Major items added to the City Manager’s proposed budget total $77,000 in GF grants and $161,000 in Hotel Occupancy Fund grants, all at the discretion of the Council. Fund balance spending for FY16 is approximately $1.2m with the City ending the year with 120 days fund balance. The proposed property tax rate is the same as in the current FY. Ms. Wilder asked that the Council honor the commitments that are made and to memorialize those commitments. She provided an example that last year, the City Council limited GF grants to one day fund balance but the GF grants for FY 16 exceed one fund day balance by approximately $1,500. Ms. Wilder also spoke about the previous year sales tax baseline and the City’s sales tax principles. On the motion [...]

Ms. Wilder voted in opposition. Consider and/or act upon the first and final ratification of the property tax revenue increase reflected in the Proposed FY16 Weatherford Municipal Annual Budget. Mr. Lester presented this item. Though the City's tax rate is the same, property values did increase and the City’s tax rate is above the effective rate. The City must ratify, or acknowledge, that the increase in sales tax revenue exists. On the motion of Heidi Wilder, second by Craig Swancy, the Council voted unanimously to ratify the property tax increase. Motion carried 5 - 0.

Consider and/or act upon approval of Ordinance 738-2015-27 adopting the proposed ad valorem tax rate of $0.4866 cents per $100 of valuation for the 2015 tax year. Mr. Lester also presented this item. The proposed rate is $0.4866 cents per $100 of valuation which is the same tax rate as the current FY. Heidi Wilder moved that the property tax rate be increased by the adoption of a tax rate of 48.66 cents per $100 valuation which is effectively a 5.8% increase in the tax rate. This includes a rate of 31.5 cents for the operations and maintenance of the General Fund and 17.16 cents in order to service the city's debt. Jeff Robinson seconded the motion. Motion carried 5 - 0.

Future agenda items: In March 2016, discuss budgeting priorities, sales tax principles, and memorialize commitments in these areas.

Sources: City of Weatherford: council minutes, Sept. 22, 2015 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Sept. 8, 2015: 9 items; Statement of support for law enforcement

Hold a public hearing on the proposed ad valorem tax rate of $0.4866 per $100 valuation, including $0.3150 per $100 valuation for operations and maintenance and $0.1716 per $100 valuation for interest and sinking (debt service). Kyle Lester, Budget and Strategic Planning Manager, introduced this item. This is the second of two required hearings. Mayor Hooks opened the Public Hearing at 6:41 p.m. As there were no speakers, Mayor Hooks closed the hearing at 6:41 p.m. CC090814 Page 1 of 4 Hold a public hearing on the FY15 City Manager's Proposed Budget. Mr. Lester introduced this item. This is the first and only required hearing on this item. Mayor Hooks opened the Public Hearing at 6:42 p.m. As there were no speakers, Mayor Hooks closed the hearing at 6:42 p.m.

Discuss and consider outside agency funding requests via General Fund (GF) and Hotel Occupancy Tax (HOT) Revenue. Mr. Lester presented this item. The following GF requests have been made and total $77,050: Freedom House: $20,000; Manna Storehouse: $10,000; Crossroads Ministry: $6,000; Center of Hope: $6,050; Parker County Committee on Aging: $35,000. On the motion of Craig Swancy, second by Dale Fleeger, the Council voted to approve the GF requests. Motion carried 4 - 0.

Consider and/or act upon approval of a Joint Operating Agreement with Parker County Emergency Services District (ESD) #3. Fire Chief Paul Rust presented this item. For the last 18 months, the City has been working under an agreement with ESD #3; currently the City is working under an extension of that agreement. The new agreement is for a 10 year period. Funding is based upon a share of the ESD #3 tax rate. Their cap is a 10 cent property tax rate and 4.815 cents of the 10 cents will come back to the City as a service provider. Operations will continue as they have for the last 18 months. The City receives an annual payment from the ESD and as their property values increase the payment will increase proportionately. On the motion of Heidi Wilder, second by Craig Swancy, the Council voted unanimously to approve this item. Motion carried 5 - 0.

Sources: City of Weatherford: council minutes, Sept. 8, 2015 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 25, 2015: 5 items; presentations from outside agencies requesting funding via General Fund (GF) and Hotel

Receive presentations from outside agencies requesting funding via General Fund (GF) and Hotel Occupancy Tax (HOT) Revenue. Kyle Lester, Budget and Strategic Planning Manager, introduced this item. The following GF requests were presented: Organization Presented by Amount requested for FY16 Freedom House Catherine Tietjen $20,000 Manna Storehouse John Good $10,000 Crossroads Youth Ministry Cindy Hanna $6,000 Center of Hope Paula Robinson $6,050 Parker County Committee on Aging Kristen Lilley $35,000 The following HOT Revenue requests were presented: Organization Presented by Amount requested for FY16 Doss Heritage & Culture Center Amanda Edwards $30,000 Weatherford Chamber of Commerce Peggy Hutton $106,400 Mr. Lester stated that Council will be asked to take action on these requests at the next meeting.

Hold a public hearing on the proposed ad valorem tax rate of $0.4866 per $100 valuation, including $0.3150 per $100 valuation for operations and maintenance and $0.1716 per $100 valuation for interest and sinking (debt service). Kyle Lester, Budget and Strategic Planning Manager, presented this item. He stated that the proposed tax rate has no change from the previous Fiscal Year (FY). Mayor Hooks opened the Public Hearing at 7:25 p.m. As there were no speakers, Mayor Hooks closed the Hearing at 7:25 p.m.

Work Session regarding City Manager's proposed FY16 budget. Budget and Strategic Planning Manager Kyle Lester presented this item. The goals of the City's sales tax principles are to create operational stability and to create a dedicated funding source. This led to the creation of a baseline versus incremental growth. Staff considers the three-year total sales tax average and the largest year-over-year drop in sales tax revenue when setting the baseline. The baseline is anticipated to stay relatively static in periods of economic decline and to have incremental growth in times of economic growth. In the FY15 budget, the baseline was $9.83m with a full projection of $10.1m and a difference of $270k. Approximately 2.7 percent of the budget was dedicated for non-recurring items. The current FY15 projection is the collection of $11.1m. Compared to the current baseline the difference is CC082515 Page 2 of 4 $1.27m, approximately 11 percent of the City’s projected sales tax receipts. Staff recommends increasing the baseline by $550k for the following: Ongoing Fleet $304,000 Retiree Funding $150,000 Facilities Maintenance $60,000 Street Maintenance Cost of Service Increase (COSI) $40,000 Because sales tax is erratic, staff proposes phasing this in over two years. Mr. Lester provided the following explanations: Ms. Wilder asked the Council to consider the fact that the difference [...]

Sources: City of Weatherford: council minutes, Aug. 25, 2015 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 11, 2015: 6 items; allowing the City Manager to accept a $25,000 donation from the Weatherford Library

Presentation of the FY16 City Manager's Proposed Budget. Kyle Lester, Budget and Strategic Planning Manager, presented this item. This budget contains $43.9m in expenditures in 22 funds across the City. It includes every program and service except utilities. The focus areas include addressing action items from the strategic plan which include fleet funding and retiree costs. The budget continues the revenue diversification, provides for certain employee pay increases, strategic increases to staffing, and continued First Monday improvements. Mr. Lester provided the following General Fund Overview: This plan ends with approximately 121 days of fund balance at the end of FY16, which is 30 days more than our requirement. Mr. Lester noted that staff has made no assumptions as to the amounts the City might choose to grant to nonprofit organizations. Once those decisions are made, staff will include the numbers in this budget as one-time items. One-time and ongoing supplemental requests have been grouped into nine categories as follows: Mr. Lester stated that the City's full estimated fleet value is approximately $10m. Current ongoing funding is $152k for two fire apparatus. Staff has targeted vehicles in public safety, those that have a high CC081115 Page 2 of 8 maintenance cost, and those that have a predictable rotation schedule. Staff proposes adding $304,044 in ongoing fleet [...]

Sources: City of Weatherford: council minutes, Aug. 11, 2015 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, July 14, 2015: 10 items; Proclamation naming July 2015 as Parks and Recreation Month in the City of Weatherford

Update on Squad Trial and Vehicle. Fire Chief Paul Rust presented this update. The department conducted a pilot program on a squad vehicle concept. In this year's budget, the department has approximately $100k to redesign a currently owned vehicle. After conducting the trial, staff prefers to purchase a squad vehicle. Medical response is a large part of what the Fire Department does. The squad vehicle is not a transport vehicle. Chief Rust provided a history of medical service as a part of the fire service. Truck 1 is not the best vehicle to send for medical calls. It is much larger than necessary for medical response calls. It is estimated that in ten years, the department could realize savings include tires, fuel, repairs, etc. over approximately 12,500 calls. Instead of redesigning truck 1, the department would like to purchase a crew cab 1-ton 4x4 with backup camera, an eight foot utility bed and two-tone paint. For the vehicle and the aftermarket add-ons and equipment, the total investment would be approximately $77,700. Council discussed the fact that approximately 65 percent of the department's calls are for medical response and that the firefighters are the first responders. Mr. Swancy added that the department has responded to medical calls since the mid-1970s. The department will collect data to help determine savings. The annual cost per year is cheaper. Staff [...]

Sources: City of Weatherford: council minutes, July 14, 2015 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, June 9, 2015: 6 items; and/or act upon approval of Ordinance 728-2015-17 modifying the Storm Water Utility

Consider and/or act upon approval of Ordinance 729-2015-18 amending the FY15 Adopted General City Budget. Kyle Lester, Budget and Strategic Planning Manager, presented this item. This item is to amend the City's FY15 budget for the following items: 1. $140,000 to upgrade the City's generator in order to provide sufficient backup power for IT operations. This item will be split 50/50 with the Utility Fund. A resolution has already been approved by the Municipal Utility Board. 2. Transportation & Public Works received a payment in the amount of $6,066, intended to pay for inspection work. This ordinance would amend the budget by that amount. 3. Additional funding for Transportation & Public Works in the amount of $222,000 for additional street repairs. Due to record breaking rainfalls and deterioration, two roads have major failures, and CC060915 Page 2 of 4 temporary patches are not helping. The amendment dollars would be sufficient to add these major repairs to the department's schedule for this fiscal year. On the motion of Craig Swancy, second by Jeff Robinson, the Council voted unanimously to approve Ordinance 729-2015-18. Motion carried 5 - 0.

Consider and/or act upon purchase to Nouveau Construction and Technology Services, utilizing HGAC contract pricing through E&I Cooperative contract # CNR-01165, to furnish and construct UPS and generator backup requirements for City's main datacenter. Troy Garvin, Director of Information Technology, presented this item. This generator will replace a generator that is approximately 20 years old. The current backup power system for the server room is split between multiple smaller systems, with multiple points of failure, in conjunction with an aging backup generator that cannot withstand future technology power load. To increase reliability of backup power systems and provide enough capacity for future server room infrastructure growth, Nouveau Construction and Technology and Services has proposed furnishing and installation of the following:  15kva Eaton Ups  All Required Circuitry  Ladder Tray And Wall Supports  50kw Koehler Generator With Fuel The full expenditure is $140,000, to be split 50/50 with the Utility Fund based upon a Utility Fund budget amendment which was approved May 28, 2015 at the Utility Board Meeting. Staff intends to repurpose the old generator. On the motion of Craig Swancy, second by Waymon Hamilton, the Council voted unanimously to approve this item. Motion carried 5 - 0.

Sources: City of Weatherford: council minutes, June 9, 2015 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, May 12, 2015: 8 items; Proclamation recognizing White's Funeral Home, the recipient of the first Texas Historic

Consider and/or act upon approval of Ordinance 726-2015-15 amending the FY15 Adopted General City Budget. Kyle Lester, Budget and Strategic Planning Manager, presented this item. He provided the following overview of requested amendments: 1. Adding budget to the following departments to coincide with donations, reimbursements, and insurance proceeds: Fire Services $101,442; City Administration $205; and Transportation & Public Works $8,993. 2. Transferring $7,000 from Fire Services to Facilities Maintenance for expenditures related to the repair of the driveway at fire station #1. 3. Rolling over the budget for Fund 50, our TxDOT-related capital projects fund. Each year, we budget for the balance of our capital projects fund to be spent. After the audit is finalized for the preceding year, and the remaining balances of the funds are known, staff re-budgets for that balance to be exhausted on the approved projects. Because all remaining TxDOT projects were consolidated into one fund last fiscal year, Fund 50 is the only capital projects fund that requires this formal action. The total budget of $6,939,315 includes the cash balance of the fund as of October 1, 2014 ($5,334,722) as well as anticipated revenues from the state for the interlocal advanced funding agreement approved on December 10, 2013 for FM highway 1884 and South Bowie Drive frontage road ($1,604,593). 4. Adding [...]

Sources: City of Weatherford: council minutes, May 12, 2015 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, April 28, 2015: 7 items; a Master Plat for Heroes Court Addition, for property located at the east end of E. Water

Monthly Financial Report for March 2015. Kyle Lester, Budget and Strategic Planning Manager, presented this item. He advised the Council that he will transition into presenting quarterly reports. If concerns arise, Mr. Lester will provide additional reports. Ms. Wilder inquired about trends in sales tax and how they appear to be well over the 2014 trajectory. Staff would like to wait a few months to ensure the trend continues. Ms. Wilder asked for an amendment in coming months that would allow Council to take actions they discussed during the current FY budget process. No action was required.

Sources: City of Weatherford: council minutes, April 28, 2015 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, March 24, 2015: 11 items, 1 split vote; and/or act upon acceptance of the annual audit report for the fiscal year ended September

Consider and/or act upon acceptance of the annual audit report for the fiscal year ended September 30, 2014, as presented by Pattillo, Brown & Hill, L.L.P., Certified Public Accountants. Dave Croff, Chief Financial Officer, presented this item. He introduced Chris Pruitt with Pattillo, Brown & Hill, L.L.P., Certified Public Accountants. Mr. Pruitt stated that the firm rendered an unmodified opinion, also known as a clean opinion, which is the highest opinion that can be issued. The Comprehensive Annual Financial Report (CAFR) has been reviewed in detail by the City's audit committee. Mr. Pruitt provided a brief overview of the report. He specifically noted that the City will be required to report on Governmental Accounting Standards Board (GASB) 68, pertaining to the City's retirement liability, in the next CAFR. The liability has always been there but will have to appear on the statement of net assets next year. Currently, the City's liability is over $14 million. This reporting requirement will affect every city, county, and state in the country. Mr. Pruitt stated that this liability will not affect the City's fund financials and it should not necessarily affect the way the City prepares the budget. On the motion of Heidi Wilder, second by Waymon Hamilton, the Council voted to accept the FY2014 CAFR. Motion carried 4 - 0.

Discuss and consider adoption of Ordinance 720-2015-09 amending Title IV Building and Property Maintenance Regulations, adding Chapter 13. Historic Preservation, to coordinate and remove duplicative language to be found in other titles. MCA2015-0003 Mr. Farmer presented this item as well. These amendments add Historic Preservation to the name of Title IV. Title IV of the Code currently relates to building and property maintenance regulations and this amendment creates a new chapter, number 13, which specifically relates to historic preservation. Mr. Farmer reiterated that these sections were previously codified in Title XII Zoning, but they are more CC032415 Page 3 of 7 procedural in nature and do not require the legal zoning processes. He reviewed amendments proposed by staff via the THC model ordinance, and amendments recommended by the City's HPC. The PZC also reviewed these amendments; they were not required to make a recommendation. Mr. Farmer discussed the tax incentives and other incentives for historic preservation. No dollar amount is listed in the proposed amendments; instead, the proposed amendment includes the words "to a maximum of the amount approved in the fiscal year budget by the City Council." This statement does not bind the Council to a specific dollar amount, nor does it prevent them from setting a zero budget. Funding for incentives is available on a [...]

Sources: City of Weatherford: council minutes, March 24, 2015 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, March 10, 2015: 5 items, 2 split votes; Distribute copies of and receive staff briefing regarding the draft FY14 Comprehensive

Distribute copies of and receive staff briefing regarding the draft FY14 Comprehensive Annual Financial Report (CAFR). Chief Financial Officer Dave Croff presented this item. Mr. Croff stated that the primary objective is to improve accounting and financial reporting by state and local governments by providing more comparable and visible information within the financial statements of a government. An unmodified opinion (this has the same meaning as a clean or unqualified opinion) was received from Pattillo, Brown and Hill. No difficulties or disagreements with management on financial accounting or reporting matters were noted. The auditors made the following suggestions for modifications:  Segregation of duties for internal control  Number of employees using single cash drawer  Consider centralizing invoicing function under Finance Department The City of Weatherford received the following 2013 financial and budget awards:  Certificate of Achievement for Excellence in Financial Reporting  Distinguished Budget Presentation Award  Texas Comptroller Leadership Circle Gold Member Mr. Croff explained that government activities are typically supported from taxes and intergovernmental revenues. Business type activities are intended to recover costs from user fees and charges. The Statement of Activities shows how net position changed during the current fiscal year as well as [...]

Consider and/or act upon approval of Ordinance 716-2015-05 amending the FY2015 Annual Budget. Budget and Strategic Planning Manager Kyle Lester presented this item. Mr. Lester stated that this item is to amend the City's FY15 budget for the following items:  Moving a total of $46,000 dollars from Non-Departmental (City Manager’s Contingency) into City Administration (Professional Services) for: CC031015 Page 2 of 5 o $10,000 worth of miscellaneous expenses in conjunction with the new Public Relations position. o Adding an additional $36,000 to extend the Grant Writing consultant’s term through the rest of this fiscal year.  Adding a total of $20,000 in personnel expenses to Planning and Development to convert a part- time administrative assistant to a full-time permit technician. Fees will be increased in order to offset this increase on an annual basis.  Adding a total of $985,000 in expenses for the full purchase of fire apparatus, paid for through proceeds of tax notes issued in January. Initially, the purchase of these apparatus was budgeted as traditional vehicle financing, whereby the city puts down $433,000 and finances the rest with annual payments of $160,000. Because this was adjusted to tax note financing, the apparatus were bought outright with proceeds from the tax notes, and the $160,000 will be used to service the tax note debt.  Add a total of $3,216 in [...]

Sources: City of Weatherford: council minutes, March 10, 2015 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Feb. 10, 2015: 5 items, 1 split vote; and/or act upon Resolution R2015-03 to establish guidelines and criteria governing tax

Update Council on Strategic Plan. Kyle Lester, Budget and Strategic Planning Manager, presented this item. He identified the following key questions for potential updates to the City's Strategic Plan: 1. Are there any changes to our current priorities? 2. Are there any additional items Council would like staff to consider? 3. If there are additional items, how do those rank among our current priorities and action items? Mr. Lester reviewed the current plan's action areas: 1. Conduct a Citizens' Survey 2. Upgrade infrastructure including streets 3. Convene a Capital Advisory Committee 4. Evaluate resources put toward "non-resident" services 5. Prepare new Comprehensive Plan 6. Explore new opportunities for revenue 7. Focus on developing Downtown, 1st Monday, and York Avenue 8. Improve tourism and marketing for the City 9. Ensure quality development Internal action areas (large financial and operational risks identified by staff) include: 1. finding a sustainable fleet funding solution for the approximately $10.5 million in fleet assets in the General Fund 2. keeping salaries consistent with the market; ensuring we have a sustainable payroll plan 3. considering retiree exposure and succession planning across the City for the approximately 20 percent of the General Fund employees that are immediately eligible to retire Mr. Lester noted that the City has changed in the following [...]

Sources: City of Weatherford: council minutes, Feb. 10, 2015 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Oct. 13, 2014: 6 items; Presentation regarding Chandor Gardens recognition to National Register of Historic Places

Consider and/or request approval to purchase two fire apparatus: Pierce 105' Quint and Pierce Dash CF Pumper. Paul Rust, Fire Chief, presented this item. He spoke about the availability of a quint which is a hybrid of a fire engine and a ladder truck. This apparatus is currently in stock and does meet our specifications. It is a CC101314 Page 3 of 5 2013 model which was used at trade shows. It is nicely equipped with 8,000 highway miles. To have one custom built would cost approximately one million dollars. We budgeted $850,000 for a quint, but by purchasing this stock vehicle, it will cost approximately $842,000. It does meet the city's specifications and could probably be delivered and in service before Christmas. The pumper will be built to specification and it will be approximately nine months before we can take delivery of it. The Fire Department has an apparatus committee and they are in full support to move forward with the purchase of both apparatus. Ms. Shew with FirstSouthwest spoke to the financial aspect and stated that the City could issue a tax note. It is a debt obligation and would require a pledge of the City's property tax. Assuming the same interest rates as on the refunding bonds, the projected true interest cost on this would be 1.48 percent. Ms. Shew stated that tax notes are not subject to voter approval because they carry a maximum length of seven [...]

Sources: City of Weatherford: council minutes, Oct. 13, 2014 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Sept. 23, 2014: 11 items, 2 split votes; public hearing and consider approval of Ordinance 698-2014-43 for a Zoning Change for

CC092314 Page 2 of 6 Consider and/or act upon General Fund and Hotel Fund outside agency funding requests. Kyle Lester, Budget and Strategic Planning Manager, presented this item. On the motion of Craig Swancy, second by Waymon Hamilton, the Council voted to approve funding from the General Fund as follows: Parker County Committee on Aging: $30,000 Center of Hope: $11,350 Freedom House: $15,000 Manna: $10,000 Crossroads Youth Ministry: $3,650 Motion carried 4 - 0.

Consider and/or act upon approval of Ordinance 699-2014-44 adopting the City Manager's Proposed Budget as amended by the City Council for the fiscal year beginning October 1, 2014, and ending September 30, 2015. Mr. Lester stated that the City Manager's proposed budget was presented to the Council on July 29. Work sessions were held on August 5, 12, 26, and September 9. Public Hearings were held on August 26, September 9 and 16. The general services budget contains 21 funds totaling $41 million, of which $29 million is in the General Fund. As discussed in previous work sessions, the following changes have been incorporated into this budget:  Fire apparatus is now financed with a large down payment of $433,000  Health insurance increases are now ongoing  Small vehicle leasing was eliminated  $70,000 in General Fund grants were implemented at Council's discretion Mr. Lester provided the following charts for FY15 and noted that dollars from the property tax increase have been earmarked for the items listed in red on the property tax rate chart. The FY15 ending fund balance is $8.8 million which is approximately 124 days. CC092314 Page 3 of 6 On the motion of Craig Swancy, second by Jeff Robinson, the Council voted to approve Ordinance 699- 2014-44 adopting the City Manager's Proposed FY15 Budget as amended. Motion carried 3 - 2.

Councilmembers Hamilton and Wilder voted in opposition. Consider and/or act upon the first and final ratification of the property tax revenue increase reflected in the Proposed FY15 Weatherford Municipal Annual Budget. Mr. Lester noted that a separate vote is required to ratify the tax increase reflected in the budget. On the motion of Craig Swancy, second by Jeff Robinson, the Council voted to ratify the property tax revenue increase. Motion carried 3 - 2.

Councilmembers Hamilton and Wilder voted in opposition. Consider and/or act upon approval of Ordinance 700-2014-45 adopting the proposed ad valorem tax rate of $0.4866 cents per $100 of valuation for the 2014 tax year. Mr. Lester reviewed the FY15 rate stating that the budget just adopted by the Council incorporates a 2.3 cent increase for a total tax rate of $0.4866 cents per $100 of assessed value. The following citizens spoke in favor of the tax increase:  Bill Warren, 605 South Waco  Kathleen Wildwood, 602 South Waco Jeff Robinson moved that the property tax rate be increased by the adoption of a tax rate of 48.66 cents per $100 valuation which is effectively a 6.3% increase in the tax rate. This includes a rate of 31.5 cents for the operations and maintenance of the General Fund and 17.16 cents in order to service the city's debt. Second by Craig Swancy. Motion carried 3 - 2.

Sources: City of Weatherford: council minutes, Sept. 23, 2014 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Sept. 16, 2014: 2 items; public hearing on the FY15 City Manager's Proposed Budget

Hold a public hearing on the FY15 City Manager's Proposed Budget. Kyle Lester, Budget and Strategic Planning Manager, presented this item. This is the first and only Public Hearing on the budget, which is scheduled for adoption on September 23, 2014. Mayor Hooks opened the Hearing at 6:31 p.m. John Hoehle, 116 Woodland Trail, spoke about the ever-increasing costs of the City's projects and the wasteful use of taxpayers' money. As there were no other speakers, Mayor Hooks closed the Hearing at 6:34 p.m.

Sources: City of Weatherford: council minutes, Sept. 16, 2014 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Sept. 9, 2014: 10 items; Proclamation naming September 17-23, 2014 as Constitution Week

Hold a PUBLIC HEARING on the proposed ad valorem tax rate of $0.4866 per $100 valuation, including $0.3150 per $100 valuation for operations and maintenance and $0.1716 per $100 valuation for interest and sinking (debt service). Kyle Lester, Budget and Strategic Planning Manager, spoke briefly about the Texas Truth in Taxation laws stating that this hearing is the second of two public hearings on the City’s proposed tax rate. Mayor Hooks opened the Public Hearing at 6:44 p.m. Kathleen Wildwood, 602 South Waco, spoke in support of the tax increase stating that instead of holding back the City of Weatherford, the CC090914 Page 1 of 5 Council and staff could consider creative ways to help those who may not be able to afford the increase. As there were no other speakers, Mayor Hooks closed the Public Hearing at 6:44 p.m.

Consider adoption of Resolution R2014-24 to repay the General Fund with future debt. Terry Hughes, Director of Capital Transportation, presented this item. He explained that Resolution R2014-24 is a declaration to reimburse the General Fund for dollars to be expended for the purchase of the property located at 221 North Main. On the motion of Jeff Robinson, second by Craig Swancy, the Council voted unanimously to approve Resolution R2014-24. Motion carried 5 - 0.

Budget Work Session for Fiscal Year 2015 (FY15). Kyle Lester, Budget and Strategic Planning Manager, presented this item. Mr. Lester stated that no modifications were made since the last Work Session. The proposed ending fund balance is 124 days. Mr. Lester began to review a proposal from Councilmember Wilder regarding balancing the budget without a tax increase. Mr. Lester noted that if the property tax rate proposal is cut, then the items allocated from the proposed increase would not be funded unless other funding sources are determined. If the City keeps the current tax rate of .4636 for $100 of assessed value, then staff will have to cut $400,000 from the FY15 proposed budget. Property values grew this year; therefore, the City would see an increase of $122,000, which has been allocated to street maintenance and benefits. The items earmarked for the property tax increase include fire vehicle financing, street maintenance, benefits, market adjustments, and PR/Tourism. Should the Council choose not to raise taxes, or choose to raise them at a lower rate than has been proposed by staff, then the aforementioned areas are the areas in which staff would first look to for cuts. Mr. Lester noted that $19.7 million of the City's budget is in personnel and benefits. Mayor Hooks and Mr. Swancy asked the Council to consider allocating an additional $10,000 to the Doss Heritage and [...]

Sources: City of Weatherford: council minutes, Sept. 9, 2014 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 26, 2014: 9 items; Budget Work Session for Fiscal Year 2015 (FY15). Kyle Lester, Budget and Strategic

Budget Work Session for Fiscal Year 2015 (FY15). Kyle Lester, Budget and Strategic Planning Manager, presented this item. He spoke about modifications that have been made since the last work session: included a $433,000 down payment to finance a pumper truck and a quint for the Fire Department; included $70,000 for General Fund grants as one-time expenses; and removed the $40,000 in storm water fund administration charges. The proposed property tax break down is as follows: CC082614 Page 1 of 9 Because the $40,000 in Transfer Revenues from the storm water fund was removed from the proposal, and in order to continue to fund that portion of the $140,000 in health insurance costs, staff has taken that out of the proposed street maintenance funds. This change puts the street maintenance budget at $1.16 million. General Fund Overview The projected ending fund balance for FY15 is now at 124 Days. This decrease resulted from the $433,000 down payment for Fire apparatus financing and $70,000 in one-time general fund grant requests. This overview incorporates the City billing the Chamber of Commerce for overtime costs, estimated at $25,000, associated with the Peach Festival. This results in increased ongoing capacity of $25,000. The current increase of $25,000 could be allocated to market adjustments reducing the gap for the remaining market adjustments from $150,000 to $125,000. [...]

Hold a PUBLIC HEARING on the proposed ad valorem tax rate of $0.4866 per $100 valuation, including $0.3150 per $100 valuation for operations and maintenance and $0.1716 per $100 valuation for interest and sinking (debt service). Kyle Lester, Budget and Strategic Planning Manager, stated that the Texas Truth in Taxation laws require two Public Hearings on the proposed tax rate. This is the first of those hearings; the second hearing will be held on September 9. Mayor Hooks opened the Public Hearing at 6:42 p.m. Bobbie Narramore, 209 West First Street; Teri Hubbard, 1317 South Lamar; and Kathleen Wildwood, 602 South Waco spoke in favor of the proposed tax increase. As there were no other speakers, Mayor Hooks closed the Public Hearing at 6:46 p.m.

Sources: City of Weatherford: council minutes, Aug. 26, 2014 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 19, 2014: 1 item; Budget Work Session for Fiscal Year 2015 (FY15). Prior to hearing the presentation the

Budget Work Session for Fiscal Year 2015 (FY15). Prior to hearing the presentation the Council requested time to have discussion regarding the budget, the proposed tax increase, the bond election, fire service, staffing, redefining priorities and exploring other options. Budget and Strategic Planning Manager Kyle Lester spoke on this item. He briefed the Council on modifications requested in the previous budget discussion which included making changes for the approximately $140k increase for health insurance. The proposed suggestions included: removing $50k from small vehicle leasing cost which would include no small vehicle leasing, the Information Technology (IT) Administrator position charged to the Storm Water Utility Fund (SWUF) per IT Cost of Service, that Utilities pay for a portion of the public relations (PR)/marketing position and the remaining portion come from the property tax proposal. Mr. Lester explained to Council that adjustments had been made to incorporate the $140k in the ongoing budget and that a cap would be placed on those benefits in future as well. The Council discussed not using SWUFs to pay for this service. It was consensus that those funds needed to be earmarked for the use of projects related to drainage and storm water issues. The Council also made the suggestion to review the possibility of Hotel Occupancy Tax (HOT) funds being used for the [...]

Sources: City of Weatherford: council minutes, Aug. 19, 2014 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 12, 2014: 10 items; presentations from outside agencies requesting funding via General Fund and Hotel

Receive presentations from outside agencies requesting funding via General Fund and Hotel Occupancy Tax Revenue. Kyle Lester, Budget and Strategic Planning Manager, introduced this item. Outside funding requests from the General Fund total $104,350 for the upcoming Fiscal Year (FY).  Paula Hood presented Center of Hope's funding request of $11,350.  Cindy Hanna presented Crossroads Youth Ministry's request for $20,000.  Catherine Tietjen presented a request for $15,000 on behalf of Freedom House.  Janice Smith presented a request for $28,000 on behalf of Manna Storehouse to enhance utility assistance. Council considered the ability to offset this request through the Utility Fund.  Kristen Lilley, Parker County Committee on Aging, presented a request for $30,000. Hotel Occupancy Tax Revenue requests total $211,400 for FY2015.  Amanda Rush, Doss Heritage and Cultural Center, presented a request for $70,000.  Lewis Schwartz presented a request for $20,000 on behalf of Theatre Off The Square (TOTS). Mr. Schwartz mentioned section 351.101 of the Texas Tax Code and stated that the arts could be supported without regard for ‘heads in beds.’ They City’s attorney disagreed.  Peggy Hutton, Weatherford Chamber of Commerce, presented a request for $121,400.

The Council recessed for a short break at 8:10 p.m. The Council reconvened at 8:20 p.m. Vote to propose City of Weatherford property tax rate for Fiscal Year (FY) 2015. Upon request of Mayor Hooks, City Secretary Malinda Nowell read the City's Rules Governing Citizen Comments. Kyle Lester, Budget and Strategic Planning Manager, presented this item. In the current Fiscal Year, FY14, the City of Weatherford's ad valorem tax rate is $0.4636 per $100 of assessed property value. This includes $0.292 per $100 for operations and maintenance (O&M), and $0.1716 for interest and sinking (I&S). Certified Appraised Values for the upcoming fiscal year indicate that the effective tax rate is $0.4575. This means that it would require a slightly lower tax rate to generate the same amount of property tax revenue on properties that exist on the tax rolls for both years. State law requires the City to hold two public hearings before adopting a tax rate that exceeds the effective tax rate. The rollback rate is $0.5016 and it represents the highest rate we can adopt without triggering a possible rollback election. While there are restrictions on rates that can be adopted, there is no real restriction on a rate proposal. The rate Council proposes tonight will represent the highest rate which can ultimately be adopted for FY15. The FY15 City Manager's Proposed Budget includes a proposed tax increase [...]

Consider and/or act upon approval of Resolution R2014-23 ordering a bond election to be held in the City of Weatherford on November 4, 2014 and authorizing the Mayor to execute the Contract for Election Services with Parker County Elections. Terry Hughes, Director of Capital Transportation Projects, presented this item. Staff was directed to bring back three proposals. Ms. Wilder stated that three proposals seem to be too much for our citizens. She stated that she polled her neighborhood and it seems like those that were going to vote would vote on the cheapest of the propositions. Ms. Wilder suggested taking only one proposition, number one, before the voters which would include the downtown project and the six traffic lights from proposition 2. It was suggested that the other items could be set out for future bond elections as they are all good projects. Council agreed with Ms. Wilder's suggestion to put only one proposition before the voters in November. Mr. Hughes stated that staff can craft the motion as needed for adoption of the resolution as Council wants it. Mr. Hughes spoke briefly about the average taxable value and shared the following chart: With the tax increase that the Council proposed for FY15 earlier this evening, the tax rate increases as follows: Further, the tax rate increases, over and above that, as follows, should the citizens approve the bond [...]

Sources: City of Weatherford: council minutes, Aug. 12, 2014 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, July 29, 2014: 2 items; Presentation of the City Manager's Fiscal Year (FY15) Proposed Budget

Presentation of the City Manager's Fiscal Year (FY15) Proposed Budget. Kyle Lester, Budget and Strategic Planning Manager, stated that this budget contains 19 funds, a total of $40.2 million, and includes all funds except water, wastewater, and electric. The focus areas for this budget include: addressing action items from the strategic plan; outlining principles and strategies for revenue diversification; addressing employee pay; and addressing an ongoing fleet solution. He provided the following General Fund Overview for FY15: The ending fund balance of $8.8 million represents approximately 124 days. The budget does not include outside agency funding at this time; those numbers will be included when staff receives specific directions from Council. This budget contains the following one-time and ongoing expenses: One-Time Ongoing Total Personnel 386,300 721,173 1,107,473 COSI (Cost of Service Increase) - 110,049 110,049 Reserve / Contingency 500,000 - 500,000 Facilities Maintenance 195,791 7,500 203,291 Software 151,927 65,738 217,665 Vehicles 631,415 209,400 840,815 Equipment 63,728 6,400 70,128 Roads/Sidewalks - 250,000 250,000 Other 333,497 - 333,497 2,262,658 1,370,260 3,632,918 Mr. Lester stated that this budget includes $150,000 for a comprehensive plan and citizen survey, as well as $500,000 from landfill royalties for continued development of First Monday Grounds, [...]

Sources: City of Weatherford: council minutes, July 29, 2014 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, July 22, 2014: 3 items; public hearing and consider approval of Ordinance 684-2014-29 request for a Zoning Change

Consider and/or act upon approval of Ordinance 685-2014-30 amending the FY2014 budget to transfer monies from various bond funds into general capital improvement projects fund. Dave Croff, Director of Finance, presented this budget amendment. These dollars have been set aside in several separate funds. This amendment brings all of those dollars together into one fund, which is more suitable for the payment of invoices and for the reporting of fixed assets. The only new money in this amendment is the $1.6M cash payment from TxDOT. After discussion, on the motion of Dennis Hooks, CC 072214 Page 1 of 2 second by Jeff Robinson, the Council voted unanimously to approve Ordinance 685-2014-30. Motion carried 4 - 0.

Discuss holding a work session to consider the recommendations of the 2014 Citizen Capital Advisory Committee (CCAC). Terry Hughes, Director of Capital Transportation Projects, presented this report. Council consensus was to hold a work session. Mayor Hooks noted concerns regarding the time frame and whether we can get the information to our citizens timely enough. Council agreed to hold a work session on this item on Tuesday, July 29 beginning with the presentation of the budget at 6:00 p.m. followed by this work session item. Council inquired about holding an Executive Session for discussion about real estate that would need to be acquired in conjunction with the recommended transportation projects. Land acquisition is unknown at this time since the Council has not approved a final list of projects. Council also mentioned that there were not very many recommendations for the north side. Mr. Hughes noted that thus far, the projects are the recommendations of the CCAC, but anything going forward will be the action of the Council. Monthly financial report for June 2014. Kyle Lester, Budget and Strategic Planning Manager, presented this item. No action was required or taken.

Sources: City of Weatherford: council minutes, July 22, 2014 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, June 24, 2014: 6 items; a request for and approval of a ten year license agreement for use of the sidewalk and

CC 062414 Page 2 of 5 Fiscal Year (FY) 2014-15 Budget Work Session. Kyle Lester, Budget and Strategic Planning Manager, presented a sneak peek on the upcoming FY budget. He provided information regarding the preliminary expectations for FY14. In FY15, utilizing approximately $2.2 million would leave the City with a projected 120 days of fund balance at the end of the FY. Operations requiring ongoing funding include concerns such as street system improvements, competitive payroll, and fleet funding. Street system improvements are currently funded at $980,000 annually. Since improvements are recommended at $1.2 million, we are underfunded by approximately $220,000. Maintaining a competitive pay scale is integral to attracting and retaining quality employees. Staff believes that market adjustments will help remedy that problem. For employees unaffected by these market adjustments, staff suggests a modest cost of living increase of two percent to help those positions to stay competitive within the Metroplex. Since FY05 the City has spent an average of $420,000 annually on vehicles and large equipment. Looking at the age of our fleet over the past year, several vehicles are past their useful lives, suggesting that even $420,000 per year is insufficient to adequately replace the fleet in a timely manner. Council discussed dedicating a certain amount of property tax revenue for [...]

Sources: City of Weatherford: council minutes, June 24, 2014 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council (Municipal Utility Board), June 10, 2014: 1 item; Presentation regarding the Cost of Service and Rate Design (COS/RD) Study

Presentation regarding the Cost of Service and Rate Design (COS/RD) Study. Assistant City Manager Sharon Hayes presented this item stating that the last time the City conducted a rate study was in 2008. In Fiscal Year 2013-14 funds were budgeted to update the Cost of Service and Rate Design (COS/RD) study for utilities. On October 24, 2013, the Municipal Utility Board approved funding to begin this study. Ms. Hayes introduced Tony Georgis and Chris Eckert from NewGen Strategies. They will provide an overview and take input from the Council and Board today. That information will be incorporated into the study and discussed with the Board on June 26. It is anticipated that they will return for the July meeting with a completed report. Mr. Georgis stated that revenue requirement components include: operation and maintenance expense; other cash or non-cash expenses; debt service; debt service coverage; capital paid from current earnings; and taxes or in lieu of taxes; less other non-rate income sources. He explained the steps involved in the COS/RD study and noted that the primary variables are rate changes, debt issuances, and capital. The total electric revenue requirement forecasted for 2015 through 2019 is $37,772,788. The total water revenue requirement forecasted for 2015 through 2019 is $16,617,047. Mr. Georgis spoke about the use of lake lot license revenues. These [...]

Sources: City of Weatherford: council minutes, June 10, 2014 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, May 13, 2014: 9 items; Proclamation naming May 11-17, 2014 as Nursing Home Week

Discuss and consider holding a budget retreat for Fiscal Year (FY) 2014-15 planning. Kyle Lester, Budget and Strategic Planning Manager, spoke about the city's 2013 strategic plan, a two to three year document, highlighting strengths, weaknesses, opportunities, and threats that were determined during the strategic planning process. He spoke about the FY14 action items that resulted from the strategic plan. He noted that the City Manager's proposed budget will be presented to the Council in July. Staff is functioning under the priorities that Council identified in the strategic plan last year. The Council would like to review the proposed budget prior to the consideration of a tax rate for FY15. Council will receive the City Manager's Proposed Budget on July 29 and consideration of the tax rate is scheduled for August 12. Staff is consistently working toward the Council's goals as set in the top three priorities from the 2013 strategic plan. If those goals have changed, Council should advise staff in advance. Council consensus was to hold a budget work session to provide staff with direction about the Council's budgetary priorities, but that the City not conduct an all-day budget retreat.

Sources: City of Weatherford: council minutes, May 13, 2014 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, April 22, 2014: 4 items; Proclamation naming April 26, 2014 as Arbor Day in the City of Weatherford

Consider and/or act upon request of the Weatherford Little League (WLL) to reduce fees. Assistant City Manager Sharon Hayes presented this item. Ms. Hayes gave a brief history of discussions regarding WLL since 2011. In their audited financials for the 12-month period ending September 30, 2013, the WLL noted a decrease in net assets of $18,663. WLL prepared a Fiscal Year 2014 budget with a goal of lowering expenditures and increasing revenues to offset the loss. Many of the cuts were internal. To further reduce the deficit, WLL requested a reduction in user fees by $5 per player in 2014 and a $5 reduction in 2015. Staff presented this information to the Parks Board on April 15, 2014. Staff did not request a recommendation from the Parks Board since this action can only be approved by the Council. On the motion of Waymon Hamilton, second by Heidi Wilder, the Council voted unanimously to enter Executive Session on this item, under the authority of consultation with attorney. Motion carried 5 - 0.

Future agenda items:  Discussion of Council priorities at the June 10, 2014 budget work session.  Tax rate discussion.

Sources: City of Weatherford: council minutes, April 22, 2014 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Nov. 12, 2013: 8 items, 1 split vote; Review/Update regarding the Texas Open Meetings Act

Consider and/or act upon approval of an Interlocal Agreement with Parker County Emergency Services District (ESD) #3 for a joint working agreement. Fire Chief Paul Rust presented the contract for Council's consideration. Chief Pat English from ESD 3 was also present. Chief Rust provided a map of the service area. He discussed the taxes related to emergency services. He reviewed incident hours and budget by service. The ESD's assets total more than $1 million, which Weatherford Fire Department (WFD) will have access to through this agreement, CC 111213 Page 3 of 6 including engines, brush trucks, a tanker, breathing apparatus, Jaws-of-Life, fire hose, nozzles, thermal imaging camera, and gear for the six firefighters. He spoke about the ESD's rent, utilities, and trained volunteers, as well as the experienced firefighters that are already familiar with our employees and our City. Ms. Wilder inquired about the cost to the citizens of Weatherford and stated that there are inconsistencies or incompatibilities in Chief Rust's calculations. Ms. Wilder stated she is against this agreement. Mr. Robinson spoke about mutual aid calls; duplication of equipment and firefighters for no reason other than we are separate taxing entities; an improved response time for part of Weatherford; the $200,000 which covers the three firefighters we are bringing on; and that the agreement could save on [...]

Sources: City of Weatherford: council minutes, Nov. 12, 2013 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Oct. 8, 2013: 3 items; approval of Resolution R2013-20 electing candidates for the Parker CC 100813 Page 1 of 3

Discuss and consider how to increase tourism, and how to make Weatherford a destination city. Discussion on this topic included hiring a marketing specialist; adequate budgeting for statewide marketing/advertising; available hotels; selling Weatherford; tourism could be the revenue stream the City needs; recent road improvements; Chandor Gardens; Heritage Park; making visitors feel welcome so they will visit or move here; market more events; partner with and support other local events; make the City's main corridors more appealing; and advertise more for the Red Steagall Wagon Train coming through town in a few weeks. Jim Pope, Weatherford Aero Modeling Society, spoke about their organization, the tourism they bring to Weatherford, and asked for advertising support. Marilyn Carter, The Texas Opry, spoke about their event with Connie Smith this coming weekend, about their entity being "for profit", about the tourism dollars all going to the Chamber and Chandor Gardens, and the tourism they offer and provide for Weatherford. Mr. Blaisdell spoke about additional costs for events including directing traffic, safety, security, and traffic congestion. He stated that there are some events the City should promote, and some events the City should promote more than we currently do. He mentioned the potential for centralizing our marketing processes. Staff has worked on a possible plan [...]

Sources: City of Weatherford: council minutes, Oct. 8, 2013 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Sept. 24, 2013: 6 items; Public Hearing on the proposed voluntary annexation of 1.10 acre tract of land being a

Consider and/or act upon General Fund outside agency funding requests. Chad Janicek, Director of Office of Management and Budget (OMB), presented this item. This item calls for an official vote regarding the funding levels for the General Fund outside agency requests. CC 092413 Page 2 of 5 Two weeks ago, Council's consensus was to fund $15,000 for Center of Hope, $15,000 for Freedom House, and $30,000 for Parker County Committee on Aging. On the motion of Heidi Wilder, second by Craig Swancy, the Council voted to approve funding $15,000 for Center of Hope, $15,000 for Freedom House, and $30,000 for Parker County Committee on Aging. Motion carried 3 - 0.

Jeff Robinson recused himself from this vote. Consider and/or act upon approval of Ordinance 639-2013-33 adopting the City Manager's Proposed Budget as amended by the City Council for the fiscal year beginning October 1, 2013, and ending September 30, 2014. Chad Janicek, Director of OMB, presented this item. Staff received direction from Council since the City Manager's Proposed Budget was presented on August 6. The ordinance includes the changes to the FY14 budget that have been made up to this point. On the motion of Jeff Robinson, second by Craig Swancy, the Council voted unanimously to approve Ordinance 639-2013-33 adopting an amended budget for the Fiscal Year ending September 30, 2014. Motion carried 4 - 0.

Consider and/or act upon approval of Ordinance 640-2013-34 adopting the proposed ad valorem tax rate of 46.36 cents per $100 of valuation for the 2013 tax year. Chad Janicek, Director of OMB, presented this item to leave the ad valorem tax rate unchanged at $0.4636 per $100 valuation. On the motion of Heidi Wilder, second by Jeff Robinson, the Council voted unanimously to “approve that property taxes be implemented by the adoption of an unchanged tax rate of $0.4636 per $100 valuation through approval of an ordinance authorizing the levying of ad valorem taxes for Fiscal Year October 1, 2013, through September 30, 2014. This tax rate will raise more total property taxes than last year's budget by $168,425, or 3.28%. Of that amount, $95,351 is tax revenue to be raised from new property added to the tax roll this year.” Motion carried 4 - 0.

Discuss and consider authorizing the City of Weatherford to enter into a new contract with Weatherford Independent School District (WISD) for the School Resource Officer (SRO) CC 092413 Page 3 of 5 program. Mike Manning, Chief of Police, presented this item. He asked that the Council approve staff to enter into a new agreement with WISD for the SRO program. WISD pays for one half of each SRO position. In prior years, there were four SROs; however, due to funding issues, WISD reduced that by one. WISD recently approached the Department about returning the program to four officers. The Department plans to fill the position by moving one officer from patrol. If the budget situation improves, the Department may approach the Council about the addition of a new position to replace the patrol officer. Bobbie Narramore, 209 West First Street, spoke in opposition of the City paying for the expense of the SROs stating that it should be an expense of the WISD. Chief Manning noted that cities handle SRO programs many different ways. Some cities fully fund the program, some split the cost 50/50 with the district, and some districts have their own police department. For example, in Parker County, Aledo ISD has their own police department even though the City of Aledo does not have a police department. On the motion of Jeff Robinson, second by Heidi Wilder, the Council voted unanimously to [...]

Sources: City of Weatherford: council minutes, Sept. 24, 2013 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Sept. 10, 2013: 4 items; Presentation of Director's Outstanding Achievement Award

Hold a Public Hearing on the proposed ad valorem tax rate of $0.4636 per $100 valuation, including $0.2920 per $100 valuation for operations and maintenance and $0.1716 per $100 valuation for interest and sinking, for the fiscal year (FY) beginning October 1, 2013, and ending September 30, 2014. Chad Janicek, Director of Office of Management and Budget (OMB), presented this item stating that this is the second and final Public Hearing. The proposed tax rate is unchanged. Mayor Hooks opened the Public Hearing at 6:49 p.m. As there were no speakers, Mayor Hooks closed the Hearing at 6:50 p.m. Hold a Public Hearing on the FY14 City Manager's Proposed Budget. Mr. Janicek stated that this is the first and only Public Hearing on the proposed FY14 budget. He stated that the budget was originally presented on August 6, 2013 and includes changes made by the Council over the last several weeks. Mayor Hooks opened the Public Hearing at 6:51 p.m. Tim Galbreaith, 412 West Russell, a retiree, spoke in opposition of the proposal to reduce the retiree cost of living adjustment (COLA) from 70 percent of the Consumer Price Index (CPI) to 50 percent of the CPI. As there were no other speakers, Mayor Hooks closed the Hearing at 6:56 p.m. Hold a Public Hearing on the proposed voluntary annexation of 1.10 acre tract of land being a portion of Block 1, Lockwood Estates, as recorded in Plat Cabinet [...]

Discuss and consider the Fiscal Year 2014 (FY14) City Manager's Proposed Budget, including possible changes to the proposal and funding requests from outside agencies. CC 091013 Page 2 of 4 Chad Janicek, Director of OMB, presented this item. He provided a summary of changes to revenue and expenditures since the FY14 budget was proposed on August 6. Council discussed the proposed reduction of the retiree COLA from 70 percent to 50 percent. Mr. Swancy noted that he cannot vote since he draws a retirement from the City. The Council discussed W-2 information for the years 2007 to 2012. Mr. Robinson recused himself from discussing the outside agency General Fund requests. The Council directed staff to include in the budget the following funding:  Parker County Committee on Aging - $30,000  Center of Hope - $15,000  Freedom House - $15,000 Because the Council chose to fund only $60,000 for General Fund requests, the other $15,000 will be added back to fund balance bringing it to a total of 122.22 days. Council discussed the requests for Hotel Occupancy Tax (HOT) funds and directed staff to include in the budget the following amounts:  Doss Heritage and Cultural Center - $13,471  Chamber of Commerce - $114,529  Theatre Off The Square (TOTS) - $0  Texas Opry - $0 Council requested staff consider funding additional signage for Chandor Gardens from HOT funds. Ms. Felts stated [...]

Sources: City of Weatherford: council minutes, Sept. 10, 2013 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council (Executive Session & Work Session), Sept. 3, 2013: 1 item; Continue discussions regarding the Fiscal Year 2014 (FY14) budget

Continue discussions regarding the Fiscal Year 2014 (FY14) budget. Chad Janicek, Director of Office of Management and Budget (OMB), presented this item. Mr. Janicek defined the terms ongoing and one-time. He reviewed ongoing and one-time revenue, as well as ongoing and one-time expenditures. He spoke briefly about target budgets submitted by departments, and their requests for supplemental items. Mr. Janicek mentioned that the City Manager's Proposed Budget was presented on August 6, and that the Council held a Budget Retreat on August 17. Several changes were incorporated during this process. At the regular meeting on August 27, staff received direction to make the street funding dollars an ongoing expense. He presented the following Impact of Adjustments chart and the Council’s consensus was to proceed as identified: CC 090313 Page 1 of 4 Mr. Janicek requested Council consensus on the following items:  Part-time floating position in City Manager's department o Consensus was to remove this position and to put the dollars into street maintenance  Salary adjustment in Human Resources position o Consensus was to leave this adjustment in the budget.  Ric Williamson Memorial Highway mowing o Council consensus was to leave this item in the budget and to keep detailed record regarding the maintenance cost.  Library funding o Mr. Janicek noted that Dale Fleeger, Director of [...]

Sources: City of Weatherford: council minutes, Sept. 3, 2013 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 27, 2013: 11 items; work session on the FY14 proposed budget

Hold a work session on the FY14 proposed budget. Topics will include proposed changes to the employee retirement plan, a walk-forward of changes made to the budget proposal since August 6, and responses to questions raised during the August 17 budget retreat. Mr. Hamilton requested a 25 minute time limit on each of the Work Session items. Chad Janicek, Director of Office of Management and Budget (OMB), presented this item. He mentioned the Council's proposal for an unchanged tax rate, and spoke about the Budget Retreat held on August 17. Mr. Janicek gave details on the following Fiscal Year 2014 (FY14) expenditure changes: Discussion included the proposed tax rate, the anticipated property tax revenue, recommendations to further reduce the budget, Library programs, organizational structure, and budgeting certain expenditures as one-time or ongoing. The Council also discussed the storm water utility fund, improvements at Heritage Park, and street maintenance. The Council decided to move on to the next item and reconvene the budget work session after the regular meeting. CC 082713 Page 1 of 8 Continue discussion regarding the joint working agreement with Emergency Service District (ESD) #3. Fire Chief Paul Rust presented this item. He provided the Council with information regarding the fire department's service. He clarified that this would be a joint working agreement instead [...]

Hold a public hearing on the proposed ad valorem tax rate of $0.4636 per $100 valuation, including $0.2920 per $100 valuation for operations and maintenance and $0.1716 per $100 valuation for interest and sinking, for the fiscal year beginning October 1 2013, and ending September 30, 2014. Chad Janicek, Director of OMB, stated that this is the first of two public hearings to be held on the proposed tax rate. The second public hearing on the tax rate will be held on September 10, 2013. On August 13 the Council voted to propose a tax rate for FY14 of $0.4636 per $100 valuation, including $0.292 for operations and maintenance and $0.1716 for interest and sinking, which represents no change in the tax rate. Mayor Hooks opened the Public Hearing at 7:14 p.m. As there were no comments, Mayor Hooks closed the Public Hearing at 7:14 p.m.

Mayor Hooks called the Work Session back to order at 7:55 p.m. Hold a work session on the FY14 proposed budget. Topics will include proposed changes to the employee retirement plan, a walk-forward of changes made to the budget proposal since August 6, and responses to questions raised during the August 17 budget retreat. Mr. Janicek spoke about the City's retirement plan adjustment. The City contributes to Social Security, retiree insurance, and TMRS. The rate has increased from approximately 14 percent to 17 percent over the last eight years. Mr. Janicek stated that since 2008, retirees have had annual payment increases of 2.7, 0, 1.1, 2.2, and 1.5 percent based on data from the Bureau of Labor & Statistics. He spoke about the reasons for the increase including, but not limited to:  The need by TMRS to reduce assumptions for future returns on their investment vehicles;  Changes to accounting rules which require more detailed reporting of the liabilities and any funding gaps associated with them; and CC 082713 Page 6 of 8  Add-ons to our plan, particularly an automatic cost of living adjustment (COLA) repeater equal to 70 percent of inflation. Mr. Janicek explained the automatic COLA repeater. Since these increases are required to adequately fund our retirement plan, they are automatically included in the budget before any other considerations are made. This will continue [...]

Sources: City of Weatherford: council minutes, Aug. 27, 2013 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Aug. 13, 2013: 10 items, 3 split votes; Recognize Texas Amateur Athletic Federation State Swim Qualifiers

Waymon Hamilton voted in opposition. Consider and/or act upon proposing an ad valorem tax rate for the fiscal year beginning October 1, 2013, and ending September 30, 2014. Chad Janicek, Director of Office of Management and Budget, presented this item to the Council, beginning with an explanation of the effective tax rate and the rollback tax rate. He stated that the Certified Appraised Values for the upcoming fiscal year indicate that the effective tax rate is $0.2739941. This means that it would require a slightly lower tax rate to generate the same amount of property tax revenue on properties that exist on the tax rolls for the current year and next year. State law requires the City to hold two public hearings before adopting a tax rate that exceeds the effective tax rate. Mr. Janicek reviewed the following options: On the motion of Waymon Hamilton, second by Heidi Wilder, the Council voted to approve the current tax rate of 46.36 cents per $100 valuation. Motion carried 4 - 1.

Sources: City of Weatherford: council minutes, Aug. 13, 2013 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council (Special Session), Aug. 6, 2013: 1 item; presentations from outside agencies requesting funding via General Fund and Hotel

Receive presentations from outside agencies requesting funding via General Fund and Hotel Occupancy Tax Revenue. Chad Janicek, Director of Office of Management and Budget, introduced the organizations requesting general fund dollars, beginning with Center of Hope. Paula Hood, Director of Operations, spoke about the services that the Center of Hope provides to the community. She noted over 2,500 volunteers, over 60 church partners, local business partners, as well as school and college partners. Ms. Hood spoke about their three programs: Help for Today; Help for Tomorrow; and Camp Hope. Ms. Hood provided statistics and information about the support they provide to Weatherford and Parker County residents. Center of Hope requested the following: $13,500 for Job/Career Preparation; $4,000 for Adult Basic Education; and $6,500 for Financial Education and Management. Catherine Tietjen, Executive Director, spoke on behalf of Freedom House stating that this is the 14th year that she has presented similar requests to the City. Ms. Tietjen spoke about the groups of persons served by Freedom House. Over 50 percent of the people they serve are from the City of Weatherford. Last year, Freedom House served 348 Weatherford residents. City dollars are combined with all of the other funding they receive. They need the City dollars to show their funders that they have the support of the [...]

Sources: City of Weatherford: council minutes, Aug. 6, 2013 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, July 23, 2013: 5 items; Recognized Yard Awards for April through June

Update on Street Rehabilitation Projects. (Manny Palacios) Mr. Palacios provided the Council with an update on the street rehabilitation projects. The department is currently in the third year of their five year plan, 2011-2015. The plan calls for twelve miles of road rehabilitation; today, close to six miles have been completed. Mr. Palacios utilized a picture slideshow to review the asphalt zipper process. He also showed a video of the microsurfacing process. Microsurfacing consists of a mixture of cement, aggregate, fibers, and emulsion liquid asphalt. It places a thin layer over the road, takes approximately one hour to cure, and can extend the life of the road for approximately five to ten years. Many cities around the country are using this method to preserve the condition of their good roads. Microsurfacing is more cost effective at $2.96 per square yard versus HMAC (2-inch asphalt) at $7.65 per square yard. Chip seal is still used; however, microsurfacing is a much faster process. In addition to the pavement management analysis, IMS also conducted a sign inventory. The City of Weatherford owns 5,158 signs. Each sign now has GPS coordinates. This will help staff on their work orders, and to identify where each sign is located. CC 072313 Page 4 of 8 These projects have been completed on a budget of approximately $663K. Monthly Management Report including financials for [...]

Mayor Hooks called for a recess. Mayor Hooks called the meeting back to order at 8:48 p.m. Discuss, consider and provide staff direction regarding consolidation with Emergency Service District (ESD) #3. Paul Rust, Fire Chief, presented this item. He reminded Council that this item was discussed at a previous meeting and that Council had directed staff to pursue more details. Chief English with ESD #3 was also in attendance. Chief Rust reviewed the operational benefits of consolidation:  Higher level of service for the communities including better response times due to the utilization of the District's station and enough firefighters staffed on the first arriving fire engine to begin interior operations.  Increased level of firefighter safety with a four-member, best practices approach, and a potential pool of volunteer firefighters to supplement paid members through a reserve program. Chief Rust reviewed the overall concept. The ESD would contract with the City for fire and rescue services. The City would use the ESD's facility, vehicles, and equipment. The City would agree to hire the ESD's six paid firefighters. The City currently has three openings. Filling these positions with ESD firefighters would equate to a savings of $5,280 for the City. The ESD will agree to pay an annual contract fee to the City for fire and rescue services. The fee would cover the budget increase [...]

Sources: City of Weatherford: council minutes, July 23, 2013 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, July 9, 2013: 6 items; Proclaim Friday, July 12, 2013 as "Udorn Research Group Day". Mayor Hooks issued the

Brief Update on FY14 Budget Process and present options to consider for implementing elements of the new strategic plan. CC 070913 Page 3 of 4 Chad Janicek, Director of Office of Management and Budget, presented this report. The City Manager's Proposed Budget will be presented in approximately four weeks. Mr. Janicek spoke about the process by which departmental requests are prioritized. Council's priorities are taken into account based upon the strategic plan that was adopted a few months ago. The highest priority was service to citizens. Other strategic plan priorities included maintaining and expanding revenue sources, street system improvements, and protect/develop the City's healthy economic climate. Mr. Janicek introduced and explained a concept of funding buckets whereby budget requests are tied to specific funding sources. He explained starting with two buckets: the base bucket (existing available funding), and the sales tax bucket (if increases in projections are reasonable). The base bucket includes primarily maintenance of current service levels. The sales tax bucket includes one percent growth in sales tax and is almost exclusively set aside for street funding. He spoke about the parks and streets departments. Dedicated revenue for streets and parks was requested last year by Council and again in the strategic plan. In order to meet some of the priorities Council [...]

Sources: City of Weatherford: council minutes, July 9, 2013 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, June 25, 2013: 8 items; Discuss the 2013 Cost of Service Adjustment filing from Texas Gas Service Company within

Consider and/or act upon acceptance of an Interlocal Agreement for Fire Apparatus Maintenance and Repair Services. City Manager Jerry Blaisdell requested that the Council take no action on this item at this time. Chief Rust is out of town and this request is tied to the budget. A couple items remain to be cleared through CC 062513 Page 3 of 5 our budget process. On the motion of Craig Swancy, second by Heidi Wilder, the Council voted unanimously to take no action on this item. Motion carried 4 - 0.

Monthly management report including financials for May 2013. Chad Janicek, Director of Office of Management and Budget, presented this report. Mr. Janicek reported one correction to the Solid Waste Fund Summary that was distributed with the agenda documents. The revenue year-to-date was actually $1.7 million, not $2.7 million. Mr. Janicek announced a budget sneak peak for the next meeting. No action was required or taken.

Sources: City of Weatherford: council minutes, June 25, 2013 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, May 28, 2013: 4 items; authorizing the City Manager to execute Change Order No 1 to the contract with Jay Mills

CC 052813 Page 2 of 4 Monthly Management Report for April 2013, including monthly financial report, update on FY14 budget process, and discussion of tools developed to track 2013 mosquito control program. Chad Janicek, Director of Office of Management and Budget reviewed the monthly report and updated the Council regarding the FY14 budget process. Due to changes, cuts, and reorganizations over the last several years, it is difficult to provide an “apples to apples” comparison, but staff has compiled the below Historical Spending chart which provides a close comparison: Departments submitted target budgets in April; the target budgets are flat, but departments had the flexibility to move dollars around within their accounts if needed. Each department identified, itemized, justified, and prioritized supplemental requests for services or items over and above their current budget. The supplemental requests submitted on May 17 are categorized as follows:  Cost of Service Increases - ongoing - $170,000  New/Expanded Programs - ongoing - $2,160,000  New/Expanded Programs - one-time - $1,370,000  Vehicle/Equipment Replacement - one-time - $1,401,000 Mr. Janicek spoke about how the City is using the Open Data site to manage our mosquito control process. Staff members have been setting and picking up traps, and performing basic treatment such as placing dunks. The Open Data site [...]

Sources: City of Weatherford: council minutes, May 28, 2013 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, May 14, 2013: 8 items; Discuss the 2013 Cost of Service Adjustment filing from Texas Gas Service Company within

Future agenda items: Councilwoman Wilder asked for a work session on organizational structure and efficiencies before budget sessions. Councilman Swancy asked to include a discussion of the Parks Department, relating to Heritage Park and staffing levels.

Sources: City of Weatherford: council minutes, May 14, 2013 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, April 9, 2013: 4 items; Proclamation for "National Volunteer Week" April 21-27, 2013

Proclamation for "National Volunteer Week" April 21-27, 2013. Mayor Hooks issued the proclamation and thanked all of our volunteers including board, commission, and committee members. Recognize First Monday Committee members. Danielle Felts, Director of Parks and Recreation, thanked the First Monday Committee members for their service over the last several years. Parks and Recreation staff members Michael Howard and Karen King presented engraved paper weights to committee members Don Johnston, Woody Stovall, Sherry Wyler, Kathy Matthews, and Andrea Lynn. Woody Stovall, Andrea Lynn, and Don Johnston thanked the Council for their support of the First Monday Trade Days, which is a vital part of Weatherford, and for the revitalization of First Monday and Heritage Park. Receive City of Weatherford 2013 Strategic Plan. Chad Janicek, Director of Office of Management and Budget, introduced Marty Wieder who presented official copies of the 2013 Strategic Plan, which the Council adopted on February 26, 2013. The hope is that Staff can use this as a tool as the City begins the budget planning process for Fiscal Year 2014 and beyond.

Sources: City of Weatherford: council minutes, April 9, 2013 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Feb. 26, 2013: 17 items; Proclamation supporting the Weatherford College Lady Coyotes and Coach Bob McKinley

Discuss and consider adoption of Resolution R2013-03 to use Storm Water Utility Funds to repay the General Fund. Terry Hughes, Director of Capital Transportation Projects, presented this item to the Council. Resolution R2013-03 resolves the Council's intent to utilize storm water utility funds to reimburse the general fund approximately $310,000 for the Holland Lake Creek watershed study, when sufficient storm water utility funds have been collected. This is expected to occur around October. On the motion of Heidi Wilder, second by Jeff Robinson, the Council voted unanimously to approve Resolution R2013-03. Motion carried 5 - 0.

Consider and/or act upon Resolution R2013-04 adopting the 2013 City of Weatherford Strategic Plan, Vision Statement, and City Council Mission Statement. CC 022613 Page 4 of 7 Chad Janicek, Director of Office of Budget and Management, presented this item to the Council. Since Council had no changes two weeks ago, staff is bringing back the resolution for approval. This plan will serve as a guideline during the budget discussion process. On the motion of Craig Swancy, second by Waymon Hamilton, the Council voted unanimously to approve Resolution R2013-04 adopting the 2013 Strategic Plan and the Vision and Mission Statements. Motion carried 5 - 0.

Monthly Management Report from the Director of Management and Budget, including the City's monthly financial report and a management highlight regarding the Transportation and Public Works Department and the Preliminary Summary of Street Maintenance Simulations. Chad Janicek, Director of Office of Management and Budget, presented this item to the Council. Mr. Janicek discussed the financials and the preliminary summary of street maintenance simulations. In 2013, Infrastructure Management Services (IMS) will update its initial pavement condition survey for the City. This new survey will be incorporated into the simulation model that was described tonight. The simulations will be re-run, and the results will be republished for consideration with the CC 022613 Page 5 of 7 Transportation and Public Works Department's FY14 budget request and future project list. No action was taken or required on this item. Update regarding mosquito control measures. Angel Rudolph, Consumer Health Inspector, provided this update to the Council. Staff recently met with Municipal Mosquito Company regarding various services they provide. Ms. Rudolph spoke about integrated pest management. Staff is developing a West Nile response plan for the City and will present it at the next Council meeting, along with cost estimates. Other than for the purchase of larvicides, no dollars have been budgeted this [...]

Sources: City of Weatherford: council minutes, Feb. 26, 2013 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Feb. 12, 2013: 12 items; the Annual Weatherford Police Department Traffic Contact Report for 2012

Future agenda items: Ms. Wilder requested a proactive report from the Health Department regarding West Nile Virus, including budgeting information and costs associated with items the City may need to purchase.

Sources: City of Weatherford: council minutes, Feb. 12, 2013 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Dec. 11, 2012: 9 items, 1 split vote; Ms

Discuss and consider authorizing the city manager to execute a professional services agreement with Infrastructure Management Services, L.L.C. (IMS) to update the City's pavement management system and sign management system. Manny Palacios, Director of Transportation and Public Works, presented this item to the Council stating that in 2006, the City contracted with IMS to perform an overall pavement condition survey. The City has 159 miles of roadway and IMS will provide a Pavement Condition Index (PCI) for all roadways. The value of the PCI indicates to staff what type of maintenance or rehabilitation is needed for the roadway. The survey will help staff evaluate the current condition of all street pavements, rate of deterioration, budget estimation analysis, plan for future maintenance and rehab needs, and establish a City-owned street sign inventory. Staff estimates the City has more than 6,000 street signs. The survey will inventory every sign and provide a GPS coordinate that will be linked to a GIS database, which would be helpful when the Federal government requires changes in signage. CC 121112 Page 7 of 9 On the motion of Waymon Hamilton, second by Craig Swancy, the Council voted unanimously to authorize the City Manager to enter into this agreement and proceed forward with the work. Motion carried 5 - 0.

Sources: City of Weatherford: council minutes, Dec. 11, 2012 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Nov. 13, 2012: 10 items, 1 split vote; public hearing and consider approval of Resolution R2012-29 designating a certain area

Consider and/or act upon approval of Ordinance 594-2012-43 amending the approved budget for the period between October 1, 2012, and September 30, 2013. This item was removed from the consent agenda and discussed at this point in the meeting. Chad Janicek, Director of Office of Management and Budget, presented this item to the Council. This item includes housekeeping items, moving non-departmental funds into the City Manager’s Office, a rollover for strategic planning, creation of the Storm Water Utility Fund, and a temporary transfer from the General Fund to the Storm Water Utility Fund to pay for the study that was approved on the previous item. Council discussed transferring the dollars from fund balance, repaying the fund balance as fees are collected, and the possibility of other funding opportunities. One consideration was to postpone other purchases or projects to avoid drawing down the fund balance. Payback is expected to occur within six to seven months. The transfer puts all of the expenses into the same fund. Dollars will be transferred from the General Fund, expenses will be coded there, and then, after revenue is collected, the transfer will be made back to the General Fund. On the motion of Jeff Robinson, second by Waymon Hamilton, the Council voted unanimously to approve Ordinance 594-2012-43. Motion carried 5-0.

Consider and/or request approval to purchase the new fire engine. The price of the new engine is $528,500. Chief Rust presented this item. The cost includes all purchasing fees. The department will receive $35,000 for trade-in of the unit that the new engine will replace. The total cash purchase price for the new engine is $493,500. The engine specifications are for a Pierce Dash CF PUC. CC111312 Page 4 of 6 This is $1,500 under the budgeted amount. On the motion of Mayor Pro Tem Craig Swancy, retired Weatherford Firefighter, second by Heidi Wilder, the Council voted unanimously to approve the purchase of the new fire engine. Motion carried 5-0.

Sources: City of Weatherford: council minutes, Nov. 13, 2012 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Oct. 23, 2012: 10 items, 2 split votes; Proclamation for National Veterans Awareness Week Mayor Hooks read and presented the

Consider and/or act upon ordinance 593-2012-42 amending the adopted annual budget for the fiscal year ending September 30, 2013. Chad Janicek, Director of Office of Management and Budget, presented this item to the Council. Staff projected purchases that departments would be unable to spend by the end of the fiscal year including a variety of programs and unfinished projects at the First Monday Grounds, unspent Fire Department grant money, Police technology equipment approved in September, and vehicle purchases, among other items. The amendment rolls those expenses into the new fiscal year so that they will be reflected in the first quarter reinvestment report. On the motion of Heidi Wilder, second by Jeff Robinson, the Council voted unanimously to approve the amendment. Motion carried 5 - 0.

Sources: City of Weatherford: council minutes, Oct. 23, 2012 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)

Weatherford City Council, Sept. 25, 2012: 14 items; public hearing and discuss and consider approval of Resolution R2012-22 designating a

Consider and/or act upon adoption of Ordinance 591-2012-40 on first and final reading to approve the FY13 Weatherford Municipal Annual Budget. Chad Janicek, Director of Office of Management and Budget, presented this item to the Council. He summarized the changes recommended by the Council on September 11, 2012, and the following budget totals: CC 092512 Page 2 of 5 Mr. Janicek noted Council’s September 11, 2012 direction regarding the Hotel Motel Tax Fund disbursements as: Chamber of Commerce, $121,400; Chandor Gardens roof repairs, $30,000; Doss Center, $21,700; promotion of Chandor Gardens, $5,000; and hotel tax collection audit $2,500. The Hotel Motel Tax Fund total is as follows: Marilyn Carter, Texas Opry Theater, 315 York Avenue, inquired about the Hotel Motel Tax Funds being distributed for the upcoming fiscal year and stated that the Chamber of Commerce has unfairly been funded in full for the last three years. On the motion of Heidi Wilder, second by Jeff Robinson, the Council voted unanimously to accept and adopt Ordinance 591-2012-40. Motion carried 5-0.

Consider and/or act upon the first and final ratification of the property tax revenue increase reflected in the Proposed FY13 Weatherford Municipal Annual Budget. Chad Janicek, Director of Office of Management and Budget, stated that this ratification is in no way related to the tax rate, which is proposed to remain the same, it simply ratifies that the City expects to receive more dollars in property tax revenue next year. On the motion of Heidi CC 092512 Page 3 of 5 Wilder, second by Craig Swancy, the Council voted unanimously to ratify the tax revenue increase reflected in the proposed budget. Motion carried 5-0.

Consider and/or act upon the adoption of Ordinance 592-2012-41 adopting the proposed ad valorem tax rate of 46.36 cents per $100 of valuation for the 2012 tax year. Chad Janicek, Director of Office of Management and Budget, advised that Council has proposed an unchanged tax rate of 46.36 cents, which is below the effective and rollback tax rates. Jeff Robinson moved that property taxes be implemented by the adoption of an unchanged tax rate of $0.4636 per $100 valuation through approval of an ordinance authorizing the levying of ad valorem taxes for Fiscal Year October 1, 2012, through September 30, 2013. This tax rate will raise more total property taxes than last year's budget by $198,773, or 4.03%. Of that amount, $96,381 is tax revenue to be raised from new property added to the tax roll this year. Ms. Wilder seconded the motion. Motion carried 5-0.

Sources: City of Weatherford: council minutes, Sept. 25, 2012 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)