Weatherford
Weatherford City Council, Sept. 27, 2016: 11 items; Recognition of Outstanding Community Partner Award presented to Michael Howard of the
0 consent items, 11 regular items, 2 public hearings, 1 executive-session topic; 8 recorded votes, all unanimous. Written from the minutes.
Recognition of Outstanding Community Partner Award presented to Michael Howard of the Parks, Recreation and Special Events Department from Safe Kids Tarrant County. Shannon Goodman, Director of Parks, Recreation, and Special Events recognized Michael Howard as a recipient of the Outstanding Community Partner Award.
Hold a PUBLIC HEARING and consider a request for a Zoning Change for property currently zoned R2 Two-Family Residential to be changed to R3 Multi-family Residential, being a 4.929 acre tract out of the D. Norton Survey, A-1010, located between Front Street and Estel Street, City of Weatherford, Parker County, Texas. ZCH2016-0009 Mayor Swancy announced that the applicant withdrew this item in order to resubmit it as a planned development. Since the hearing had been advertised in the newspaper, Mayor Swancy opened the Public Hearing at 6:36 p.m. As there were no speakers, Mayor Swancy closed the Public Hearing at 6:36 p.m.
Discuss and consider allowing the City Manager to execute a contract revision with Innovative Interfaces, Inc. that will reduce annual maintenance costs for Polaris, the library’s integrated library system (ILS) in exchange for obligating the library to continue using Polaris software through FY2021. Chris Accardo, Director of Library Services, presented this item. The Weatherford Public Library (WPL) uses Polaris ILS software to automate functions relating to the cataloging and circulation of library materials. WPL has been using this software since 2007 and pays an annual maintenance fee for updates and technical support. Under the current contract, the annual maintenance costs have been applied at five percent each year. As part of this year's budget process, staff began researching the software costs paid by libraries across the country. Staff secured an agreement to reduce the total maintenance cost in FY2017. This revision will apply to all other libraries in the Parker County Library Association (PCLA), who share WPL's Polaris ILS. This agreement will save WPL a total of $17,480 and by FY2021, the WPL will still be below the FY2016 maintenance cost. The savings are as follows: FY2017 FY2018 FY2019 FY2020 FY2021 $2,307 $2,864 $3,457 $4,089 $4,763 On the motion of Jeff Robinson, second by Heidi Wilder, the Council voted unanimously to authorize the City Manager to execute [...]
Consider authorizing the city manager to execute a contract with Pacheco Koch, LLC to perform an Interstate Access Justification study for on/off ramps along Interstate Highway 20 between Tin Top Road and Bethel Highway (FM 1884). Terry Hughes, Director of Capital Transportation, presented this item. New on/off ramps along IH-20 between Tin Top Road and Bethel Road are an intricate part of the Tax Increment Reinvestment Zone's (TIRZ) economic development plan. The first step in the project development process is an Interstate Access Justification Report (IAJR). The Federal Highway Administration (FHWA) requires this study to CC092716 Page 2 of 5 ensure that the project meets the policy requirements. The contract is in the amount of $260,644. It will take approximately 52 weeks to process this through the FHWA. In the end, the City will have approval to use these ramps. This is the first phase; the City will still have some design and environmental issues to work through. Mr. Hughes estimated that this study will complete approximately 40 to 50 percent of the design elements. It will lay the groundwork to help the City market the TIRZ program completely. On the motion of Heidi Wilder, second by Dale Fleeger, the Council voted unanimously to approve this item. Motion carried 5 - 0.
Consider and/or act upon approval of Ordinance 804-2016-50 adopting the City Manager’s Proposed Budget as amended by the City Council for the fiscal year beginning October 1, 2016 and ending September 30, 2017. Kyle Lester, Assistant Director of Finance, presented this item. Council received the proposed budget on August 19. Work Sessions and Public Hearings were held on August 23 and September 13. This budget encompasses 23 funds and totals approximately $48.8m; the largest fund is the General Fund which totals $30.3m. Mr. Lester reviewed the items that have been added, which were as follows: – $38,350 in General Fund Grants – $121,000 in Hotel/Motel Grants • Includes $25,000 for Peach Festival Overtime – Incrementally reserving fund balance for retirees – Pay increases are recurring, funded through 2.5 cent tax increase over FY16 tax rate – This budget is based on a tax rate of 51.16 cents • (FY16 Rate + 2.5 cents) 48.66 + 2.5 = 51.16 Councilwoman Wilder proposed that the $38,350 for General Fund Grants be divided only between Freedom House at $20k and Parker County Committee on Aging at $18,350. Councilman Robinson recused himself from this portion of the discussion. Councilman Fleeger suggested returning to the one full day of fund balance since these organizations were asked to apply, and have taken the time to do so, and since the City has traditionally given at least [...]
Ms. Hayes asked for clarification. The amount of $38,350 was included in the budget for General Fund grants; a Work Session will be held at the next meeting in order to work out the distributions. Consider and/or act upon the first and final ratification of the property tax revenue increase reflected in the Proposed FY17 Weatherford Municipal Annual Budget. Mr. Lester presented this item and stated that the Council is required by law, anytime there is an effective tax rate increase, to ratify the actual revenue increase that the City will receive. On the motion of Heidi Wilder, second by Kevin Cleveland, the Council voted unanimously to free form ratify the increase. Motion carried 5 - 0.
Consider and/or act upon approval of Ordinance 805-2016-51 adopting the proposed ad valorem tax rate of 51.16 cents per $100 of valuation for the 2016 tax year (2017 fiscal year). Mr. Lester presented this item. The initial proposed tax rate was $0.5213. The effective rate is $0.4963 and the rollback rate is $0.5458. The new proposed rate, as requested by the Council, is 51.16 cents per $100 valuation, which is a 2.5 cent change from FY16. Heidi Wilder moved that the property tax rate be increased by the adoption of a tax rate of 51.16 cents per $100 valuation which is effectively a 4.7% increase in the tax rate. This includes a rate of 34 cents for the operations and maintenance of the General Fund and 17.16 cents in order to service the city's debt. Second by Dale Fleeger. Motion carried 5 - 0.
Discuss and consider the ballot for the Texas Municipal League’s Intergovernmental Risk Pool (TMLIRP) Board of Trustees Election. City Manager Sharon Hayes presented this item, which was tabled at the September 13 meeting. Ms. Hayes stated that staff has reached out to the candidates for the TMLIRP positions and recommends the following based on the candidate's platforms that are most in line with the City's goals: Place 6: Kyle J. Jung, City Manager, Manvel; Place 7: C.J. Wax (Incumbent); Place 8: Andrea Gardner, City Manager, Copperas Cove; and Place 9: Rick Schroder, City Administrator, Helotes. On the motion of Heidi Wilder, second by Kevin Cleveland, the Council voted unanimously to remove this item from the table. Motion carried 5 - 0.
On the motion of Dale Fleeger, second by Jeff Robinson, the Council voted unanimously to approve staff's recommendation. Motion carried 5 - 0.
Discuss and consider the City Council meeting schedule for the months of November and December 2016. On the motion of Dale Fleeger, second by Jeff Robinson, the Council voted unanimously to adjust the holiday meeting schedule and meet on November 15th and December 13th. Motion carried 5 - 0.
CC092716 Page 4 of 5 Discuss and consider appointments to the Youth Advisory Council for the 2016-17 school year. Blake Rexroat, Public Relations Manager, presented this item. He stated that the Youth Advisory Council consists of nine members; we have five returning for the second half of their two year term, and request appointment of three new members at this time, to fill three of the four vacancies. Staff recommended appointment of Grace Hough, Eliana Chavez, and Jasmine Delgado to the Youth Advisory Council. On the motion of Heidi Wilder, second by Kevin Cleveland, the Council voted unanimously to approve staff's recommendation. Motion carried 5 - 0.
Action on executive session items: To take action, if necessary, Pursuant to Chapter 551, Texas Government Code, VTCS, (Open Meetings Law): In accordance with the authority contained in: Section 551.071 – Consultation with Attorney – Consult with and provide direction to regarding legal issues associated with annexation of territory generally described as 810 acres of land more or less located wholly or partially in the John Sullivan Survey, Abstract 2055, the James D. Long survey, Abstract 800,
Executive session topics, as posted: with the authority contained in: Section 551.071 – Consultation with Attorney – Consult with and.
Compiled from the city secretary's minutes by the Ledger's extractor, in the minutes' own wording, item by item; the Ledger adds no characterization. Read the minutes for the full record.
Sources: City of Weatherford: council minutes, Sept. 27, 2016 (Granicus); Agenda for this meeting (Granicus); Meeting video (Granicus)