Weatherford
Weatherford City Council, April 10, 2018: 11 items; Proclamation for National Volunteer Week recognizing the volunteers that assist the
4 consent items, 7 regular items, 3 public hearings; 8 recorded votes, all unanimous. Written from the minutes.
Proclamation for National Volunteer Week recognizing the volunteers that assist the city's departments. Mayor Swancy proclaimed April 15-21, 2018 as Volunteer Appreciation Week and recognized volunteers appointed to the City's boards, commissions, and committees, as well as numerous organizations and individual volunteers for their commitment to the City of Weatherford and our citizens.
Consent agenda, approved as one vote (5-0, on the motion of Kevin Cleveland, second by Heidi Wilder): Approved the minutes of the City Council meeting held March 27, 2018. Approved Resolution R2018-10 authorizing the Weatherford Police Department to apply for grant funding offered by the Office of the Governor, Criminal Justice Division, for a Records Management System (RMS). Accepted the Single Audit Report for the fiscal year ended September 30, 2017, as presented by Pattillo, Brown & Hill, L.L.P., Certified Public Accountants. Authorized the City Manager to enter into a lease agreement with Ricoh USA, Inc. through which the City can obtain multi-function printers (Print/Copy/Fax/Scan) with budgeted dollars. Consider approval of Ordinance 896-2018-11 amending the FY18 Adopted General City Budget. This item was removed from the Consent Agenda for separate consideration. Kyle Lester, Assistant Director of Finance, presented this item. Mr. Lester stated that this amendment can be split into three categories. The first category is the remainder of items that were discussed in conjunction with the January budget amendment and includes items that were flagged for approval since the City had sufficient dollars at the end of last fiscal year. Those items amount to $166,349. The second category is grant funding for the police department. The third category is interdepartmental transfers to utilize a portion of the dedicated $500k property tax receipts for capital items which is proposed for facilities maintenance projects. Councilman Cleveland stated that he thought of the $500k that was set aside for capital projects as more of a big-picture expense such as land acquisition for a police department or some other large capital expense. He stated the proposed items are more maintenance than capital and that maintenance items should be covered in the day-to-day budget, not capital. Mr. Lester stated that the lines can sometimes seem blurred between what is capital and what is maintenance; given the life of the projects under consideration, staff considers them to be more on the capital side. Mr. Lester stated that his office recently completed the second quarter revenue projections and he fully believes that a significant amount of sales tax dollars will come in, far over budget. Staff could have asked the Council to obligate some of the excesses that have been seen to date. Instead, in staff’s estimation, these items were capital in nature; therefore, staff asked to obligate capital dollars that had been set aside. At the end of the year, when the City receives the sales tax excess of which staff is virtually certain, then staff can fully replenish the dollars for these capital projects, which total $378,000. At the end of the year, both the capital fund and the sales tax dollars should remain essentially whole. Mr. Cleveland considered that some of the projects may not be able to wait until the dollars are in hand, though personally, he would rather wait until the dollars are in hand and also not transfer dollars from the $500k. One project that might not be able to wait is the Old City Hall renovation. Councilwoman Wilder and Councilman Fleeger agreed the proposed capital projects were contrary to what they considered the $500k would be used for. Mr. Lester stated that the City is ahead of budget trajectory on sales tax dollars by approximately one-half million, or more. Mr. Fleeger asked the Council to articulate more clearly how the capital dollars are to be utilized. He suggested clearly articulating that the capital fund is for long-term projects such as acquisition of land, buildings, and etcetera. City Manager Sharon Hayes stated these are larger capital projects than what are normally handled out of departmental budgets. Financing is available with or without these funds. Ms. Hayes mentioned the only new item on this list is the security fencing for the police department. Mayor Pro Tem Robinson agreed that if these items could be funded with sales tax overage, then that is the better route. Mr. Lester stated staff had budgeted for $12.6m in sales tax and projections right now are at the low end of $13.6m and pushing $14m at this point. Mr. Lester stated that the use of sales tax overage would be an effective way to meet these goals. this item with recommended changes using sales tax dollars. Motion carried 5 - 0. The ordinance was captioned as follows: ORDINANCE NO. 896-2018-11 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEATHERFORD, TEXAS, ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2018, AND MAKING APPROPRIATIONS FOR THE SEVERAL DEPARTMENTS FOR SAID YEAR IN ACCORDANCE WITH THE CHARTER AND ORDINANCES OF THE CITY OF WEATHERFORD, TEXAS AND THE LAWS OF THE STATE OF TEXAS; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT; AND PROVIDING A SAVINGS CLAUSE. Consider award of bid #2018-014 to Joe R. Jones Construction in the amount of $313,000 for the Old City Hall Renovation. This item was removed from the Consent Agenda for separate consideration. It was discussed in conjunction with the budget amendment item. On the motion of Kevin Cleveland, second by Heidi Wilder, the Council voted unanimously to approve this item. Motion carried 5 - 0. Mr. Lester stated he would make sure that the use of the capital dollars are clearly defined as staff enters into the budget process for the upcoming fiscal year.
Hold a PUBLIC HEARING and consider approval of Ordinance 897-2018-12 for a zoning district change to allow a C1-Commercial Zoning District to a C1-Commercial Zoning District with a Conditional Use Permit (CUP) for Outside Storage for property located at 100 College Park Drive and being situated on a 9.310 acre tract of the Peter S Hall Survey, Abstract 659, City of Weatherford, Parker County, Texas. ZCH2018-0004. Mr. Farmer presented this item and provided details about the location. This request is for an Orscheln Farm and Home business. Outside storage of merchandise over a certain amount requires a CUP. Orscheln will have 123 parking spaces. Corridors into the City are discussed in the General Plan. College Park Drive is not referred to as a corridor; however, South Main Street is. Orscheln moved the outside merchandise area back 40 feet from their original request. At their meeting on March 28, 2018, the Planning & Zoning Commission (PZC) approved the request with the following conditions: 1. The storage area must provide an accessible exit for each wall of the storage area. 2. Landscaping with automatic irrigation system will be installed along College Park Drive. 3. Mesh screening will be provided on the fencing along the Main Street side. 4. Masonry columns will be used along the Main Street and College Park sides. 5. Decorative metal be used as fencing material to [...]
The ordinance was captioned as follows: ORDINANCE 897-2018-12 AN ORDINANCE AMENDING THE ZONING DISTRICT BOUNDARIES OF THE ZONING DISTRICT MAP OF THE CITY OF WEATHERFORD, TEXAS, CONCERNING CERTAIN PARCELS OR TRACTS OF LAND IDENTIFIED IN AS BEING SITUATED ON A 9.310 ACRE TRACT OF THE PETER S. HALL SURVEY, ABSTRACT 659, AND LOCATED AT 100 COLLEGE PARK DRIVEWITHIN THE CORPORATE LIMITS OF THE CITY OF WEATHERFORD, TEXAS; HERETOFORE ZONED C1 COMMERCIAL SHALL HENCEFORTH BE ZONED C1 COMMERCIAL WITH A CONDITIONAL USE PERMIT (CUP) FOR OUTSIDE STORAGE, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT; AND PROVIDING A SAVINGS CLAUSE. Hold a PUBLIC HEARING and consider approval of Ordinance 898-2018-13 for a zoning district change to allow an R2-Two Family Residential Zoning District to a PD-Planned Development for Multi-family for property located in the 500 Block of Eureka Street and being situated on a 1.107 tract of the Yeoman’s Addition, Volume 276, Page 336, Deed Records, City of Weatherford, Parker County, Texas. ZCH2018-0005. Mr. Farmer presented this item as well. This property fronts on Black Warrior Creek and a sizeable portion of the property is located in the floodplain. The medical complex is located just east of this proposed site, with the creek running between the two. The applicant has requested approval of a planned development to convert the property into [...]
Hold a PUBLIC HEARING and consider approval of Ordinance 899-2018-14 to allow a C1- Commercial Zoning District to R1-One Family Residential for property located at 1235 E Bankhead Drive and being situated on a 0.10 acre tract of the Sarah Monk Survey, Abstract 906, City of Weatherford, Parker County, Texas. ZCH2018-0007. Mr. Farmer presented this item as well. This property is located on Bankhead Drive at the intersection with Allen Street. Mr. Farmer stated that there are areas in town zoned C1 but that the properties have served as residential. Many property owners have begun experiencing problems with lenders being reluctant to loan money if the property is not used as it is zoned. Mayor Swancy opened the public hearing at 7:23 p.m. As there were no speakers, Mayor Swancy closed the public hearing at 7:23 p.m. On the motion of Jeff Robinson, second by Dale Fleeger, the Council voted unanimously to approve this item. Motion carried 5 - 0.
Consider a preliminary plat for the future Woodland Lakes Subdivision being approximately 162.25 acres situated in the ETJ and being a portion of the T. & P. R.R. Co. Survey, Abstract No. 1346, T. & P. R.R. Co. Survey, Abstract No. 1298, and the J. S. Thompson Shadle Survey, Abstract No. 1279, Parker County, Texas. SBD2017-0020. Mr. Farmer presented this request for a preliminary plat for the future Woodland Lakes Subdivision. The project creates a 167.25 acre, 65 lot, single-family residential subdivision situated in the City’s Extra Territorial Jurisdiction (ETJ) along FM 920/Peaster Highway with access to FM 2421/Zion Hill Rd. The General Plan designates this area as Estate Residential. The applicant is requesting waivers for multiple requirements of the City’s subdivision ordinance. At their March 14, 2018 meeting, the Planning & Zoning Commission tabled this item due to several concerns raised by the Commission. Since that meeting, the applicant has worked with staff to address the Commission’s concerns specific to ROW labeling, phasing of gated access, traffic calming features, and scaling of the document. Requested waivers include: 1. Private Water - Staff supports this waiver due to the distal nature of existing city facilities. Proposed facilities will consist of private well systems maintained by each individual homeowner. 2. Private Sanitary Sewer - Staff supports [...]
Mr. Farmer confirmed that the streets are a rural road section and will not have curb and gutter. The proposed subdivision does not need water or sewer; therefore, it would be the developer’s call as to whether they would request annexation into the City in future. Max Thompson, 1200 Advance Road, stated he would not be opposed to annexation; however, if lots have been sold and people build homes, annexation might be difficult. On the motion of Jeff Robinson, second by Dale Fleeger, the Council voted unanimously to approve this item. Motion carried 5 - 0.
Discuss appointing a committee to consider low-income and senior apartment housing, incentives and setting aside apartments for low income and section 8 vouchers. City Manager Sharon Hayes stated this item was placed on the agenda at the request of Councilmembers Wilder and Fleeger at the last meeting. Ms. Hayes stated that, after further discussion, the Councilmembers’ intent to form a committee that begins discussing needs and whether or not the City can partner in anyway. Ms. Hayes referred to a coalition called Six Stones which helps improve and transform communities and might be used as an example. The committee does not have authority to change policy, or to shape the direction of housing. It would be more of a tool to help the City build relationships and address needs in the City. On the motion of Craig Swancy, second by Kevin Cleveland, the Council voted unanimously to appoint Heidi Wilder and Dale Fleeger to such a committee and bring back some names and suggestions at a later date. Motion carried 5 - 0.
20 residents spoke during citizen comments on non-agenda items; the minutes record the topics. The Ledger counts residents at comment and does not name them.
Future agenda items: Mr. Cleveland asked for a future agenda item to discuss the plan. He asked for neighborhoods to form groups and have their spokespersons reach out to staff. City Manager Sharon Hayes stated that staff will have some group meetings with the southwest quadrant and also the northwest quadrant and will be reaching out to set those meetings up in the next two weeks.
Action on executive session items: To take action, if necessary, pursuant to Chapter 551, Texas Government Code, VTCS, (Open Meetings Law): In accordance with the authority contained in: 1) section 551.074 personnel matters: to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: Municipal Court Special (Associate) Judge; AND 2) section 551.071 consultation with the city’s attorney: to seek advice on eminent domain ac
Compiled from the city secretary's minutes by the Ledger's extractor, in the minutes' own wording, item by item; the Ledger adds no characterization. Read the minutes for the full record.
Sources: City of Weatherford: council minutes, April 10, 2018 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)